MRI Lease PWS.pdf

Performance Work Statement

Magnetic Resonance Imaging (MRI) Lease

INTRODUCTION

The contractor shall provide comprehensive Magnetic Resonance Imaging (MRI) services using the Vantage Fortian 1.5T system at USNH Yokosuka. The contractor shall ensure high-quality diagnostic imaging capabilities, meeting the needs of military personnel and authorized individuals while maintaining full compliance with Joint Commission, HIPAA, and DoD cybersecurity standards.

SCOPE OF SERVICES

The contractor shall deliver, install, operate, and maintain a fully functional MRI system housed in a specialized transportable unit, designed for semi-permanent environments and operational stability, which includes the Vantage Fortian 1.5T MRI system, incorporating cutting-edge technologies such as AiCE (Advanced Intelligent Clear-IQ Engine) for AI-enhanced image quality, Pianissimo™ Technology for noise reduction to improve patient comfort, and seamless

PACS integration for secure and efficient imaging data transmission. The contractor shall oversee installation, calibration, preventive maintenance, operational support, and adherence to cybersecurity and safety standards to ensure uninterrupted service delivery. Furthermore, the contractor shall be responsible for the complete deconstruction and deinstallation of the MRI system and all associated components, restoring the site to its original condition, at the end of the contract period or as otherwise directed by the government."

EQUIPMENT SPECIFICATIONS

The contractor shall provide the Vantage Fortian 1.5T MRI system, a state-of-the-art imaging solution designed to support musculoskeletal, neurological, and cardiovascular imaging applications. The system includes specialized imaging coils to meet a broad range of diagnostic requirements.

The transportable MRI unit is designed for optimal system performance and patient comfort. It measures approximately 53 feet 10 inches in length, 13 feet 5 inches in height, and 12 feet in width. The structure features a steel chassis, air ride suspension, hydraulic landing legs, and anti-lock brakes for stability and transport safety. Environmental protection measures include polyurethane foam insulation, vapor barriers, and aluminum walls. Accessibility features include a 2,000-pound capacity hydraulic patient lift, insulated entry doors, and adjustable stairs. The interior of the unit is designed with durable vinyl flooring, hospital-grade wall coverings, LED lighting, and AC-controlled airflow. Safety measures such as fire suppression systems, emergency lighting, and a nurse call system further enhance the unit’s operational integrity. This self-contained unit shall provide a controlled environment with reliable power, network connectivity, and emergency support features to maintain continuous MRI operations.

MAINTENANCE & SUPPORT SERVICES

To maintain operational uptime of 98% or higher, The contractor shall provide preventive maintenance and OEM-recommended servicing to ensure system reliability. Response times for unscheduled maintenance shall not exceed four hours for on-site service. In the event of equipment failure, qualified personnel shall be deployed promptly to minimize downtime.

The contractor shall also ensure data security compliance, including hard drive sanitization and secure handover to government authorities. Detailed maintenance reports shall be submitted monthly, documenting system performance and compliance.

DELIVERABLES & TIMELINE

The contractor shall provide a fully operational MRI system and trailer, delivered and installed within 6 months of contract award. Monthly system performance reports shall be submitted to the designated government representative. All required manuals, training materials, and cybersecurity compliance documentation shall be provided upon installation.

CONTRACT TERM

The contract will be a 60-month service contract. One base year plus four (4) option years.

Services will commence upon completion of installation and government acceptance.

GOVERNMENT-FURNISHED RESOURCES

The government will provide an uninterruptible power supply (UPS) and auxiliary components necessary for system integration. The government will also provide an installation site and utilities, including a three-phase, 480-volt, 200-amp power supply, as well as internet connectivity for PACS integration. Essential medical consumables such as contrast agents, gloves, syringes, and linens will be supplied by the government. Additionally, the government will ensure access to facilities and the trailer pad for contractor personnel to carry out installation, maintenance, or removal of equipment. Compliance with all security protocols, including background checks for contractor personnel, will be enforced to maintain operational integrity.

CONTRACTOR RESPONSIBILITIES

The contractor shall provide all necessary equipment and services, including the MRI trailer, imaging coils, calibration tools, and spare parts. Applications training for government personnel shall be provided to ensure familiarity with the system’s operation and maintenance requirements. MRI-safe transport devices, such as wheelchairs and patient positioning aids, shall be included as part of the service package. Comprehensive cybersecurity compliance measures, including FIPS 140-2 encryption and HIPAA adherence, shall be implemented to protect patient data.

Deconstruction and Deinstallation

The contractor shall be responsible for the complete deconstruction and deinstallation of the MRI system and all associated components, restoring the site to its original condition prior to the end of the contract’s period of performance or as otherwise directed by the government. This includes removal of all equipment, infrastructure, and site modifications. The contractor shall ensure all materials are disposed of in compliance with applicable regulations and will coordinate a final site inspection to confirm complete restoration. All permitting for the deinstallation process shall be the responsibility of the vendor.

SECURITY & COMPLIANCE

The contractor shall fully comply with DoD cybersecurity standards, HIPAA regulations, and government IT policies. All contractor personnel requiring access to the installation or patient data shall undergo security background checks. Patient health information (PHI) shall be encrypted and protected per DoD requirements, and all hardware and software shall meet government cybersecurity standards.

QUALITY ASSURANCE & PERFORMANCE METRICS

The contractor is committed to exceeding performance expectations, ensuring 98% minimum operational uptime and a four-hour response time for service requests. Regular quality assurance inspections shall be conducted, with corrective actions implemented immediately upon notification of deficiencies.