HT941025N0118 Sole Source Justification_Ultrasound.pdf

FY25-0278

CUI

Controlled by: Defense Health Agency (DHA) Controlled by: cha-on.p.gordon2.civ@health.mil CUI Category(ies): Source Selection Limited Dissemination Control: FEDCON POC: cha-on.p.gordon2.civ@health.mil

Source Selection Information - See FAR 2.101 and 3.104-4

NOV 2024

Sole Source Justification (SSJ) for Requirements under the Simplified Acquisition Threshold

1. Identification of the Agency and Contracting Activity: Defense Health Agency (DHA), DHA Contracting Activity (DHACA), Healthcare Contracting Division (HCD) – West; US Naval Hospital Okinawa Ophthalmology Department, Camp Foster BLDG 966 Tarawa Road Ginowan-Shi, ISA, Okinawa 901-222 Japan,

2. Description of Action:

☒ New Requirement ☒ Purchase Order ☐ Blanket Purchase Agreement (BPA) ☐ Order against BPA # Click or tap here to enter text.

☐ Order against Multiple Award Indefinite Delivery, Indefinite Quantity (IDIQ) Contract # Click or tap here to enter text.

☐ Order against Single Award IDIQ Contract # Click or tap here to enter text.

☐ Order against Federal Supply Schedule Contract # ☐ Follow-on Requirement to Contract/Order # Click or tap here to enter text.

☐ Modification against existing Contract/Order and Modification # Click or tap here to enter text.

Contract Type ☒ Fixed Price ☐ Time & Materials/Labor Hours ☐ Cost Reimbursable ☐ Hybrid Click or tap here to enter text.

3. Description of Services or Supplies and Estimated Value: The U.S. Naval Hospital Okinawa (HT0720) requires the procurement of Sonomed Escalon Ultrasound System. A new ultrasound machine is required for NH Okinawa Ophthalmology Department due to the poor condition of the existing Sonomed Escalon Ultrasound System and it has reached the end of its maintenance life expectancy.

(BUA.575.US.IM) $36,400.00

Control Number: FY25-0278

NOV 2024

4. Authority:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold, only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name, or industrial mobilization).

5. Reason for Authority Cited: The government entered into a contract with Sonomed Escalon, the manufacturer, who subsequently confirmed that they are the exclusive manufacturer and sole source of the Sonomed Escalon Ultrasound System. The justification for sole source procurement is attached to the Market Research Report. A new ultrasound machine is required for NH Okinawa Ophthalmology Department due to the poor condition of the existing Sonomed Escalon Ultrasound System and it has reached the end of its maintenance life expectancy. The Sonomed Escalon Ultrasound System is on the current maintenance schedule and all technician and personnel are trained on the equipment. Due to the remote location changing over the equipment would put patient care at risk.

6. Market Research: Market research was conducted by technical experts in June2025 and included mandatory source searches (AbilityOne, Unicor, and ECAT); vendor capability searches on SAM.gov, SBA Dynamic Search, and GSA Advantage; review of commercial off-the-shelf (COTS) surgical planning tools. Results confirmed that only Sonomed Escalon Ultrasound System and it has reach the end of its maintenance life expectancy. The Sonomed Escalon Ultrasound System is on the current maintenance schedule and all technician and personnel are trained on the equipment. Due to the remote location changing over the equipment would put patient care at risk. Market research also confirmed that Sonomed Escalon is the sole distributor of Sonomed Escalon Ultrasound System in Okinawa, Japan.

While competition was sought a Notice of Intent (NOI) was posted on sam.gov from 2 to 9 July 2025. A DD2579 Small Business Coordination Record will be sent to DHA OSBP for approval to use Sonomed, Inc, for this sole source requirement. Market research has determined that this requirement will be sole sourced Sonomed, Inc UEI: MG1EFBLQCFK6 CAGE: 63663.

7. Other Facts:

a. Procurement History:

(1) Is this a new requirement? Yes

b. Additional Information: Due to existing training and familiarity with the current Sonomed Escalon’s Ultrasound System, this unit is for direct replacement. The existing equipment is being replaced due to its overall poor condition and having reached its maintenance life expectancy.

8. Technical Certification:

I certify the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Control Number: FY25-0278

NOV 2024

Aimee Tamashiro Purchasing and Contract Assistant U.S. Naval Hospital Okinawa, Japan

9. Requirements Certification:

I certify the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Aimee Tamashiro Purchasing and Contract Assistant U.S. Naval Hospital Okinawa, Japan

10. Fair and Reasonable Cost Determination: I hereby determine the anticipated cost to the Government for this contract action will be fair and reasonable.

Basis for Determination:

Tracy M. Robinson Contracting Officer HCD-West

11. Contracting Officer Determination: I certify this justification is accurate and complete to the best of my knowledge and belief.

Tracy M. Robinson Contracting Officer HCD-West