Justification for Sole Source_Pentacam Svcs_09.28.26.pdf

Control Number: FY26-0922

Source Selection Information - See FAR 2.101 and 3.104-4

1 OCT 2024

Justification and Approval (J&A) for Other than Full and Open Competition Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) Parts 6 and 12

Implemented by Class Deviation 2026-O0017, Revision 1

1. Identification of the Agency and Contracting Activity:

NMRTC Camp Pendleton, Ophthalmology Department (Customer) and Defense Health Agency (DHA), DHA Contracting Activity (DHACA), Healthcare Contracting Division (HCD) - West, supporting Naval Hospital Camp Pendleton (Acquisition Services).

2. Nature and/or Description of Action being Approved:

Firm Fixed Price (follow-on requirement to Contract HT941023P0154)

3. Description of Supplies/Services and Estimated Value:

Navy Medicine Readiness and Training Command Camp (NMRTC) Pendleton has a mission requirement to provide quality medical care to patients. To meet this requirement, NMRTC Camp Pendleton is required to maintain all equipment ready for use for surgical and clinical procedures.

In order to keep NMRTC Camp Pendleton Ophthalmology, government-owned Pentacam Equipment ready for use, a service contract for replacement and maintenance is required. The vendor information is noted below:

OCULUS INC.

17721 59TH AVE NE

ARLINGTON WA 98223-6446

OCT 2024

4. Statutory Authority Permitting Other Than Full and Open Competition:

5. Rationale Justifying Use of Authority Cited:

NMRTC Camp Pendleton has a mission requirement to provide quality medical care to patients.

To meet this requirement, NMRTC Camp Pendleton is required to maintain all equipment ready for use for surgical and clinical procedures. Medical equipment must be maintained at peak efficiency with little to no down time to meet the demands of mission requirements. In support of quality efficiency, all Oculus Inc. equipment require qualified Oculus Technicians who are able to understand the complex medical equipment and provide immediate solutions and or replacements needed. OCULUS INC. is the sole manufacturer and service repair of equipment in question. As such, a sole source letter has been provided by the vendor stating: OCULUS, Inc.

is the proprietary distributor of the Pentacam® Basic, Pentacam® HR, Pentacam® AXL, and Pentacam® AXL Wave in the United States. All repairs and services are done in-house by certified OCULUS Service Technicians.

6. Efforts to Obtain Competition:

Other than the proposed contractor, OCULUS, Inc., market research did not identify any other options for qualified vendors to provide Pentacam Equipment Repair and Maintenance Services. As this is a follow-on contract, the contractor has been under a sole source agreement for several years and previous market research has not identified any other vendors that could provide these proprietary repair and maintenance services. A notice of intent to sole source was posted SAM.gov on Aug 25, 2026, and did not receive any capability statements from qualified vendors by the 28 AUG 2026 4:00 PST deadline. No challenges were received in regard to this posting.

7. Actions to Increase Competition/Remove or Overcome any Barriers to Competition:

In the future, DHA will examine other similar equipment, if the Pentacam Equipment fails to meet customer criteria and published capabilities to meet the needs of the customer. In accordance with FAR Part 5.101 regulations, a notice of intent to sole source will be posted on SAM.gov to see if any new vendors have entered the market that are able to meet the published criteria to meet the customer’s needs and required specifications.

8. Market Research:

As noted above, Other than the proposed contractor, OCULUS, Inc., market research did not identify any other options for qualified vendors to provide Pentacam Equipment Repair and

OCT 2024

Maintenance Services. As this is a follow-on contract, the contractor has been under a sole source agreement for several years and previous market research has not identified any other vendors that could provide these proprietary repair and maintenance services. A notice of intent to sole source was posted SAM.gov on Aug 25, 2026, and did not receive any capability statements from qualified vendors by the 28 AUG 2026 4:00 PST deadline. No challenges were received in regard to this posting.

9. Other Facts:

a. Procurement History:

(1) Is this a new requirement? No.

(2) If 9.a.(1) is No, was the action just prior to this one competed? No, previous contract was issued under sole source due to proprietary issues associated with repair and maintenance of equipment.

(3) If 9.a.(2) is Yes, what has changed where this action cannot be competed? Not applicable.

b. Additional Information: N/A

10. Interested Sources: N/A