B01 - JA_STALSS Bridge_24C0024_Redacted.pdf

CUI

Control Number: JA-24-02-1495

CUI

Source Selection Information - See FAR 2.101 and 3.104-4

Justification and Approval For Other than Full and Open Competition – FAR Part 6

Contracting Activity: The Contracting activity responsible for this action is the United States Army Medical Research Acquisition Activity (USAMRAA), Contracts Branch 10, Fort Detrick, MD 21702.

Description of Action: This action is to establish a short-term sole source contract to continue critical services. The request is to bridge services and will be executed as a Firm-Fixed-Price (FFP) contract and awarded to SNA International, LLC. (Incumbent Contractor) for a ix (6) onth Base Period (From 01 May 2024 – 31 October 2024), and a ix (6) onth Option Period (01 November 2024 – 30 April 2025). The current Task Order Award is Contract #W81XWH-17-D-0034 Task Order #HT9425-23-F-0004.

The award provides for Non-Personal Scientific, Technical, Administrative and Logistical Support Services (STALSS) to the Defense Health Agency Armed Forces Medical Examiner Systems (AFMES). This Justification and Approval (J&A) for Other than Full and Open Competition does NOT provide for new work or a change in scope from the previous award. Funding for this Bridge Contract is provided by Defense Health Program (DHP), Operation and Maintenance Army (OMA) and Counter Narcotics FY24 Funding.

Description of Supplies/Services: Continuity of critical services is required to support the Administrative Support to the AFMES Command Suite, Forensic Pathology Investigations (FPI), Personnel/Human Resources Support (S1), Operations/Safety/Security (S 2/3), Logistics (S4), and Resource Management (S8) Sections of AFMES. These sections provide professional and administrative support necessary to successfully carry out multiple daily operations related to the overall effective functioning of the Forensic Pathology Investigation (FPI), Division of Forensic Toxicology (DFT), Support staff (S-Staff), and DoD DNA Operations (DNAOps) in order to meet the AFMES Mission. The estimated value for this requirement is $2,221,039.20.

Authority Cited: 10 United States Code (U.S.C.) 3204(b)(B) as implemented by Federal Acquisition Regulation (FAR) 6.302-1(a)(2)(iii) , “For DoD, NASA, and the Coast Guard, services may be deemed to be available only from the original source in the case of follow-on contracts for the continued provision of highly specialized services when it is likely that award to any other source would result in unacceptable delays in fulfilling the agency’s requirements.”

Controlled by: DHA Controlled by: USAMRAA

CUI Category(ies): Source Selection Limited Dissemination Control: FED Only

POC: Alicia Maldonado Torres #301-619-7632

5. Reason for Authority Cited: The original order was placed In Accordance With (IAW) the FAR 16.505, Ordering Procedures under Indefinite Delivery Indefinite Quantity

Contracts. This request is for a logical follow-on bridge of Task Order

#HT9425-23-F-0004.

AFMES is the Department of Defense’s (DoD) leader in providing medicolegal services and emerging technologies essential for the readiness, sustainability, and survivability of our service members. As the only death investigation system for the United States (U.S.) Federal Government, AFMES is the only medical examiner system authorized to support the DoD with comprehensive forensic investigative services, to include forensic pathology, DNA Forensics, Forensic Toxicology, and Medical Mortality Surveillance.

In the event a bridge for the Task Order #HT9425-23-F-0004 is not approved, the U.S.

Federal Government would lose the ability to provide professional and administrative support necessary to successfully carry out multiple daily operations related to the overall effective functioning of the FPI, DFT, S-Staff, and DNAOps. Such tasks may include but are not limited to generating responses to family correspondences, processing death certificates, facilitating incoming/outgoing correspondence/inquiries, assisting in casework administration, and supporting general administrative needs within the divisions. Lastly, the Federal Government would lose the ability to provide archiving and records management cataloging and filing, receiving visitors/DNA Donors, scheduling and coordinating meetings and conferences for all Sections of AFMES.

The Administrative Support to the AFMES Command Suite, Forensic Pathology Investigations (FPI), Personnel/Human Resources Support (S1), Operations/Safety/Security (S 2/3), Logistics (S4), and Resource Management (S8) Sections are also urgently needed to provide support to FPI Casework Administrator(s), awards processing and tracking, hiring actions (from preparation to submission into CATMS), In/Out processing, performance appraisal system tracking, personnel management -- i.e., organizational hierarchy, rating schemes, changes to structure/ hierarchy, monthly personnel strength reporting, provide logistics support services to other AFMES components, warehouse shipping and receiving, biomedical equipment repair, and AFMES with Systems, Application, and Products (SAP) capability in its resource management (RM) office.

Without a continuation of services that this bridge will provide, FPI, S1, S 2/3, S4 and S8 would lose the ability to provide records management support for all medico-legal death records, accession cases into the Armed Forces Medical Examiner Tracking System (AFMETS) database or analyze medical records and autopsies to identify all pertinent diagnosis and procedures and decipher the significance of the documentation.

CUI

Source Selection Information - See FAR 2.101 and 3.104-4

The entire mission at AFMES would come to a full stop, thereby threatening the DoD as a whole.

Efforts to Obtain Competition: USAMRAA is working the new competitive solicitation for this requirement. Delays were caused by the inability to receive a Draft Requirements Package from the Customer as well as the time spent working with the Customer to finalize each of the requirement’s documents. However, the Contracting Officer is confident that a new competitive contract will be awarded prior to the end of this Bridge Contract.

Effective Competition. No competition is expected for the bridge extension. The intention of this request is to extend the current contract with the incumbent contractor to allow for a full and open competitive award of the contract, which will be awarded prior to the end of this bridge award.

Subcontracting Competition. There are no current subcontracting opportunities under this action. However, if applicable, the completion of subcontracting requirements will be addressed in the full and open award, which is anticipated to be awarded as a Small Business Set-Aside Open Market Award under SAM.Gov.

Actions to Increase Competition: Implementation of this Bridge will provide the DHA AFMES with the critical support required until the new competitive contract can be awarded in the 3rd Quarter of F 24. The new contract will be a Small Business Set- Aside, Single-Award with an anticipated award date of 01 November 2024.

Market Research: Market Research was conducted within the past welve (12) onths as a routine course of action related to the preparation of the requirements package for the new competitive contract and in preparation of this bridge request to extend these services until the new IDIQ Contract can be awarded.

The re compete for the SA-IDIQ Contract has shown that there are interested Small Businesses capable of performing this work and meeting the Government’s requirement. The Market Research was conducted by contacting Contracting Officers, Contract Specialists, and Project Officers in other federal agencies and Private Industry, conducting market surveys to obtain information from potential sources, querying Government Databases, issuing formal requests for information and sources sought synopses in SAM.Gov, and by using internet tools and performing web searches.

None of the sources identified possess the knowledge, infrastructure, experience, or expertise readily available to provide the STALSS in the time period needed without significant delays, lead-time before full support is provided, duplication of efforts and substantial investments of time and resources by the Government. This

CUI

Source Selection Information - See FAR 2.101 and 3.104-4

CUI

Source Selection Information - See FAR 2.101 and 3.104-4 extension will allow continuation of support services until a new contract can be awarded.

9. Interested Sources: In accordance with DFARS 206.302-1(d), and DFARS PGI 206.302-1(d), a Request For Information / Sources Sought Notice will be posted to the “Contract Opportunities” Section in SAM.Gov to solicit any interested parties. However, to date, no other sources have written to express an interest.

10. Other Facts:

As noted in #7 above, a new competitive re-compete is currently with USAMRAA and the anticipated award date is 01 November 2024.

A. Procurement history.

Contract #W81XWH-17-D-0034 was awarded on a competitive basis as a SA-IDIQ Contract to the Offeror that represented the Best Value to the Government.

(1) From the Base IDIQ Contract, the following Task Orders were awarded:

HT9425-23-F-0004 was awarded to SNA International, LLC. on 01 November 2022 – 31 October 2023. Services extended to 30 April 2024.

W81XWH-22-F-0004 was awarded to SNA International, LLC. on 01 November 2021 – 31 October 2022.

W81XWH-21-F-0004 was awarded to SNA International, LLC on 1 Nov 2020 – 31 Oct 2021.

W81XWH-20-F-0004 was awarded to SNA International, LLC on 1 Nov 2019 – 31 Oct 2020.

W81XWH-19-F-0241 was awarded to SNA International, LLC on 1 April 2019 – 31 Oct 2019.

W81XWH-19-F-0057 was awarded to SNA International, LLC on 30 November 2018 – 31 March 2019.

The above actions were awarded in accordance with the FAR 16.505, Ordering Procedures under I Contracts.

Authority previously cited if less than full and open competition was used – Not Applicable.

CUI

Source Selection Information - See FAR 2.101 and 3.104-4

If a justification was prepared to support the procurement made before this one, a summary of the contents of paragraph 7 of the justification for that procurement and an explanation of the results – Not Applicable.

The prior contract for this requirement was accomplished using full and open competition. The changed circumstances causing this action to now limit the sources is the need for a maximum of welve (12) onths, and the pending re compete which will be full and open. In addition, the extended services will allow for the time required to award a full and open competition award with no break in service for the government.

There are no known unusual patterns in the procurement history of this action.

There was no justification prepared to support the procurement made before this one as the previous procurement was competed full and open.

B. Other facts – No additional known facts applicable to this procurement.

Source Selection Information - See FAR 2.101 and 3.104-4

Control Number: JA-24-02-1495

13. Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable.

This determination will be made using both the Independent Government Estimate (IGE) and Price Analysis. the FAR 15.403, Certified Cost or Pricing Data will not be required as this is a procurement for a commercial service.

Signature: ________________________ Date: ____________________

Typed Name: Ms. Christine E. Helman Title: Contracting Officer, CB10

14. Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature: ________________________ Date: ____________________

Typed Name: Ms. Christine E. Helman Title: Contracting Officer, CB10

CUI

Source Selection Information - See FAR 2.101 and 3.104-4

Reviews

I have reviewed this justification and find it adequate to support this Other than Full and Open Justification Document.

Concurrence

Ms. Jessica E. Greene Branch Chief, CB10

USAMRAA

Ms. Wanda G. Harper Contracts Group Chief, CG2

USAMRAA

Mr. Dmitri G. Goubarkov Legal

USAMRDC

Mr. Jeff y S. Croley Chief of Contracting Office

USAMRAA

GREENE.JESSICA.

ELY.1120903833

Digitally signed by

GREENE.JESSICA.ELY.112090383

Date: 2024.02.27 15:36:54 -05'00'

HARPER.WANDA.GAINES

.1228847220

Digitally signed by

HARPER.WANDA.GAINES.1228847220

Date: 2024.02.28 11:57:12 -05'00'

GOUBARKOV.DMITRI.GENNADIEV

I.1399740513

Digitally signed by

GOUBARKOV.DMITRI.GENNADIEVI.1399740513

Date: 2024.03.04 14:12:51 -05'00'

CROLEY.JEFFERY.S

COTT.1144395286

Digitally signed by

CROLEY.JEFFERY.SCOTT.114439

Date: 2024.03.06 09:25:33 -05'00'

CUI

Source Selection Information - See FAR 2.101 and 3.104-4

Approval

Based on the foregoing justification, I hereby approve the continuation of STALSS at the AFMES for the estimated amount of $2,221,039.20 on an other than full and open competition basis pursuant to the authority of 10 .S.C. 3204(b)(B) as implemented by FAR 6.302-1(a)(2)(iii) , subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

Signature: ________________________ Date: ____________________

Typed Name: Mr. Christopher E. Sherman Title: Command Advocate for Competition

SHERMAN.CHR

ISTOPHER.E.12

30688741

Digitally signed by

SHERMAN.CHRISTOPHER.

E.1230688741 Date: 2024.03.06 14:03:16 -05'00'