SOW- Intercept Pathogen Service_Redacted.pdf

STATEMENT OF WORK

CALIBRATION/MAINTENANCE SERVICE

OF PATHOGEN REDUCTION SYSTEM EQUIPMENT

AT U.S. PACIFIC COMMAND ARMED SERVICES BLOOD BANK CENTER

U.S. NAVAL HOSPITAL OKINAWA

1. DESCRIPTION OF REQUIREMENT:

Armed Services Blood Bank Center (ASBBC) USNH Okinawa, Japan (USNHO) requires semi-annual on-site calibration and maintenance service on the installed Pathogen Reduction equipment. Pathogen reduction is implemented in all Armed Services Blood Programs to minimize the risk of transfusion-transmitted infections and to prevent transfusion-associated graft-versus-host disease. This Statement of Work (SOW) details the effort that must be undertaken to carry out the service and maintenance on the installed equipment. This contract includes all calibration and maintenance related repairs and or replacements needed to the covered equipment, including but not limited to normal wear and tear.

Department Name Nomenclature Model Manufacturer Serial # ECN US PACOM INTERCEPT INT 100-60 Cerus Corp V02071701 124768 ASBBC Illuminator

US PACOM INTERCEPT INT 100-60 Cerus Corp V02071702 124769 ASBBC Illuminator

2. PLACE OF PERFORMANCE:

US PACOM ASBBC

U.S. Naval Hospital Okinawa (USNHO) Building 968 Camp Foster Okinawa, Japan.

3. PERIOD OF PERFORMANCE:

Base Year PoP: 9 Feb 2025 – 8 Feb 2026 Option Year 1: 9 Feb 2026 – 8 Feb 2027 Option Year 2: 9 Feb 2027 – 8 Feb 2028 Option Year 3: 9 Feb 2028 – 8 Feb 2029 Option Year 4: 9 Feb 2029 – 8 Feb 2030

4. PREVENTIVE MAINTENANCE (PM) PROGRAM:

The contractor shall provide calibration and maintenance service to maximize the overall operating efficiency of the listed equipment. Calibration and maintenance shall be conducted twice annually during each period of performance by Original Equipment Manufacturer (OEM) trained personnel only. All calibration and maintenance will be in accordance with manufacturer service literature.

A calibration and maintenance program shall be implemented to correct and prevent discrepancies and maximize the overall operating efficiency of the listed equipment. Maintenance and calibration shall be conducted by Original Equipment Manufacturer (OEM) trained personnel only. All maintenance will be in accordance with manufacturer service literature. The contractor shall contact and notify at least two (2) days prior to providing calibration/maintenance services.

REPLACEMENT PARTS:

The Contractor shall recommend replacement parts.

PM services do not include:

1. Maintenance/repair for equipment/system stated other than in section #1.

2. Overhaul/renewal of subject equipment.

3. Replacement parts out of scope of normal preventive maintenance.

4. Movement/Removal of equipment

5. Repair caused by inappropriate operation/treatment by the Government

6. Consumable items/consumption parts

5. CONTRACTOR EXPERIENCE/TRAINING:

The Contractor shall provide documentation that the service personnel have received training and experience in repairing and/or maintaining the equipment covered herein.

6. REPORTING TO BIOMEDICAL REPAIR BEFORE AND AFTER SERVICE:

Inspection and acceptance of the preventive maintenance services performed hereunder shall be made by the receiving officer of the requiring activity. The Contractor shall report to the authorized Biomedical Repair personnel prior to and upon completion of each service. Upon completion of the service, the Contractor shall provide a copy of the service slip, signed by the Department Technician, certifying that the service has been performed and that the equipment is functioning at working condition. If the service is performed or completed outside the regular working hours, the Contractor shall present the certified service slip to the Command Duty Officer.

7. SERVICE REPORTS:

All medical equipment service slips must contain the following minimal information:

a. Contract Number

b. Plant Accounting Number of Unit

c. Unit Malfunction Details

d. Recommended replacement Parts Number and Description

e. Details of Preventive Maintenance

f. Service performance date and time

g. Name of Technician

*Must submit by e-mail to the POC listed in section 12 of this SOW.

8. MAINTENANCE COSTS:

Cost of services include labor, within preventive maintenance scope, travel, mileage, and all other related expenses necessary to perform the service without any cost to the Government.

9. DAMAGE TO THE SYSTEM:

The Contractor shall not perform any repairs or maintenance to the unit listed above, if the unit is damaged as a result of the following, and the damage is beyond the control of and without fault or negligence of the contractor:

If the unit is damaged by fire, water, acts of God, and repairs by Government personnel, abuse, any unauthorized alterations, or modifications.

For the situations described above, the contractor is authorized to examine and provide the government with an estimated cost of repair. If the required medical Officer authorizes the unit to be repaired, the contractor for the required repair will issue a one-time repair order. Any repairs performed without this authorization and purchase order shall be at the contractor’s own expense.

10. INVOICE:

An invoice must include –

(1) Name and address of the contractor;

(2) Invoice date;

(3) Invoice number;

(4) Contract number, contract line-item number and, if applicable, the order number;

(5) Description, quantity, unit of measure, unit price, and extended price of services performed;

(6) Name and address of official to whom payment is to be sent; “Designated Invoice Office”

(7) Name, title, and phone number of person to be notified in event of defective invoice.

Contractors are encouraged to assign an identification number to each invoice.

11. SERVICES PERFORMANCE TIME:

The scheduled preventive maintenance/calibration service shall be performed during regular working hours from 0800 to 1700, Monday through Friday excluding U.S. and Japanese Holidays.

The contractor shall contact two (2) days prior to providing preventive maintenance services.

12. POINT OF CONTACT FOR BIOMEDICAL REPAIR:

CONTRACTOR ADMINISTRATION

***** ATTENTION *****

PROCUREMENT AND CONTRACT ADMINISTRATION POINT OF CONTACT:

The Government points of contact:

Service Contract Reporting (SCR)

“Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address:

https//sam.gov/SAM/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/.”

End

Statement of Work