HT942525Q0025 Released RFQ - Water_Steam Maintenance.pdf
PDF 646 KB Posted
- Solicitation number
- HT942525Q0025
- Issued by
-
Defense Health Agency
About this file
This is a Request for Quote (RFQ) for maintenance services for Water for Injection/Pure Steam Generation and Distribution Systems. The solicitation (HT942525Q0025) is issued by the Army Medical Research Acquisition Activity for Walter Reed, with a small business set-aside. The contract includes a base year and four option years of maintenance services, encompassing quarterly, semi-annual, annual, and emergency maintenance activities.
Key details include a solicitation issue date of 01-Apr-2025, with quotes due by 15-Apr-2025 at 08:00 AM EST. The contract will utilize Firm Fixed Price (FFP) pricing for most maintenance activities and a cost-type pricing for emergency maintenance, with a $50,000 plug number for emergency services. The maintenance will be performed at Walter Reed, with specific requirements outlined in the Performance Work Statement, including maintenance in confined spaces, response to emergency requests, use of factory-trained technicians, and procurement of original equipment manufacturer (OEM) parts. The contract is classified under NAICS code 238220 with a size standard of $19 million.
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SEE ADDENDUM
(No Collect Calls)
HT942525Q0025 01-Apr-2025
b. TELEPHONE NUMBER
301-619-2297
8. OFFER DUE DATE/LOCAL TIME
08:00 AM 15 Apr 2025
5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
STANDARD FORM 1449 (REV. 2/2012)
Prescribed by GSA – FAR (48 CFR) 53.212
(TYPE OR PRINT)
(SIGNATURE OF CONTRACTING OFFICER)
ADDENDA ARE
26. TOTAL AWARD AMOUNT (For Gov t. Use Only )
23.
CODE 10. THIS ACQUISITION IS
SUCH ADDRESS IN OFFER
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT
BELOW IS CHECKED
TELEPHONE NO.
HT94259. ISSUED BY
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK
7. FOR SOLICITATION
INFORMATION CALL:
a. NAME
ASHLEY LONG
2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER
(TYPE OR PRINT)
30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA
0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.
25. ACCOUNTING AND APPROPRIATION DATA
1. REQUISITION NUMBER
20.
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS
ARE NOT ATTACHED
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
. YOUR OFFER ON SOLICITATION
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN
% FOR:SET ASIDE:UNRESTRICTED OR X
SMALL BUSINESSX
17a.CONTRACTOR/ CODE FACILITY
OFFEROR CODE
ARMY MED RES ACQ ACTIVITY
808 SCHREIDER ST
FORT DETRICK MD 21702
18a. PAYMENT WILL BE MADE BY CODE
RATED ORDER UNDER
DPAS (15 CFR 700)
13a. THIS CONTRACT IS A
13b. RATING
CODE15. DELIVER TO CODE HT0968 16. ADMINISTERED BY
12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
14. METHOD OF SOLICITATION
RFQ IFB RFPX
WALTER REED
WALTER REED
503 ROBERT GRANT AVENUE
SILVER SPRING, MD DC 20910
TEL: FAX:
FAX:
TEL: SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
8(A)
HUBZONE SMALL
BUSINESS
SIZE STANDARD:
$19,000,000
NAICS:
238220
X
OFFER DATED
29. AWARD OF CONTRACT: REF.
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
EMAIL:
TEL:
31c. DATE SIGNED
SEE SCHEDULE
SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT
24.22.21.19.
WOMEN-OWNED SMALL BUSINESS (WOSB)
ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS
(CONTINUED)
ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________
32a. QUANTITY IN COLUMN 21 HAS BEEN
RECEIVED INSPECTED
32b. SIGNATURE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE
37. CHECK NUMBER
FINALPARTIALCOMPLETE
36. PAYMENT35. AMOUNT VERIFIED
CORRECT FOR
34. VOUCHER NUMBER
FINAL
33. SHIP NUMBER
PARTIAL
38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY
41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE
42a. RECEIVED BY (Print)
42b. RECEIVED AT (Location)
42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS
STANDARD FORM 1449 (REV. 2/2012) BACK
Prescribed by GSA – FAR (48 CFR) 53.212
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
SEE SCHEDULE
20.
SCHEDULE OF SUPPLIES/ SERVICES
21.
QUANTITY UNIT
22. 23.
UNIT PRICE
24.
AMOUNT
19.
ITEM NO.
HT942525Q0025
Section SF 1449 - CONTINUATION SHEET
EXECUTIVE ORDER 14173
The offeror in the submission of its proposal shall certify compliance with Executive Order (E.O.) 14173, “Ending Illegal Discrimination and Restoring Merit-Based Opportunity,” January 21, 2025.
Specifically, the Offeror will:
1. Agree that it is in compliance in all respects with all applicable Federal anti-discrimination laws and that such compliance is material to the government’s payment decisions for purposes of section 3729(b)(4) of title 31, United States Code.
2. Certify that it does not operate any programs promoting diversity, equity, and inclusion (DEI) that violate any applicable Federal anti-discrimination laws.
For 90 days from the date of Executive Order 14173, January 21, 2025, contractors may continue to comply with the regulatory scheme in effect on January 20, 2025.
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0001 4 Quarter Quarterly Maintenance
FFP
Base Year: The Contractor shall provide quarterly maintenance every three months in accorance with (IAW) the tasks listed in section 5.2.2.1 of the Performance Work Statement (PWS).
FOB: Destination
PSC CD: J046
NET AMT
0002 2 Semiannua l
Semiannual Maintenance
FFP
Base Year: The Contractor shall provide semiannual maintenance every six months in accorance with (IAW) the tasks listed in section 5.2.2.2 of the Performance Work Statement (PWS).
0003 1 Years Annual Maintenance
FFP
Base Year: The Contractor shall provide annual maintenance every twelve months in accorance with (IAW) the tasks listed in section 5.2.2.3 of the Performance Work Statement (PWS).
0004 1 Job OPTION Emergency Maintenance
COST
Base Year: The Contractor shall provide emergency maintenance in accorance with (IAW) the tasks listed in section 5.3.1 of the Performance Work Statement (PWS). The offeror shall use a total plug number of $50,000.00 for this CLIN.
ESTIMATED COST
1001 4 Quarter OPTION Option Year 1: Quarterly Maintenance
FFP
Option Year 1: The Contractor shall provide quarterly maintenance every three months in accorance with (IAW) the tasks listed in section 5.2.2.1 of the Performance Work Statement (PWS).
1002 2 Semiannua
OPTION Option Year 1: Semiannual Maintenance
Option Year 1: The Contractor shall provide semiannual maintenance every six months in accorance with (IAW) the tasks listed in section 5.2.2.2 of the Performance Work Statement (PWS).
1003 1 Years OPTION Option Year 1: Annual Maintenance
FFP
Option Year 1: The Contractor shall provide annual maintenance every twelve months in accorance with (IAW) the tasks listed in section 5.2.2.3 of the Performance Work Statement (PWS).
1004 1 Job OPTION Option Year 1: Emergency Maintenance
COST
Option Year 1: The Contractor shall provide emergency maintenance in accorance with (IAW) the tasks listed in section 5.3.1 of the Performance Work Statement (PWS). The offeror shall use a total plug number of $50,000.00 for this CLIN.
2001 4 Quarter OPTION Option Year 2: Quarterly Maintenance
FFP
Option Year 2: The Contractor shall provide quarterly maintenance every three months in accorance with (IAW) the tasks listed in section 5.2.2.1 of the Performance Work Statement (PWS).
2002 2 Semiannua
OPTION Option Year 2: Semiannual Maintenance
Option Year 2: The Contractor shall provide semiannual maintenance every six months in accorance with (IAW) the tasks listed in section 5.2.2.2 of the Performance Work Statement (PWS).
2003 1 Years OPTION Option Year 2: Annual Maintenance
FFP
Option Year 2: The Contractor shall provide annual maintenance every twelve months in accorance with (IAW) the tasks listed in section 5.2.2.3 of the Performance Work Statement (PWS).
2004 1 Job OPTION Option Year 2: Emergency Maintenance
COST
Option Year 2: The Contractor shall provide emergency maintenance in accorance with (IAW) the tasks listed in section 5.3.1 of the Performance Work Statement (PWS). The offeror shall use a total plug number of $50,000.00 for this CLIN.
3001 4 Quarter OPTION Option Year 3: Quarterly Maintenance
FFP
Option Year 3: The Contractor shall provide quarterly maintenance every three months in accorance with (IAW) the tasks listed in section 5.2.2.1 of the Performance Work Statement (PWS).
3002 2 Semiannua
OPTION Option Year 3: Semiannual Maintenance
Option Year 3: The Contractor shall provide semiannual maintenance every six months in accorance with (IAW) the tasks listed in section 5.2.2.2 of the Performance Work Statement (PWS).
3003 1 Years OPTION Option Year 3: Annual Maintenance
FFP
Option Year 3: The Contractor shall provide annual maintenance every twelve months in accorance with (IAW) the tasks listed in section 5.2.2.3 of the Performance Work Statement (PWS).
3004 1 Job OPTION Option Year 3: Emergency Maintenance
COST
Option Year 3: The Contractor shall provide emergency maintenance in accorance with (IAW) the tasks listed in section 5.3.1 of the Performance Work Statement (PWS). The offeror shall use a total plug number of $50,000.00 for this CLIN.
4001 4 Quarter OPTION Option Year 4: Quarterly Maintenance
FFP
Option Year 4: The Contractor shall provide quarterly maintenance every three months in accorance with (IAW) the tasks listed in section 5.2.2.1 of the Performance Work Statement (PWS).
4002 2 Semiannua
OPTION Option Year 4: Semiannual Maintenance
Option Year 4: The Contractor shall provide semiannual maintenance every six months in accorance with (IAW) the tasks listed in section 5.2.2.2 of the Performance Work Statement (PWS).
4003 1 Years OPTION Option Year 4: Annual Maintenance
FFP
Option Year 4: The Contractor shall provide annual maintenance every twelve months in accorance with (IAW) the tasks listed in section 5.2.2.3 of the Performance Work Statement (PWS).
4004 1 Job OPTION Option Year 4: Emergency Maintenance
COST
Option Year 4: The Contractor shall provide emergency maintenance in accorance with (IAW) the tasks listed in section 5.3.1 of the Performance Work Statement (PWS). The offeror shall use a total plug number of $50,000.00 for this CLIN.
4005 1 Job OPTION Option Year 4: Five Year Overhaul
FFP
Option Year 4: The Contractor shall provide the Five-Year overhaul inside the PoP of Option Year 4, IAW the tasks listed in section 5.2.4 of the Performance Work Statement (PWS).
INSPECTION AND ACCEPTANCE TERMS
Supplies/services will be inspected/accepted at:
CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY
0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 3004 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government 4004 Destination Government Destination Government 4005 Destination Government Destination Government
DELIVERY INFORMATION
CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /
CAGE
0001 POP 04-MAY-2025 TO
03-MAY-2026
N/A WALTER REED
WALTER REED
503 ROBERT GRANT AVENUE
SILVER SPRING, MD DC 20910
HT0968
0002 POP 04-MAY-2025 TO
03-MAY-2026
N/A (SAME AS PREVIOUS LOCATION)
0003 POP 04-MAY-2025 TO
N/A (SAME AS PREVIOUS LOCATION)
0004 POP 04-MAY-2025 TO
N/A (SAME AS PREVIOUS LOCATION)
1001 POP 04-MAY-2026 TO
03-MAY-2027
N/A (SAME AS PREVIOUS LOCATION)
1002 POP 04-MAY-2026 TO
N/A (SAME AS PREVIOUS LOCATION)
1003 POP 04-MAY-2026 TO
N/A (SAME AS PREVIOUS LOCATION)
1004 POP 04-MAY-2026 TO
N/A (SAME AS PREVIOUS LOCATION)
2001 POP 04-MAY-2027 TO
03-MAY-2028
N/A (SAME AS PREVIOUS LOCATION)
2002 POP 04-MAY-2027 TO
N/A (SAME AS PREVIOUS LOCATION)
2003 POP 04-MAY-2027 TO
N/A (SAME AS PREVIOUS LOCATION)
2004 POP 04-MAY-2027 TO
N/A (SAME AS PREVIOUS LOCATION)
3001 POP 04-MAY-2028 TO
03-MAY-2029
N/A (SAME AS PREVIOUS LOCATION)
3002 POP 04-MAY-2028 TO
N/A (SAME AS PREVIOUS LOCATION)
3003 POP 04-MAY-2028 TO
N/A (SAME AS PREVIOUS LOCATION)
3004 POP 04-MAY-2028 TO
N/A (SAME AS PREVIOUS LOCATION)
4001 POP 04-MAY-2029 TO
03-MAY-2030
N/A (SAME AS PREVIOUS LOCATION)
4002 POP 04-MAY-2029 TO
N/A (SAME AS PREVIOUS LOCATION)
4003 POP 04-MAY-2029 TO
N/A (SAME AS PREVIOUS LOCATION)
4004 POP 04-MAY-2029 TO
N/A (SAME AS PREVIOUS LOCATION)
4005 POP 04-MAY-2029 TO
N/A (SAME AS PREVIOUS LOCATION)
CLAUSES INCORPORATED BY REFERENCE
52.204-7 System for Award Management NOV 2024 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and
Certifications.
DEC 2014
52.204-20 Predecessor of Offeror AUG 2020 52.204-21 Basic Safeguarding of Covered Contractor Information
Systems
NOV 2021
52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services
NOV 2023
52.217-5 Evaluation Of Options JUL 1990 52.225-25 Prohibition on Contracting with Entities Engaging in Certain
Activities or Transactions Relating to Iran-- Representation and Certifications.
JUN 2020
52.228-5 Insurance - Work On A Government Installation JAN 1997 52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or
Assembled by American Security Drone Act--Covered Foreign Entities
NOV 2024
52.245-1 Government Property SEP 2021 52.245-9 Use And Charges APR 2012 52.247-34 F.O.B. Destination JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD
Officials
SEP 2011
252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information
Controls
OCT 2016
252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information
JAN 2023
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting
MAY 2024
252.204-7014 Limitations on the Use or Disclosure of Information by Litigation Support Contractors
JAN 2023
252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support
JAN 2023
252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation
DEC 2019
252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services
JAN 2023
252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements NOV 2023 252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2023 252.204-7021 Contractor Compliance with the Cybersecurity Maturity
Model Certification Level Requirement
JAN 2023
252.204-7022 Expediting Contract Closeout MAY 2021 252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.211-7003 Item Unique Identification and Valuation JAN 2023 252.223-7008 Prohibition of Hexavalent Chromium JAN 2023 252.225-7048 Export-Controlled Items JUN 2013
252.225-7055 Representation Regarding Business Operations with the Maduro Regime
MAY 2022
252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime
JAN 2023
252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region - Representation
JUN 2023
252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region
JUN 2023
252.225-7061 Restriction on the Acquisition of Personal Protective Equipment and Certain Other Items from Non-Allied Foreign Nations
JAN 2023
252.226-7002 Represenation for Demonstration Project for Contractors Employing Persons with Disabilities
DEC 2019
252.227-7013 Rights in Technical Data--Other Than Commercial Products and Commercial Services
JAN 2025
252.227-7015 Technical Data--Commercial Products and Commercial Services
JAN 2025
252.227-7037 Validation of Restrictive Markings on Technical Data JAN 2025 252.232-7003 Electronic Submission of Payment Requests and Receiving
Reports
DEC 2018
252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Products or Commercial
Services
NOV 2023
252.245-7005 Management and Reporting of Government Property JAN 2024 252.246-7008 Sources of Electronic Parts JAN 2023
CLAUSES INCORPORATED BY FULL TEXT
52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO
SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)
The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.
(a) Definitions. As used in this provision-
Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
(b) Prohibition.
(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.
115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--
(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or
(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.
(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.
115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--
(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or
(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.
(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."
(d) Representations. The Offeror represents that--
(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and
(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--
It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.
(e) Disclosures.
(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:
(i) For covered equipment--
(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);
(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and
(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.
(ii) For covered services--
(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or
(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.
(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:
(i) For covered equipment--
(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);
(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and
(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.
(ii) For covered services--
(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or
(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.
(End of provision)
52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (OCT
2020)
(a) Definitions. As used in this provision, “covered telecommunications equipment or services” and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.
https://www.sam.gov/
(c) Representations.
(1) The Offeror represents that it [ ___ ] does, [ ___ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.
(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.
52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
(SEP 2023)
(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition--
(1) Is set aside for small business and has a value above the simplified acquisition threshold;
(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or
(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.
(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--
(1) The solicitation number;
(2) The time specified in the solicitation for receipt of offers;
(3) The name, address, and telephone number of the offeror;
(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;
(5) Terms of any express warranty;
(6) Price and any discount terms;
(7) "Remit to" address, if different than mailing address;
(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);
(9) Acknowledgment of Solicitation Amendments;
(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and
(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.
(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.
(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.
(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.
(f) Late submissions, modifications, revisions, and withdrawals of offers:
(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.
(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--
(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or
(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or
(C) If this solicitation is a request for proposals, it was the only proposal received.
(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.
(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.
(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.
Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.
(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.
(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.
(i) Availability of requirements documents cited in the solicitation.
(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.
(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.
(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.
(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by--
(i) Using the ASSIST feedback module (https://assist.dla.mil/feedback); or
(ii) Contacting the Defense Standardization Program Office by telephone at 571-767-6688 or email at assisthelp@dla.mil.
(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.
(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.
https://assist.dla.mil/ https://assist.dla.mil/ https://assist.dla.mil/feedback mailto:assisthelp@dla.mil http://www.sam.gov/
(k) Reserved.
(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:
(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.
(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.
(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.
(4) A summary of the rationale for award;
(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.
(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.
** Addendum - Additional Instructions to Offerors**
1. INSTRUCTIONS TO OFFERORS:
The Offerors response to this RFQ shall be legible and comprehensive to enable the Government to conduct the technical evaluation. The information shall be precise, factual, and complete.
Failure to submit all information concurrently and in accordance with these instructions shall render the Offeror’s quote “unacceptable”.
l.1. TECHNICAL INSTRUCTIONS:
Offerors shall provide sufficient written technical documentation to allow for a thorough evaluation of their quote in accordance with the Minimum Essential Characteristics (MECs). The Offeror shall demonstrate that it has a clear understanding of the requirements outlined in the MEC’s and the ability to meet the MEC’s requirements to be considered for award.
The Quote shall be presented in a clear and logical order. Offerors are to provide clear statements of what will be performed/provided to meet this requirement. Statements such as “Will comply”, “Meet the intent of” or “We intend to meet the requirement” and the like will not suffice for evaluation purposes. Offerors are to provide clear statements of what will be performed/provided in order to meet this requirement.
1.2 Technical Approach:
Offerors shall submit written information that effectively demonstrates:
• Offeror’s ability to provide on-site quarterly, semi-annual and annual on-site maintenance in confined spaces that are difficult to get into (require climbing and rigging in tight spaces) and which may be very warm/hot.
• Offeror’s ability to respond to emergency maintenance and repair requests to include guaranteed maximum response time.
• Offeror’s ability to utilize factory trained service technicians to include a description of the technician certification and/or training process.
• Offeror’s ability to obtain necessary repair and replacement parts in a timely fashion using only Original Equipment Manufacturer (OEM) (MECO) new or OEM refurbished repair parts.
• Offeror’s ability to provide a proposed detailed annual schedule for completing planned maintenance, an example maintenance service report, and identification of any anticipated subcontractors.
2. PRICE QUOTE INSTURCTIONS:
Offeror shall specify the Total Price for each CLIN in the solicitation. Contractors will be evaluated to ensure fair, reasonableness and completeness. The Government anticipated award of a Firm Fixed Price (FFP) Contract.
Contractors shall submit FFP on all CLINS for all of the above requirements. Inform of any discounts provided to the Government.
The Offeror’s initial quote shall contain the offerors best terms from cost and technical standpoint. The Government intends to evaluate quotes and award without discussions but reserves the right to discussion if later deemed by the Contracting Officer to be necessary. The Government reserves the right to make no award as a result of this solicitation.
3. Offerors responding to this solicitation shall include a signed copy of solicitation HT942525Q0025, a complete provision at FAR 52.212-3 Offeror Representations And Certifications—Commercial Products And Commercial Services; FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment, FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation, and FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or A Felony Conviction Under any Federal Law with their quote response. Offerors shall include and Acknowledgment of Solicitation Amendments, if issued.
4. The North American Industry Classification System (NAICS) Code: The NAICS code for this requirement is 238220: ‘Plumbing, Heating, and Air-Conditioning Contractors’ with a size standard of $19 Million dollars.
5. Offerors are encouraged to offer the Government discounts where appropriate.
6. OTHER ADMINISTRATIVE INSTRUCTIONS:
Contractors must be registered in the System for Award Management (SAM) to be considered for award.
Registration is free and can be completed online at website: http://www.SAM.gov. The Offerors response to the RFQ shall include the Offerors Unique Entity ID (UEI) and CAGE Code.
7. Questions:
All questions pertaining to the RFQ shall be submitted via e-mail to Ashley Atkins at email:
ashley.n.atkins.civ@health.mil no later than 08 April 2025 at 11:00 AM EST. Only one set of questions per Contractor will be accepted, and any questions received after this date will not be accepted. If applicable, an amendment to this RFQ will be posted to SAM.gov with responses to the question received.
8. RFQ Due Date:
Quotes in response to this RFQ are due via e-mail no later than 15 April 2025, at 11:00 AM EST to Ashley Atkins: ashley.n.atkins.civ@health.mil
13. The Offeror’s proposal shall be valid for a period of 60 days from the due date for receipt of quotes.
52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Factor 1: Technical Capability Factor 2: Price
Basis for Award:
Award of this contract shall be made on a best value basis using “Lowest Price, Technically Acceptable (LPTA)” approach. Evaluation will be made to identify all Offerors whose quotes are technically acceptable in accordance with this RFQ and the evaluation criteria set forth below. Award will be made to the technically acceptable Offeror whose price is the lowest. The Offeror’s quote will be evaluated to ensure the Government receives a technically acceptable quote at a fair and reasonable price. Technical acceptability will be determined by evaluating the following non-price factor:
Factor 1: Technical Capability
After the above non-price factor is rated individually, an overall rating will be assigned collectively to the factor. If the above non-price evaluation factor receives an individual rating of “Unacceptable”, the collective overall rating will also be “Unacceptable”. Only proposals receiving an overall rating of “Acceptable” will be considered for award.
Evaluation Criteria:
The Offeror’s quote for this requirement will be evaluated using the following criteria. An evaluation for technical acceptability will be made to ensure satisfactory responsiveness to the requirements set forth in this RFQ. The non-price factor will be rated “Acceptable” or “Unacceptable” using the following rating standards:
Rating Description Acceptable Quote clearly meets the minimum requirements of the solicitation (RFQ).
Unacceptable Quote does not clearly meet the minimum requirements of the solicitation (RFQ).
Factor 1: Technical Capability
The Offeror’s quote shall be evaluated to the degree to which the Offeror demonstrates:
• Offeror’s ability to providing on-site quarterly, semi-annual and annual on-site maintenance in confined spaces that are difficult to get into (require climbing and rigging in tight spaces) and which may be very warm/hot.
• Offeror’s ability to responding to emergency maintenance and repair requests to include guaranteed maximum response time.
• Offeror’s ability to utilizing factory trained service technicians to include a description of the technician certification and/or training process.
• Offeror’s ability to obtaining necessary repair and replacement parts in a timely fashion using only Original Equipment Manufacturer (OEM) (MECO) new or OEM refurbished repair parts.
• Offeror’s ability to providing a proposed detailed annual schedule for completing planned maintenance, an example maintenance service report, and identification of any anticipated subcontractors.
Factor 2: Price
The Offeror’s proposed price shall be evaluated separately from the non-price evaluation factor. Price quote evaluation is to determine whether the Offeror’s proposed price is fair and reasonable in accordance with FAR 13.106-3. Price analysis will be used to determine the total evaluated price to support the selection of the Technically Acceptable Offeror.
Given that FAR 52.217-8 “Option to Extend Services” provides that the Government may exercise the Option to Extend Services at the rates specified in the contract (i.e., the rates in effect when the Extension of Services option is exercised), for purposes of evaluating the Option to Extend Services, the Contracting Officer will consider the prices submitted for the base year and each option year, since those are the binding prices should the FAR 52.217-8 “Option to Extend Services” be exercised.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.
Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND
COMMERCIAL SERVICES (MAY 2024)
The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.
(a) Definitions. As used in this provision --
"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
"Economically disadvantaged women-owned small business (EDWOSB) concern" means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.
"Forced or indentured child labor" means all work or service-
(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or
(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.
https://www.sam.gov/
"Highest-level owner" means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.
"Immediate owner" means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.
"Inverted domestic corporation" means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).
"Manufactured end product" means any end product in product and service codes (PSCs) 1000-9999, except--
(1) PSC 5510, Lumber and Related Basic Wood Materials;
(2) Product or Service Group (PSG) 87, Agricultural Supplies;
(3) PSG 88, Live Animals;
(4) PSG 89, Subsistence;
(5) PSC 9410, Crude Grades of Plant Materials;
(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;
(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;
(8) PSC 9610, Ores;
(9) PSC 9620, Minerals, Natural and Synthetic; and
(10) PSC 9630, Additive Metal Materials.
"Place of manufacture" means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.
"Predecessor" means an entity that is replaced by a successor and includes any predecessors of the predecessor.
"Reasonable inquiry" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
"Restricted business operations" means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of…
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