SSJ under SAT_Dental Chair Install MAY2025 SL_Redacted.pdf

CUI

Control Number: FY25-0118

Controlled by: Defense Health Agency (DHA) Controlled by: Healthcare Contracting Division - West CUI Category: Source Selection Limited Dissemination Control: FEDCON POC: Ashley Hodge

Source Selection Information - See FAR 2.101 and 3.104-4

NOV 2024

Sole Source Justification (SSJ) for Requirements under the Simplified Acquisition Threshold

1. Identification of the Agency and Contracting Activity:

This justification is executed by the Defense Health Agency Contracting Activity (DHACA), Healthcare Contracting Division – West (HCD – W), San Diego, CA, on behalf of the Navy to meet the requirements of the United States Naval Hospital Okinawa (USNHO) Branch Dental Clinic (Bush Clinic) and U.S. Navy Medicine Readiness and Training Command (USNMRTC) Yokosuka, Dental Clinic located at Camp Courtney, Okinawa Japan and Navy Yokosuka.

Description of Action:

New Requirement Purchase Order Blanket Purchase Agreement (BPA) Order against BPA # Click or tap here to enter text.

Order against Multiple Award Indefinite Delivery, Indefinite Quantity (IDIQ) Contract # Click or tap here to enter text.

Order against Single Award IDIQ Contract # Click or tap here to enter text.

Order against Federal Supply Schedule Contract # Click or tap here to enter text.

Follow-on Requirement to Contract/Order # Click or tap here to enter text.

Modification against existing Contract/Order and Modification # Click or tap here to enter text.

Contract Type Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid Click or tap here to enter text.

2. Description of Services or Supplies and Estimated Value:

NOV 2024

USNHO and USNMRTC, the customer, requests uninstallation/installation services for twelve

(12) A-dec dental chairs and uninstallation /installation services for six (6) A-DEC Dental Chairs at NH Yokosuka. Uninstallation of old and installation of new Original Equipment Manufacturer (OEM) dental chairs. Installation will include removal of existing equipment. Installation will include connection to existing vacuum, air, and water lines where applicable; this also includes connection of amalgam traps and separators as required by the environmental protective agency (EPA). Finally, installation will include fine tuning of air and electric motors for dental hand pieces and ensuring hygiene equipment works with the dental chairs. The Government purchased the chairs through ECAT. The estimated value of this procurement is $ (NH Okinawa)/$ (NH Yokosuka).

Location Period of Performance Estimated Value Type of Funding

NH Okinawa 30 days $ Operations and Maintenance NH Yokosuka 30 days $ Operations and Maintenance

Total $

3. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold, only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name, or industrial mobilization).

4. Reason for Authority Cited:

This sole source justification is prepared using FAR 13.106-1(b)(1) due to A-dec Inc’s unique capabilities. A-dec Inc. is the only reasonable source capable of providing the required services.

NH Okinawa recently purchased 12 A-Dec 511B Dental Chairs and associated equipment through E-Commerce (ECAT) in FY24. NH Yokosuka recently purchased 6 A-Dec 511B Dental Chairs and associated equipment through E-Commerce (ECAT) in FY23. These chairs are currently in storage and require professional uninstallation of existing units, installation of the new units, and ongoing blanket-wrapped service to ensure continued operational readiness and patient safety.

A-Dec Inc. is the Original Equipment Manufacturer (OEM) and the only responsible source capable of providing the required installation and uninstallation services. Market research confirmed that in-house Biomedical (BIOMED) technicians lack the specialized A-Dec OEM certifications and training necessary for proper installation, uninstallation, and calibration of this

NOV 2024

equipment. Furthermore, A-Dec Inc. is the only authorized provider with technicians capable of performing this work on Okinawa and Yokosuka, as they do not currently maintain a dealer network in Japan. Utilizing non-OEM personnel would violate NAVMED P-5132 Equipment Management Manual (Rev. 12-2015) section 10-4(7).

Market Research:

Comprehensive market research was conducted to identify potential sources for the dental chair installation and uninstallation services. Mandatory sources, including AbilityOne, UNICOR, the Small Business Administration (SBA) GSA eLibrary, and MMC, yielded negative results.

Further research involved direct correspondence with A-Dec Inc. This confirmed that A-Dec installation teams possess uniquely qualified expertise as the Original Equipment Manufacturer (OEM) of the dental chairs and associated equipment.

The Notice of Intent (NOI) HT941025N0087 was posted to contract opportunities 12 May 2025 and it closed 15 May 2025. The Government did not receive any responses to the NOI.

5. Other Facts:

a. Procurement History:

(1) Is this a new requirement? Yes

(2) If 7.a.(1) is No, was the action just prior to this one competed? Not Applicable

(3) If 7.a.(2) is Yes, what has changed where this action cannot be competed? Not applicable

b. Additional Information: None

NOV 2024

8. Contracting Officer Determination:

I certify this justification is accurate and complete to the best of my knowledge and belief.

Shannon La Com Contracting Officer Healthcare Contracting Division - West