HT941025N0125 Limited Sources Justification (LSJ) FY25-0303.pdf

CUI

Control Number: FY25-0303

Controlled by: Defense Health Agency (DHA) Controlled by: Healthcare Contracting Division – West (HCD-W) CUI Category(ies): Source Selection Limited Dissemination Control: FEDCON POC: Bobbie Dobberstein, Contractor, bobbie.s.dobberstein.ctr@health.mil

CUI

Source Selection Information - See FAR 2.101 and 3.104-4

OCT 2024

Limited Sources Justification (LSJ) Federal Acquisition Regulation (FAR) Part 8.405-6(c)

1. Identification of the Agency and Contracting Activity: This justification is executed by the Defense Health Agency Contracting Activity (DHACA), Healthcare Contracting Division (HCD) – West on behalf of the Navy to meet the requirements of the United States (U.S.) Naval Hospital Okinawa, Japan

(USNHO).

2. Nature and/or Description of Action being Approved: The purchase of specific brand name Philips (OEM), FM50 Fetal Monitor for 17 each, Part # 865071 with accessories, shipping, and installation for U.S. Naval Hospital Okinawa Japan, by placing a firm fixed price new task order under NASA SEWP contract # NNG15SD22B.

3. Description of Supplies or Services and Estimated Value: Request for a firm fixed price purchase of 17 Philips (OEM) Avalon FM50 Fetal Monitors for 17 each, Part # 865071 with accessories, shipping, and installation for U.S. Naval Hospital Okinawa Japan. See GSA/open market quote from Philips Healthcare item breakdown.

Brand Name: Philips Avalon FM50 Fetal Monitors

Period Required Delivery Date Estimated Value Type of Funding Base Period 30 September 2025 $378,426.15 O&M

Total: $378,426.15 O&M

The Philips Avalon FM50 Fetal Monitor provides essential fetal heart and maternal physiological monitoring requirements throughout pregnancy across the prenatal, intrapartum, and postpartum periods.

The high quality signal processing combined with the Philips Avalon CL Transducer System minimize interruptions in fetal monitoring while simultaneously providing family-centered care solutions. Some of the features include:

Fetal Movement Profile (FMP) automatically detects fetal body movements for antepartum applications using an ultrasound transducer;

Smart Pulse integrated into the Toco MP transducer detects the maternal pulse rate without the need for an additional sensor (SpO2 or MECG), confirming correct fetal heart rate monitoring;

Cross-Channel Verification (CCV) detects the coincidence between all fetal and maternal heart and pulse rates; and

The Philips Avalon CL Transducer System allowing expectant mothers to be continuously monitored without wires, whether in the bath or shower, in the bed, or while ambulating.

NOTE: The equipment being requested for procurement includes the main components (Philips Avalon FM50 Fetal Monitor), components required to operate (base station, cables, accessory connectors), and accessories for patient monitoring (blood pressure cuffs, transducers, SPO2, remote even marker).

Source Selection Information - See FAR 2.101 and 3.104-4

4. Authority Cited: FAR 8.405-6(b), Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

5. Rationale Justifying Use of Authority Cited: The use of the specific authority cited for a brand name acquisition of the Philips Avalon FM50 Fetal Monitor model is that it is the only fetal monitor that offers automated coincidence detection using Smart Pulse technology. This feature allows for the separate measurement of fetal and maternal heart rates, enhancing diagnostic confidence and reducing the risk of misinterpretation. Other manufacturer’s fetal monitor system, while advanced, relies on a wireless patch that might not be as seamless in differentiating heart rates. The Philips Avalon FM50 Fetal Monitor can monitor up to three (3) fetuses simultaneously on a single monitor using the same ultrasound frequency.

This capability is unique to Philips and is crucial for high-risk pregnancies involving fetuses. Other monitors do not offer the same level of integrated multiple fetal monitoring.

Philips Avalon FM50 Fetal Monitors are currently in use at Naval Hospital Okinawa as well as other Military Treatment Facilities across Japan and Guam. These new Philips Avalon FM50 Fetal Monitors are requested to replace the older fetal monitors that are nonfunctional causing patient safety risks/issues.

To eliminate compatibility and integration risks, Philips equipment and accessories are specifically designed to integrate with other Philips components, ensuring seamless communication and data transfer.

This reduces the risk of interoperability issues that can arise when mixing brands and technologies. Using monitors from the same manufacturer ensures that all components work harmoniously, reducing the likelihood of system errors and malfunctions

Additionally, the Philips Avalon FM50 Fetal Monitor provides extensive fetal and maternal parameters, including ultrasound, fetal movement, direct fetal heart rate, Toco, intrauterine pressure, maternal blood pressure, pulse rate, ECG, and SpO2. This comprehensive monitoring is essential for providing high-quality care in complex cases. Other brands focus more on individual monitoring solutions and, while comprehensive, does not cover as many parameters in a single device. The Philips Avalon FM50 Fetal Monitor integrates with Philips lntelliSpace Perinatal, an obstetrical surveillance and information management system. This connectivity supports continuous care from the first antepartum visit to postpartum follow-up, ensuring seamless data flow and improved patient outcomes. The Smart Pulse technology and comprehensive monitoring parameters provide clinicians with accurate and reliable data, which is critical for making informed decisions during labor and delivery. The ability to monitor multiple fetuses and integration with lntelliSpace Perinatal ensure that both maternal and fetal health care are continuously monitored and managed, leading to better patient care and outcomes. The Philips Avalon FM50 Fetal Monitor user-friendly interface and connectivity features streamline workflow and reduce the time required for data entry and monitoring, allowing healthcare providers to focus more on patient care.

Philips Avalon FM50 Fetal Monitors are available on GSA provided by GLOWMAX, INC. and Philips;

however, neither GLOWMAX INC.’s or Philips’ contracts include OCONUS (only CONUS, AK, HA, and PR). The Philips Avalon FM50 Fetal Monitors are available on NASA SEWP; however, the Philips Avalon FM50 Fetal Monitors are only available on NASA SEWP which includes OCOUNS distribution/shipping.

6. Market Research: Market Research was conducted by technical experts in February through July 2025. Research consisted of reviews of similar previous procurements, using search engines in an effort to find open market contractors, and reviewing mandatory sources. Search engines utilized include SAM.gov, FPDS-NG, Federal Prison Industries (FPI), AbilityOne, ECAT-DLA, GSA Advantage, NASA

Source Selection Information - See FAR 2.101 and 3.104-4

SEWP, and the VA. For more complex cases, the Avalon FM50 Fetal Monitor offers external and internal fetal parameters. These include ultrasound, fetal movement, direct fetal heart rate, Toco and intrauterine pressure, as well as maternal blood pressure, pulse rate, ECG, and Sp02. This supports the continuum of care from the first antepartum visit to delivery, postpartum, newborn nursery, discharge, and postpartum follow-up visits. Only the Avalon FM series can monitor triplets on a single monitor using the same ultrasound frequency. This allows one monitor to be used for a wide range of clinical needs. The Philips Avalon FM50 Fetal Monitors were found on GSA; however, both vendors’ contracts do not include OCONUS, only CONUS, AK, PR, and HI. The Philips Avalon FM50 Fetal Monitors were found to be available IAW FAR 8.002(a)(1)(v) via NASA SEWP. Market researched has determined the government will solicit a Brand Name: Philips Avalon FM50 Fetal Monitors as a Service-Disabled Veteran Owned Small Business set-a-side on NASA SEWP.

7. Other Facts:

a. Procurement history.

(1) Is this a new requirement? Yes

(2) If 7.a.(1) is No, was the action just prior to this one competed? N/A

(3) If 7.a.(2) is Yes, what has changed where this action cannot be competed? Nothing has changed; the items are not available in ECAT; but are available on NASA SEWP (GWAC).

The requirements owner does not have the previous contract information due to the age of the equipment; however, it is believed to have been a sole source purchase order to Philips.

Philips Avalon FM50 Fetal Monitors were purchased sole source open market July 2024, by DHA; however, it is unknown whether the Government was aware the Philips Avalon FM50 Fetal Monitors were available on NASA SEWP.

b. Additional Information. N/A

8. Actions to Remove or Overcome any Barrier to Competition: Extensive market research was conducted to identify potential sources. End-users and Contract Specialist conducted market research February through July 2025, and determined via internet searches that this requirement is customarily available in the commercial marketplace. Research of mandatory sources AbilityOne, UNICOR, GSA Advantage, VA FSS, ECAT and MMC did not yield any results that included OCONUS. The Philips Avalon FM50 Fetal Monitors were found on GSA provided by GLOMAX, INC and Philips; however, neither GLOMAX, Inc.’s or Philips GSA’s contract include OCONUS, only CONUS, AK, PR, and HI.

The Philips Avalon FM50 Fetal Monitors were found to be available on NASA SEWP IAW FAR 8.002(a)(1)(v), Wholesale supply sources.