HT941023RFI0002.docx

REQUEST FOR INFORMATION (RFI)

OCONUS – JAPAN PROFESIONAL MEDICAL SERVICES AND MEDICAL SUPPORT SERVICES

DEFENSE HEALTH AGENCY (DHA)/WESTERN MARKETS CONTRACTING DIVISION

1.0 Description

1.1 The purpose of this Request for Information notice is to conduct market research to determine if responsible sources exist and to assist in determining if this effort can be competitive and/or a total Small Business Set-Aside.

1.2 The Defense Health Agency Contracting Activity (DHACA), Western Markets Contracting Division (WMCD)– San Diego, California, is seeking potential sources to provide professional medical services and medical support services for the Department of Defense (DOD) Military Treatment Facilities (MTFs) located Outside of the Continental U.S. (OCONUS) Japan including but not limited to: AFMS 374th Medical Group, Yokota Air Base, Japan; AFMS the 35th Misawa Medical Group, Japan and U.S. Navy Hospitals in Yokosuka.

1.3 The potential North American Industry Classification System (NAICS) Codes are:

· 621399 Office of All Other Miscellaneous Health Practitioners (Primary)

· 621111 Offices of Physicians (except Mental Health Specialists);

· 621112 Offices of Physicians, Mental Health Specialists

· 621999 All Other Professional, Scientific, and Technical Services (Primary)

1.4 This is a Request for Information only as described in paragraph 6.1 of this request.

1.5 Information gained through this RFI will be used to further refine DHA requirements. All information received may be used to determine an appropriate acquisition plan and strategy for possible future acquisitions; a solicitation(s) has not been developed at this time.

2.0 Background

2.1 The DHA WMCD supports the delivery of clinical and medical support services within the Military Health System (MHS) by administering and managing task orders under multiple Indefinite Delivery Indefinite Quantity (IDIQ) strategic contracts designed to supplement the staff in Department of Defense (DoD) Military Treatment Facilities (MTFs) OCONUS Japan locations. For the most part, these IDIQ strategic contracts, relied on vendors to provide health care staffing services at specific MTFs, which is the predominant method MTFs acquire contract health care services. These services include the professional medical (clinical) services such as ancillary, physicians, and nurses as well as the medical support services such as appointing, auditing, clerical, coding, medical records, and transcription. A sample list of all required labor categories required by the OCONUS MTFs is included as Enclosure (A).

2.2 The DHA is transitioning its buying approach for professional medical (clinical) and medical support services from the current MTF-centric method to a market-based buying approach, where the requirements will be acquired across a geographical area that DHA calls a market. DHA is seeking a fuller understanding of the additional capabilities a vendor must possess beyond just health care staffing services to meet the needs of a market. DHA believes the transition to a market-based buying approach will require additional capabilities such as analyzing market demographics for the vendor to provide health care services. While DHA recognizes several areas the Government needs to address (i.e., security and credentialing), the purpose of this RFI is focused on vendor capabilities.

3.0 Requested Information

3.1 The Contractor shall demonstrate in RFI response the ability to support the following requirements:

· Provide OCONUS (Japan) Professional Medical Services (Personal Services), at all Department of Defense Japan MTFs including but not limited to: Misawa, Yokota and Yokosuka; OR

· Medical Support Services (Non-Personal Services) at all Department of Defense Japan MTFs including but not limited to: Misawa, Yokota and Yokosuka; OR

· Both Professional Medical Services and Medical Support Services as described above.

4.0 Responses

4.1 If your company is interested in providing information about its capabilities, please complete the questions included in Enclosure (B).

Contracting Office Address: DHA Contracting Activity, Western Markets Contracting Division San Diego Office Place of Performance: JAPAN

4.2 The Government will only review responses captured through this questionnaire. Completing this form will allow DHA to collect the name, phone number, and e-mail address of a company representative who the Government may (or may not) contact for additional information. Please note that an email address can only respond to the survey once.

4.3 Responses to this RFI are due by 12:00 PM PST on March 9, 2023 by email to: Mariangela.j.monsalve.civ@health.mil

All responses will be reviewed and assessed by DHA staff.

Each of the responses will be maintained by the DHA as a source of market research information and published on an internal SharePoint site. Any response submitted for this RFI constitutes consent for that submission to be reviewed by military personnel, Government civilians, and associated support contractors. No information will be disclosed outside DHA. Submissions to this RFI is deemed to be DHA property which shall not be returned to sender.

5.0 Industry Discussion

5.1 Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Questions submitted regarding this RFI will not be accepted or acknowledged nor will there be a response. Individual capability briefs will not be accepted.

6.0 Summary

6.1 THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes. It does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service. Further, the DHA is not, at this time, seeking proposals and will not accept unsolicited proposals. Respondents are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. It is the responsibility of the vendor who is interested in any potential future solicitation(s) to monitor all sites for additional information pertaining to this requirement.

CONFIDENTIALITY: Do not include proprietary, classified, confidential, or sensitive information in your response. Industry responses will be shared with DHA staff for the purpose of market research. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s)

6.2 Contact Information for this RFI: Mariangela Monsalve, mariangela.j.monsalve.civ@health.mil or Michelle Sanders, michelle.e.sanders6.civ@health.mil

We greatly appreciate your time to provide valuable information on vendor capabilities.

Enclosure (a) Scope

Scope. This acquisition is for Personal and non-Personal Services to be provided for active-duty military personnel, their dependents, eligible DoD civilian employees, and other eligible beneficiaries designated by the Government in the United States military treatment facilities located in the country of Japan. The following labor categories are anticipated and for planning purposes only:

Labor Categories

Behavioral Health Optimization Program (BHOP) Provider

BHOP <Social Worker>

Case Manager <Registered Nurse>

Case Manager <Registered Nurse>

Case Manager Registered Nurse

Child Psychologist

Clear & Legible Result Technician (CLR)

Clinical Nurse/Educator (DRT)

Clinical Psychologist (DMH)

ED Physician Assistant (DMS)

Emergency Department Registered Nurse (DMS)

Family Advocacy Nurse (Registered Nurse)

Family Advocacy Outreach Manager

Family Advocacy Program Assistant

Family Advocacy Treatment Manager (FATM) (SW)

Infection Preventionist

Infection Preventionist <Registered Nurse>

L&D Nurse <Registered Nurse>

Lactation Consultant <Registered Nurse or other>

Licensed Practical Nurse/LVN

Licensed Practical Nurse/LVN Covid Team Nurse

Licensed Vocational Nurse

LVN (DMS)

Medical Laboratory Scientist (MLS)

Nurse Practitioner

OBGYN Physician

Outpatient Registered Nurse (DMS)

Pediatric PA/NP

Pharmacist (DMS)

Pharmacists (DCSS)

Physical Therapist

Physical Therapist

Physical Therapist (DCSS)

Referral Management Center (RMC) Nurse <Licensed Practical Nurse/LVN>

Registered Nurse Case Manager Sasebo (BHC)

Registered Nurse MIU

SNC <Registered Nurse or Social Worker>

Special Needs Coordinator (SNC)

Utilization Manager (UM) <Registered Nurse>

Utilization Manager (UM) <Registered Nurse>

Behavioral Health Technician Sasebo (BHC)

Beneficiary Service Representative (BSR)

Call Center Appointment Line Clerks

Front Desk Clerk Medical Office Clerk (DMS)

Front Desk Medical Office Clerk Immunizations Clinic (DPH)

Laboratory Front Desk Medical Office Clerk (DCSS)

Laboratory Technician (DCSS)

Laboratory Technician

Lead Mammography Technician (DCSS)

Marine Centered Medical Home Support

Medical Assistant (DMS)

Medical Assistant (DMS)

Medical Assistant (DMS)

Medical Assistant at Occ Health Atsugi (BHC)

Medical Assistant Atsugi (BHC)

Medical Assistant Sasebo (BHC)

Medical Assistant, MedHome

Medical Coder

Medical Home Clerical Support

Medical Office Clerk (DDS)

Medical Support Assistant (DCSS)

Medical Translator

Mental Health Administrative Support

Optometry Administrative Support

Pharmacy Technician (DCSS)

Pharmacy Technician

Physical Therapy Technician Sasebo (BHC)

Primary Care Receptionist Atsugi (BHC)

PT Assistant (DCSS)

Referral Clerk

Referral Management Center (RMC) Admin and Clerk

Referral Management Center (RMC) Clerk

SARP Admin Assistant (DMH)

Supply Technician Material Mana Assistant (DFA)

Supply Technician Material Mana Assistant Atsugi (BHC)

Systems Specialist- AHLTA/CHCS

Ultrasound Technician (DCSS)

X-Ray Technician (DCSS)

NOTE 1: (FOR SERVICES IN JAPAN) The Health Care Workers (HCW) is serving at the military treatment facility under a personal and non-personal services contract entered under the authority of section 1091 of Title 10, United States Code.

NOTE 2: Status of Forces Agreement (SOFA): SOFAs may be applicable in certain performance locations for this requirement. SOFA is a multilateral or bilateral agreement that generally establishes the framework under which U.S. military personnel operate in a foreign country and how domestic laws of the foreign jurisdiction apply toward U.S. personnel in that country. It is the contractor's responsibility to coordinate with the COR, local SOFA offices, and/or other offices for information about obtaining SOFA stamps or letters, visas, and/or any other requirements necessary for employment in the country where the position is located. All fees associated with SOFA stamps, working permits and/or visas shall not be reimbursed by the Government.

NOTE 3: Personal Services (Professional Medical Services) The contracted firm shall be rendering personal services as described in Defense Federal Acquisition Regulation Supplement (DFARS) 237.104 and shall be subject to day-to- day supervision and control by Government Quality Assurance Personnel (QAP)/Supervisors. Supervision and control is the process by which the contracted HCW receives technical guidance, direction, and approval regarding tasks within the requirements of the contract. The Contractor shall provide all tools, labor, equipment, and materials required to place the HCWs within the MTFs, in accordance with the terms and conditions of this contract and all related task orders.

NOTE 4: Non-Personal Services: as defined in FAR 37.101. It does not create employment rights with the U.S. Government whether actual, inherent, or implied. By agreeing to perform the services described in these specifications, the Contractor acknowledges that he/she is not, and shall not become, an employee of the U.S Government. The Contractor further agrees that he/she shall not bring any cause of action in any forum claiming that he/she has become an employee of the U.S. Government. Any non-personal services labor categories under this contract are to provide administrative services and are not authorized to provide any form of patient care during the performance. Contractor employees performing services will be controlled, directed, and always supervised by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the PWS. Contractor employees will perform their duties independent of, and without the supervisor of any Government official, or other Defense Contractor. The tasks, duties, and responsibilities set forth in the contract and associated task orders may not be interpreted or implemented in any manner than results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the US Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR).

Enclosure (b) This market research questionnaire is for information purposes only. The described services may or may not be included in the subsequent solicitation. For this RFI, MTFs OCONUS locations include Japan wide, including but not limited to: Misawa, Yokota, Yokosuka

The Defense Health Agency would like to thank you for taking the time to answer our questions. Please select the most appropriate response for your Firm.

· 621399 Office of All Other Miscellaneous Health Practitioners (Primary)

· 621111 Offices of Physicians (except Mental Health Specialists);

· 621112 Offices of Physicians, Mental Health Specialists

· 621999 All Other Professional, Scientific, and Technical Services (Primary)

What is your business size, small or other than small business for each of the NAICS listed above?

· 621399

· 621111

· 621112

· 621999

services? Provide the total %

Thank you for providing this information. Your time and effort is greatly appreciated.