RMW Recompete_PWS final.pdf

PERFORMANCE WORK STATEMENT (PWS)

Regulated Medical Waste (RMW) Services

PART 1

GENERAL INFORMATION

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide regulated medical waste

(RMW), including pathological waste, pickup and disposal, and provide necessary boxes appropriate for RMW.

1.2 Background: The U.S. Army Medical Research Acquisition Activity (USAMRAA) on behalf of its customer activity, the

U.S. Army Aeromedical Research Laboratory (USAARL) located at Fort Novosel, Alabama, has a recurring requirement for pickup and disposal of RMW, including pathological waste, as related to post mortem human subject (PMHS) injury biomechanics research activities. The Injury Biomechanics and Protection Group’s (IBPG) mission is to develop biomedical assessment tools and performance standards for the prevention and mitigation of Soldier injuries. The primary threat-based competency is Blunt, Blast, and Accelerative Injury and Protection with a focus to the head and spine and overall whole-body response. In order to measure human tolerance to measure human injury response to develop biofidelity curves and injury criteria, post mortem human subjects (PMHS) whole body and components are required.

1.3 Scope: The Contractor shall provide non-personal service(s). The scope of this contract is to provide the RMW materials and services necessary to dispose of biohazard materials related to PMHS injury biomechanics research. The contractor shall furnish boxes appropriate to transport RMW (including sharps) and pathological waste and provide collection and disposal services of RMW material and pathological waste IAW all federal, state, and local laws. The contractor shall be solely responsible for proper management of waste and respsonsible for any and all spills, leaks, and calen up during pick-up, while in transit or at the treatment/disposal facility. The contractor shall clean up spills or leaks due ot the contractor’s own activities in the performance of these services IAW applicalbel federal, state, and local laws and regulations. The clean-up, transportation, and disposal of the associated wastes shall be at no additional cost to the Government.

1.4 Objectives: The objective of this requirement is to provide materials (boxes and containers) and services (pickup and disposal) of RMW including pathological waste.

1.4.1 The Government intends on issuing a Indefinite Delivery Indefinite Quantity (IDIQ) for materials and services for

RMW pickup and disposal. All delivery orders will be issued by USAMRAA Contracting Officers or authorized Ordering

Officers from USAARL. Delivery shall be made in accordance with paragraph 5.2.4 of this document; unless otherwise specified in a delivery order.

1.5 General Information:

1.5.1 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.2 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.2.1 U.S. Holidays: The federal government recognizes the following U.S. holidays and Government support will be limited during these times. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding

Friday or following Monday, respectively.

New Year’s Day January 1st

M. L. King Memorial Day 3rd Monday in Jan

Presidents Day 3rd Monday in February

Memorial Day last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day November 11th

Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

1.5.3 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.3.1 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0600 to

1800, Monday through Friday. The Government facility may close due to holidays identified in paragraph 1.5.2.1, local or national emergencies, administrative closings, or similar Government directed facility closings. The Contracting Officer

Representative (COR) will provide notification to the contractor of all closings. During these periods of closure, Government support may be limited.

1.5.3.2 Contractor Support Hours: The Contractor shall provide support between the hours of 0800 to 1600, Monday through

Friday.

1.5.4 Place of Performance: The work to be performed under this contract will be performed at one of the Stericycle locations as directed by the Stericycle Global Corporate Headquarters located at 2355 Waukegan Road, Bannockburn, IL

60015.

1.6 Security Requirements: NOT REQUIRED.

1.7 Non-Personal Services: This PWS identifies services that are strictly non-personal in nature, as defined by Federal

Acquisition Regulation (FAR) Part 37, Service Contracting. To ensure there is no appearance of any personal services, the

Government shall neither supervise contractor personnel nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks or prepare work schedules for individual contractor personnel. It shall be the responsibility of the contractor to manage its personnel and to guard against any actions that give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contractor Officer (KO) immediately.

1.8 Contract Management:

1.8.1 Government Management. The COR or this contract will be appointed by the Contracting Officer (KO). The COR will serve as the primary point of contact for all activities and issues that occur under this contract.

1.8.2 Contractor Management. The contractor shall designate a single Program Manager (PM) to be the contractor’s authorized point of contact (POC) with the COR. The PM will be responsible for formulating and enforcing performance standards, assigning contractor schedules, reviewing performance quality, communicating policies, purposes, and goals to subordinates. This will include coordination with the KO and the COR to resolve any issues that may arise, trends relating to the contract, or proposed changes or modifications to the contract. The PM shall demonstrate capability in the overall management of complex tasks, and strong team building skills.

1.8.3 Subcontract Management. NOT REQUIRED

1.8.3.1 Responsible for any subcontract management necessary to integrate services performed on this contract.

1.8.3.2 Responsible and accountable for subcontractor performance on this contract.

1.8.3.3 Contractors may add subcontractors to their team after notification and approval from the PCO and COR. Cross teaming shall be permitted.

1.9 Training Requirements NOT REQUIRED

1.10 Organizational Conflict of Interest (OCI) (Deliverable 1). This contract will be used to procure U.S. Army Medical

Research and Material Command (USAMRMC) OCI Category for Services that falls within the scope of the PWS. The contractor shall provide an OCI certification with their proposal. If there is an OCI, the contractor shall provide a draft OCI

Mitigation Plan with their proposal.

1.11 Non-Disclosure Statement (NDS) (Deliverable 2). The contractor shall ensure that all contractor personnel are advised of nondisclosure policies as well as restrictions from communicating official business to media outlets. The contractor personnel may be required to sign specific non-disclosure statements as required by the contract. The contractor shall provide signed non-disclosure statements from each personnel assigned, prior to performing any services.

PART 2

DEFINITIONS & ACRONYMS

2 Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. The Contracting Officer is the only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE A service output that does not meet the standard of performance associated with the Performance

Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY. The number of hours per day the contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise..

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AOR Area of Responsibility

AT Anti-terrorism

CFR Code of Federal Regulations

CO Contracting Officer

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer’s Representative

COTS Commercial-Off-the-Shelf

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center DoD Department of Defense

FAR Federal Acquisition Regulation

GFP Government Furnished Property

HIPAA Health Insurance Portability and Accountability Act of 1996

IA Information Awareness

IAC Installation Access Control

IACO Installation Access Control Office

ID Identification

IGCE Independent Government Cost Estimate

IT Information Technology

JPAS Joint Personnel Adjudication System

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs OPSEC Operations Security

PA Property Administrator

PII Personally Identifiable Information

PIPO Phase In/Phase Out POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

RA Requiring Activity

RMW Regulated Medical Waste

RCO Regional Contracting Office

SIGE Safety and Health Protection Plan

TE Technical Exhibit

USAG United States Army Garrison

UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services: The Government does not anticipate having to provide government property or services in support of this requirement.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services: The Government does not anticipate the need for contractor furnished property and services in support of this requirement.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide all necessary resources required to provide RMW materials and services as related to biohazard materials produced during PMHS injury biomechanics research activities. The contractor shall provide boxes, pickup, and disposal services of RMW and pathological waste. The contractor shall be familiar with and comply with all federal and state laws applicable to the services listed above.

5.2 Tasks: Description of tasks and estimated quantities are provided below.

5.2.1 Materials (Deliverable 3). The contractor shall provide RMW boxes. The RMW boxes must be industry standard and shall meet all federal, state, and local laws, including 49 CFR Part 173.197, to transport such materials. These boxes shall be marked and labeled IAW federal, state, and local regulatory requirements.

5.2.2 Pickup and Disposal.

5.2.2.1 The contractor shall provide collection services to transport RMW (including sharps) IAW all federal, state, and local laws.

5.2.2.2 The contractor shall provide disposal services of RMW IAW all federal, state, and local laws.

5.2.2.3 The contractor shall provide collection and disposal services of pathological waste on an as needed basis.

Government packing of pathological waste will be IAW contractor policy and federal, state, and local laws.

Table 1. Estimated Material and Service Requirements

Description Size Annual Estimated Need

Collection Services 13

Regulated Medical Waste box 18” x 18” x 24” 65

Pathological Waste box 18” x 18” x 24” 30

5.2.3 Ordering Procedures. The research requiring these services is infrequent and irregular in nature. Therefore, collection services are expected to be flexible on an as needed basis, not a fixed schedule. Periods of foreseen collection pick-ups could be as often as every quarter or as sporadically as one period a year. Collection pick-ups will most often be required once a week for a two to three week period.

Once ready to order, individuals authorized to purchase using this IDIQ will contact the contractor with requested dates and number of supplies needed. The contractor will process orders using proposed pricing for that ordering period. Orders will be requested at least one week prior to need, but shall be flexible to be changed to meet research testing needs and timelines.

All orders shall be completed by requested date.

A typical order will be eight to ten medium (18”x18”x24”) regulated medical waste boxes to be supplied for each collection date along with collection services. Collection services shall include RMW (including sharps) pick-up in provided boxes, and/or pathological waste pick-up as necessary.

GPC Government Purchase Card will be used to calling in the pickups

5.2.4 Delivery ticket. The services ordered under this contract are delivered to Bldg 8825 Andrews Avenue, Fort Rucker, Alabama. All orders will be coordinated with the COR. FAR 13.303-3(a) (5) requires that all shipments made under this agreement be accompanied by delivery tickets or sales slips (Deliverable 4) that contain the following minimum information:

a. Name of supplier

b. IDIQ number

c. Date of delivery/pickup

d. Purchase (delivery order) number

e. Itemized list of model numbers, quantity, unit price, and extension of each item

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this

PWS and are listed below. The contractor shall comply with all documents listed below and referenced through the PWS and contract.

6.1 Occupational Safety and Health Act (OSHA).

6.2 Army Regulation (AR) 200-1 Environmental Protection and Enhancement.

6.3 Defense Transportation Regulation (DTR 4500.9-R).

6.4 Title 49 Code of Federal Regulations: Transportation (49 CFR).

6.5 International Air Transport Association (IATA) Dangerous Goods Regulations (IATA PI 904).

6.6 U.S. Nuclear Regulatory Commission Title 10 Code of Federal Regulations Part 20 – Standards for Protection Against

Radiation (NRC 10 CFR 20).

6.7 Occupational Safety and Health Administration Title 29 Code of Federal Regulations Part 1910.1096 – Ionizing

Radiation (OSHA 29 CFR 1910.1096).

6.8 Additional DoD and Army environmental program and regulations are available on-line at http://aec.army.mil.

http://aec.army.mil/

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Deliverables Schedule

TECHNICAL EXHIBIT A

DELIVERABLES SCHEDULE

1. Delivery Address

All deliverables shall be submitted to the COR and others as specified by the COR.

2. Method of Delivery

Electronic copies shall be delivered using Image System’s Tema Pro format, unless otherwise specified by the COR.

Electronic submission shall be made via email or disc, unless otherwise agreed to by the COR.

3. Shipping

The Contractor shall use appropriate shipping methods for all materials, equipment, and hard copy documents. In the United

States, the Contractor shall use the US Postal Service standard delivery for delivery of all such shipments. The COR must approve the selected shipping method and any exceptions to these requirements.

4. Government Acceptance Period

4.1. The COR will have ten business days to review draft deliverables and make comments. The Contractor shall have five

(5) business days to make corrections. Upon receipt of the final deliverables, the COR will have two (2) business days for final review prior to acceptance or providing documented reasons for non-acceptance. Should the Government fail to complete the review within the review period the deliverable will become acceptable by default, unless prior to the expiration of the ten business days the Government notifies the Contractor in writing to the contrary. The final submission should be deemed approved if the Government has not rejected it in 30 calendar days.

4.2. The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor shall have five (5) business days to correct the rejected deliverable and return it per delivery instructions.

5. Deliverable/Delivery Schedule

Deliverable

No.

Deliverable

PWS

Reference

Frequency

# of

Copies

Format

Submit To

1 Organizational

Conflict of Interest

(OCI)

1.10 Within 1 week of award 1 Electronic CO, COR

2 Non-Disclosure

Statement (NDS)

1.11 Within 1 week of award 1 Electronic CO, COR

3 Materials 5.2.1 At time of pickup 10 Physical COR

4 Delivery Ticket 5.2.4 At time of pickup 1 Physical COR