NOI HT941026N0058 V500 G2 Vivosonic System.docx
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- Attached to
- V500 G2 Vivosonic Systems
- Solicitation number
- HT941026N0058
- Issued by
-
Defense Health Agency
About this file
This is a Notice of Intent to Award a Sole Source Purchase Order for V500 G2 Vivosonic Systems medical equipment. The Defense Health Agency Contracting Activity (DHACA), Healthcare Contracting Division - West (HCD-W), Echo Branch intends to award a firm-fixed price purchase order contract to E3 Diagnostics, Inc. (UEI: C71LRUM2J2Y8, CAGE: 3X391) located in Arlington Heights, Illinois under FAR 6.302-1 sole source authority. The requirement is classified under NAICS code 339112 (Surgical and Medical Instrument Manufacturing) with a business size standard of 1,000 employees and PSC 6515 (Medical and surgical instruments, equipment, and supplies).
The requirement specifies procurement of four complete V500 G2 Vivosonic Systems packages for Naval Medical Center, San Diego, with delivery required by September 30, 2026. Each system package includes the core AABR and DP screening equipment, a two-year extended equipment warranty, virtual/remote training, battery pack kits, medical carts, color and label printing modules, OAE probes and ear tips, electrodes, cart installation services, and shipping and handling. The wireless screening technology is designed for accurate hearing assessments in difficult-to-test populations including newborns and children by minimizing electrical interference and movement artifacts. Interested vendors may submit capability statements not exceeding eight pages (8.5 x 11 inch format, 10-point font minimum) that demonstrate technical and management capability along with cost information. The challenge deadline for disputing the sole source determination is 10:00 a.m. Pacific Time on May 15, 2026, with submissions directed to Jason Willey (jason.d.willey.civ@health.mil) and Denise Bond (denise.d.bond.civ@health.mil).
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Notice of Intent to Sole Source HT941026N0058
THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE PURCHASE ORDER CONTRACT AND IS NOT A REQUEST FOR COMPETITIVE QUOTES. The Defense Health Agency Contracting Activity (DHACA), Healthcare Contracting Division - West (HCD-W), Echo Branch intends to negotiate and award a firm-fixed price purchase order (PO) contract for the provision of all services, materials, and equipment necessary to provide required V500 G2 Vivosonic Systems for Naval Medical Center, San Diego in accordance with Federal Acquisition Regulation (FAR) 6.302-1 Sole Source acquisitions and FAR 12.102 (a) only one source being available to meet the Government’s needs, to:
E3 Diagnostics, Inc 3333 N Kennicott Ave Arlington Heights, IL 60004
UEI: C71LRUM2J2Y8
CAGE: 3X391
The North American Industry Classification System (NAICS) code for this requirement is 339112 – Surgical and Medical Instrument Manufacturing; the business size standard is 1,000 (# of employees). The Product Service Code (PSC) is 6515 - Medical and surgical instruments, equipment, and supplies The requirement is for V500 G2 Vivosonic Systems contract for Naval Medical Center, San Diego. This wireless screening technology minimizes electrical interference and movement artifacts, allowing accurate hearing assessments even when the patients are awake or naturally sleeping. It is particularly beneficial for testing newborns, children, and other difficult-to-test patients.
| Requirement Description | Quantity | ||
| · AABR Screening & DP Screening Integrity V500 G2 Vivosonic – Item Code:1005637 | 4 | ||
| · 2 YEAR Extended Equipment Warranty – Item Code:1000357 | 4 |
· Extended Equipment Warranty EXTENDED EQUIPMENT WARRANTIES Same warranty coverage as EW500. Mu st be purchased together with system. For full warranty details please refer to warranty policy
| · Virtual/Remote Integrity™ V500 Training by Viv – Item Code: 1004949 | 4 | ||||
| · Battery Pack Kit: A/C Adapter/Cradle/2Battery Pack – Item code | : 1000370 | 4 | |||
| · DEMED1 Medical Cart – Item Code: 1000367 | 4 | ||||
| · Color Printing Module: Color Laser Printer – Item Code: 1000366 | 4 | ||||
| · Dymo 550 Label Printer – Item Code: 1000629 | 4 | ||||
| · Printer Labels - 2 rolls of 300 labels – Item Code: 1002092 | 4 | ||||
| · G2 Vivosonic GX OAE Probe Nose 5PK – Item Code: 1005259 | 4 | ||||
| · VivoTab Electrodes-100 Patients /100 packs of 4 – Item Code: 1330087 | 4 | ||||
| · Vivosonic GP OAE Ear Tip Set in Clear Box – Item Code: 1002116 | 4 | ||||
| · Infant Ear Tips for ER Insert Earphone – Item Code: 1002111 | 4 | ||||
| · LBR – Medical Cart Installation – Item Code: 1005206 | 4 | ||||
| · Shipping and Handling – Item Code: 8122326 | 4 |
Delivery Location:
Naval Medical Center San Diego 34800 Bob Wilson Dr San Diego, CA 92134
Delivery:
On or before: 9/30/2026
Based on market research and previous acquisition history, it has been determined that E3 Diagnostics, Inc is the only source that can meet the Government’s specialized requirement.
This notice of intent is not a request for competitive proposals, and no solicitation document exists for this requirement. Sources interested in responding to this notice are required to submit a capability statement that includes management and technical data and cost information, in sufficient detail and with convincing evidence that clearly demonstrates the capability to perform the required work. Capability statements shall not exceed six (8.5 x 11 inch) pages using a font size no smaller than 10-point. All capability statements received by the due date of this notice will be considered by the Government. A request for documentation or additional information or submissions that only ask questions will not be considered as an affirmative response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source purchase order.
If a vendor challenges the basis of this requirement, please email capability statements as a Microsoft Word or Adobe PDF attachment to Jason Willey at jason.d.willey.civ@health.mil and Denise Bond at denise.d.bond.civ@health.mil. The closing date for challenges is no later than 10:00 a.m. (Pacific Time), 15 May 2026.
NO TELEPHONE REQUESTS/OFFERS WILL BE HONORED.
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