HT940823Q0007 Combined Synopsis Solicitation Laundry and Linen.pdf

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in FAR Subpart 12.6, and executed pursuant to FAR Subpart 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) Solicitation HT9408-23-Q-0007 is issued as a Request for Quote (RFQ).

(III) This solicitation incorporates provisions and clauses for commercial items in effect through

Federal Acquisition Circular 2022-04.

(IV) This acquisition will utilize full and open competition. The associated NAICS code for this acquisition is 812320, Dry Cleaning and Laundry Services (Except Coin Operated);

Standard Industrial Classification code is S209, Housekeeping, Laundry/Dry Cleaning;

Small Business size standard is $6,000,000.

(V) SCHEDULE OF SUPPLIES/SERVICES

• CLIN 0001- BLANKET, COTTON – SEE PWS TECHNICAL EXHIBIT 1 FOR

ARTICLE SPECIFICS AND QUANTITIES

• CLIN 0002- CURTAIN, BEDSIDE– SEE PWS TECHNICAL EXHIBIT 1 FOR

ARTICLE SPECIFICS AND QUANTITIES

• CLIN 0003- SHIRT, SCRUB – SEE PWS TECHNICAL EXHIBIT 1 FOR ARTICLE

SPECIFICS AND QUANTITIES

• CLIN 0004- PILLOWCASE – SEE PWS TECHNICAL EXHIBIT 1 FOR ARTICLE

SPECIFICS AND QUANTITIES

• CLIN 0005- SHEET, COTTON – SEE PWS TECHNICAL EXHIBIT 1 FOR ARTICLE

SPECIFICS AND QUANTITIES

• CLIN 0006- LAB COAT – SEE PWS TECHNICAL EXHIBIT 1 FOR ARTICLE

SPECIFICS AND QUANTITIES

• CLIN 0007- TOWEL, BATH – SEE PWS TECHNICAL EXHIBIT 1 FOR ARTICLE

SPECIFICS AND QUANTITIES

• CLIN 0008- TOWEL, HAND – SEE PWS TECHNICAL EXHIBIT 1 FOR ARTICLE

SPECIFICS AND QUANTITIES

• CLIN 0009-SCRUB COAT – SEE PWS TECHNICAL EXHIBIT 1 FOR ARTICLE

SPECIFICS AND QUANTITIES

• CLIN 0010- PANTS, SCRUB – SEE PWS TECHNICAL EXHIBIT 1 FOR ARTICLE

SPECIFICS AND QUANTITIES

• CLIN 0011- DELIVERY FEES

This solicitation is for the procurement of Laundry and Linen Services

PLACE OF PERFORMANCE: The Government’s current known requirements shall be performed at Columbus Air Force Base (AFB), MS.

**Note: The ability to place orders against this Indefinite Delivery Indefinite Quantity

(IDIQ) may be extended to the following Military Treatment Facilities (MTF): Altus AFB, OK, Barksdale AFB, LA, Columbus AFB, MS, Dyess AFB, TX, Laughlin AFB, TX, Little Rock AFB, AR, Sheppard AFB, TX, Tinker AFB, OK Keesler AFB, MS, NAS Corpus Christi, and Vance AFB, OK through bi-lateral modification. *WORKLOAD DATA FOR

THESE MTFS HAVE NOT YET BEEN IDENTIFIED. *

(V) See Schedule of supplies and service.

(VI) This solicitation is for the procurement of Laundry and Linen Services.

(VII) The provision FAR 52.212-1, Instructions to Offerors, Commercial in its latest edition applies to this solicitation, as amended below. An IDIQ will be established with the Offeror whose quote represents the best value to the Government without discussions with respective Offerors. Specifications are stated in the CLIN descriptions (See SF XXXX).

The Government, however, reserves the right to conduct discussions if deemed in the best interest of the Government.

(VIII) The Government intends to establish a three-year (3) IDIQ, in accordance with FAR

13.303, to be effective on or about 1 April 2023 to provide medical Laundry Linen service for the following service locations: Altus AFB, OK, Barksdale AFB, LA, Columbus AFB, MS, Dyess AFB, TX, Laughlin AFB, TX, Little Rock AFB, AR, Sheppard AFB, TX, Tinker AFB, OK Keesler AFB, MS and Vance AFB, OK.

(IX) The IDIQ will permit selected activities to place orders directly with the awarded firm, or representative, using the awarded firm’s established price list. The agreement will establish procedures for the fulfillment of our anticipated repetitive purchases of medical laundry service from the awarded firm.

(X) We invite you to furnish us with a price list for those items identified in Attachment 2 in accordance with the Performance Work Statement (Attachment 1). Your price list must contain an effective date and an ending date as well as listed unit price, quantity, and cumulative total price. The Contracting Officer must approve the price list after determining the prices fair and reasonable and a copy will be furnished to the ordering activity and your firm. This list will annotate the approved not-to-exceed amounts that can be paid for the laundry services provided. Firms must be registered in the System for Award Management (SAM) to be eligible for a Task Order award.

(XI) Payments under this IDIQ will be processed via Wide Area Workflow (WAWF) or by

Government Purchase Card. It is the awarded contractor’s responsibility to ensure only calls from authorized individuals are accepted.

(XII) If an IDIQ is awarded to your firm, it will be prepared in accordance with provisions of the

FAR, DFARS and standard procedures contained therein will apply.

(XIII) Offerors are to include a completed copy of the provision at 52.212-3 Alt 1, Offeror

Representations and Certifications – Commercial Items with their offer. This can be completed electronically at https://sam.gov.

(XIV) The clause FAR 52.212-4, Contract Terms and Conditions – Commercial Items in its latest edition applies to this solicitation.

(XV) The clause FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Products and Commercial Services in its latest edition applies to this solicitation, to include the following selections:

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards FAR 52.204-14 Service Contract Reporting Requirements FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities FAR 52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations FAR 52.222-21 Prohibition of Segregated Facilities FAR 52.222-26 Equal Opportunity FAR 52.222-3 Convict Labor FAR 52.222-35 Equal Opportunity for Veterans FAR 52.222-36 Equal Opportunity for Workers with Disabilities FAR 52.222-37 Employment Reports on Veterans FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act FAR 52.222-41 Service Contract Labor Standards FAR 52.222-42 Statement of Equivalent Rates for Federal Hires FAR 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment FAR 52.222-50 Combating Trafficking in Persons FAR 52.222-54 Employment Eligibility Verification FAR 52.222-55 Minimum Wages Under Executive Order 13658 FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 FAR 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.232-33 Payment by Electronic Funds Transfer—System for Award Management FAR 52.232-39 Unenforceability of Unauthorized Obligations

FAR 52.233-3 Protest after Award FAR 52.233-4 Applicable Law for Breach of Contract Claim

(XVI) The following clauses in their latest editions apply to this acquisition:

FAR 52.203-6 Restrictions on Subcontractor Sales to the Government--Alternate I FAR 52.204-13 System for Award Management Maintenance FAR 52.204-26 Covered Telecommunications Equipment or Services—Representation FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts FAR 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors FAR 52.232-36 Payment by Third Party FAR 52.245-1 Government Property FAR 52.245-9 Use and Charges FAR 52.252-5 Authorized Deviations in Provisions

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS 252.204-7003 Control of Government Personnel Work Product DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements.

DFARS 252.225-7048 Export-Controlled Items DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions DFARS 252.232-7010 Levies on Contract Payments DFARS 252.244-7000 Subcontracts for Commercial Items DFARS 252.211-7007 Reporting of Government-Furnished Property DFARS 252.237-7016 Delivery Tickets—Alternate II DFARS 252.237-7018 Special Definitions of Government Property DFARS 252.243-7002 Requests for Equitable Adjustment

Provisions:

FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions FAR 52.204-7 System for Award Management FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-26 Covered Telecommunications Equipment or Services—Representation FAR 52.209-7 Information Regarding Responsibility Matters FAR 52.212-1 Instructions to Offerors- Commercial Products and Commercial Services

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services FAR 52.222-22 Previous Contracts and Compliance Reports FAR 52.222-25 Affirmative Action Compliance FAR 52.223-1 Biobased Product Certification FAR 52.223-4 Recovered Material Certification

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services— Representation DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation DFARS 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements.

DFARS 252.215-7008 Only One Offer

FAR Clause 52.216-19 Order Limitations (1995)

a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500.00 the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b)Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $249,000.00

(2) Any order for a combination of items in excess of $249,000.00 or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c)If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d)Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 30 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause) https://www.acquisition.gov/far/52.216-21#FAR_52_216_21

FAR 52.216-22 Indefinite Quantity (1995)

(a)This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b)Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c)Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d)Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 31 March 2025.

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed three (3) years and 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days of contract expiration

(End of Clause)

Addendum to FAR 52.212-1 (b). Submission of Offerors. The paragraphs are tailored as follows:

a. General Instructions. This is a best value acquisition conducted in accordance with Federal

Acquisition Regulation (FAR) Part 12 and executed pursuant to FAR Subpart 13.5. This section provides general guidance for preparing quotes, as well as specific instructions on the format and content of the quote. Throughout this solicitation, the term “Offeror” includes subcontractors, teammates and/or joint venture partners. The Offeror’s quote must include all data and information requested and must be submitted in accordance with (IAW) these instructions. The Offeror shall be compliant with the requirements as stated in the solicitation. A quote that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. Compliance with the instructions and solicitation is mandatory.

Failure to comply may result in an unfavorable quote evaluation and render the quote ineligible for award.

b. The Government intends to evaluate quotes and award a firm-fixed-price Indefinite Quantity- Indefinite Quantity (IDIQ) resulting from this solicitation to the responsible Offeror whose Quote conforms to the solicitation and is the most advantageous (Best Value) to the Government, price and other factors considered.

Regarding FAR 52.212-2, the Government will award a single IDIQ resulting from this solicitation to the responsible Offeror whose offer, conforming to the solicitation, will be the most advantageous to the Government, price and other factors considered. In order to be eligible for award, an Offeror must receive a rating of ACCEPTABLE under the Technical factor, and a rating of no less than SATISFACTORY CONFIDENCE under the Past Performance factor. The Price factor price quote must also be found to be reasonable.

The Government intends to evaluate quotes and award a single IDIQ. The Government reserves the right to award without discussions. If discussion are held, the Government will conduct discussions based on initial quotes received. Offerors will be encouraged to submit their best quote with their initial quote submittal.

c. Information Regarding Submission Requirements. Documents submitted in response to this solicitation must comply with requirements of the solicitation and Performance Work Statement (PWS). To be considered, the complete quote must be received not later than 2:00PM CT on 13 March 2023, via email at meagan.e.askew.civ@health.mil and caitlin.e.angstadt.civ@health.mil . All quotes delivered in response to this solicitation shall reflect the following information in the Subject Line of the email: Solicitation Number HT9408-23-Q-0007. Late quotes will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” All quotes must be in English. Fax quotes will not be considered. All questions must be submitted in writing no later than 8 March 2023, at noon CST via email meagan.e.askew.civ@health.mil and caitlin.e.angstadt.civ@health.mil. Questions submitted after this date will not be considered.

mailto:meagan.e.askew.civ@health.mil mailto:caitlin.e.angstadt.civ@health.mil mailto:meagan.e.askew.civ@health.mil mailto:danielle.m.zulfer.civ@health.mil mailto:danielle.m.zulfer.civ@health.mil

d. Quote Preparation and Format Instructions. This section provides general guidance for preparing quotes in regard to the format and content of the quote. Each volume shall be accurate, complete, and concise in itself. To assure timely and equitable evaluation of quotes, Offerors must follow the instructions contained herein; all the requirements specified in this solicitation are mandatory. Offerors are representing that your firm will perform all the requirements specified in the solicitation by submitting your quote. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors or sub factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

e. Page Limitations. Page limitations shall be treated as maximums. Total page count will be based on the printed quote submission. If page limitations are exceeded, excess pages will not be read nor considered in the evaluation of the quote. A page is defined as each face of an

8.5 x 11-inch sheet of paper containing information. All information except for document numbers, page number, etc., shall be provided in an image area with no less than one inch in margin. The background color of each page of the quote submission shall be white or ivory only. The maximum number of pages for each volume is listed below. Price information shall be limited to Volume IV. Excess pages will not be evaluated, but will be retained in the file.

See table below for specific number of copies required and pages for each of the Volumes.

TITLE NUMBER OF COPIES MAXIMUM NUMBER OF PAGES

Volume I. Administrative 1 Original Limited to no more than 5 pages total.

Volume II. Technical Capability 1 Original Limited to no more than 8 pages total.

Volume III. Past Performance 1 Original Limited to no more than 10 pages total.

Volume IV. Price 1 Original Limited to no more than 5 pages total.

f. Pages Counted. Each page shall be counted except for the following: (a) Cover pages (b)

Table of Contents (c) List of Figures (d) Glossaries (e) Tabs (f) Dividers (g) Blank pages

g. Text. Text type should be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing. Illustrations and tables shall be no smaller than Times New Romans or Arial 10 point. Text lines will be, at a minimum, single-spaced.

h. Tables, Charts, Graphs, and Figures. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For graphics, exhibits and figures, text shall be no smaller than Times New Roman or Arial 11-point font. Text within tables shall be no smaller than Times New Roman or Arial 11-point font.

i. Binding and Labeling. Each volume (Administrative, Pricing, Technical, Past Performance) of the quote will be a separate file. Each volume shall be written on a stand-alone basis so that its contents may be evaluated on a stand-alone basis. Cross Referencing between volumes is not permitted. Information required for quote evaluation which is not found in its designated volume will be assumed to have been omitted from the quote. Cross-referencing within a quote volume is permitted. Elaborate format is neither necessary nor desirable. The cover page of each volume will clearly identify the Offeror's name, volume number, Request for Quote (RFQ) number "HT9408-23-Q-0007", RFQ title "Laundry and Linen DHA Southern Market ". Revisions in response to evaluation notices (if any), shall utilize lines in the margin designating the change and the change highlighted.

j. Electronic Copies. Only electronic copies of the quote are being requested with this solicitation. The electronic copy shall be submitted via email in a Microsoft Operating System and as a minimum saved using Microsoft Office 2007® format. Replacement files may be required in response to Evaluation Notices (ENs). Offerors are advised to perform a computer virus check prior to submission. The Government will perform computer virus checks on all submitted files and any file found to be infected will eliminate the Offeror from competition.

k. Quote Clarity. The quote shall be clear, concise, and shall include sufficient detail for effective evaluation of the Offeror’s capabilities and for substantiating the validity of stated claims. The Offeror’s quote shall not simply rephrase, reiterate, or restate the Government’s own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the requirements. The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities and experience, and will base the evaluation on the information presented in the Offeror’s quote.

l. Specific Quote Instructions. To assure timely and equitable evaluation of the quote, the

Offeror must follow the instructions contained herein. The quote must be complete, stand-alone, and respond directly to the requirements of this solicitation. The quote shall be prepared in four (4) separate volumes as follows:

Volume I: Administrative Volume II: Technical Capability Volume III: Past Performance Volume IV: Pricing

Volume I- Administrative

a. A summary or title page identifying the Offeror, the full address, phone, UEI number, CAGE code, point(s) of contact (POC(s)) of the Offeror, and the solicitation number. Quoter’s are responsible for updating any changes to their quote POC information throughout the procurement. Quoter’s shall include a statement the Quoter agrees to hold the offered prices firm for 90 days from Government’s receipt of quote.

b. Representations and Certifications. Quoter’s shall be registered in SAM with the applicable NAICS code and shall not have any Active Exclusions listed within SAM. If the Quoter is currently registered in SAM with completed representations and certifications, an affirmation on the title page (or separate page) these representations and certificates are current, complete, and accurate as of the date proposals are due shall suffice. Otherwise, the Quoter shall complete and include with its proposal one (1) copy of the following provisions located within the solicitation: FAR Provision 52.212-3, Offeror Representations and Certifications, Alternate I; FAR Provision 52.209-7, Information Regarding Responsibility Matters; plus any other provisions herein. (Page limit: 1 page if registered in SAM; unlimited pages if including provisions.)

c. Financial Disclosure Release Statement. Provide a release statement authorizing the

Government to request information from current financial institutions or lenders must be submitted on official letterhead. In addition to this authorization, the Offeror should include the financial institution or lender’s address, and a point of contact including email and phone number to be contacted with the authorization.

d. By submitting a quote, the Offeror accedes to the contract terms and conditions as written in the solicitation with attachments. In the event that any amendments to the solicitation are issued, a statement acknowledging each amendment should be included in the Administrative Volume. Complete all contract clause fill-ins, if applicable. The Offeror must provide a statement in their Administrative Proposal that they are able to provide Laundry and Linen services to all locations listed within the PWS.

Volume II- Technical Capability

a. The technical proposal, Volume II, shall address the following. Quoter’s shall address and be able to meet all requirements and specifications outlined in the solicitation to be considered.

Statements quoter’s understands, can or will comply with all specifications, or statements paraphrasing the specifications of parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques will be used” will be considered unacceptable.

Insufficient explanations may result in your offer receiving an UNACCEPTABLE rating and will no longer be evaluated.

b. The technical quotation shall be addressed in sufficient written detail for the Government to determine if the offeror understands the aspects of the Government’s requirement and the quoter can fully meet all requirements. Offerors shall demonstrate the ability to meet the requirements of the solicitation via the submission of a written capability statement with their quote. The capability statement at a minimum shall detail how the quoter intends to comply with the requirements of the contract and the performance work statement, to include (1) meeting the turnaround times and indicate where the actual laundering shall take place, (2) the actual sorting, laundering, folding, and finishing processes, (3) the packaging and transportation and packaging of laundry between the delivery locations and the offeror's place of performance, (4) compliance with The Joint Commission (TJC) standards, the Center for Disease Control and Prevention's Guidelines for Environmental Infection Control in Health-Care Facilities, Occupational Safety and Health Administration standards, Healthcare Laundry Accreditation Council (HLAC), Textile Rental Services Association (TRSA) and any other applicable Federal, State and local regulations and guidelines.

Volume III- Past Performance

a. The Offeror shall submit no more than three (3) past performance references as part of the past performance submittal. A past performance reference shall consist of a Task Order or stand-alone contract for a Government or commercial client. All past performance references submitted by the Offeror shall be submitted in the past performance volume and must contain contract numbers, descriptions of work, periods of performance, and POC emails/phone numbers.

b. A Past Performance Questionnaire (PPQ) may be submitted (not required) for each past performance reference identified in the past performance volume.

c. The Offeror will send blank PPQs to Government agencies and private sector companies requesting past performance information on applicable projects. PPQs may be submitted by the Offeror as part of the Offeror’s past performance submittal. If the PPQ is received from the Offeror, the PPQ must contain an electronic signature from the PPQ POC.

d. The Government reserves the right to use both the information provided in the Offeror’s Past

Performance submittals and information obtained from other sources available to the Government, to include, but not limited to, Contractor Performance Assessment Reporting System (CPARS), Electronic Subcontract Reporting System (eSRS), or other databases;

interviews with Program Managers, Contracting Officers, and commercial sources and/or non- Government sources, such as any commercial business or customers referenced by the Offeror in any of the past performance information disclosed.

NOTE: It is the responsibility of the Offeror to track and ensure the completion/submission of the PPQs and Project Summaries by the quote due date.

The Government will not accept incomplete or late PPQs.

Volume IV-Pricing

a. The Offeror shall submit proposed pricing for all contract line-item numbers identified in the solicitation on the Excel spreadsheet provided as Attachment 2. The Pricing Worksheet shall be submitted in Microsoft Excel format with all formulas intact. Offerors shall ensure the formulas and totals accurately reflect the pricing data proposed. Provide total pricing for the entire three-year ordering period. Cost and Pricing Data is not required under competitive and commercial acquisitions; however, if only one proposal is received - Other than Certified Cost or Pricing data may be required.

b. Alternative Price Proposal: The offeror may submit an alternative price proposal other than what the government provided in Attachment 2 of this solicitation. The Alternative Price Proposal must be justified how it be more advantageous to the government.

c. For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies found on the face of the price schedule as submitted by the Offeror.

• Obviously misplaced decimal points will be corrected.

• Discrepancy between unit price and extended price, the unit price will govern.

• Apparent errors in extension of unit prices will be corrected.

• Apparent errors in extended prices per CLIN will be corrected

Addendum to 52.212-1(c) Period for Acceptance of Offers. The paragraph is tailored as follows:

“The Offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.”

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52-212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(g), Contract Award. The following sentence is added: “If the Contracting Officer determines discussion are to be conducted, a competitive range will be established.”

Addendum to 52.212-1(h), Multiple Awards is deleted in its entirety.

(End of Addenda)

Addendum 52.212-2, Evaluation Commercial Product. The paragraph has been tailored as followed:

Basis of Award: The IDIQ award shall be made on a “Past Performance Price Tradeoff” basis to the Offeror that provides the best value to the Government. Award will be made to the Offeror that submits an offer that is deemed most advantageous to the Government whose Compensation Plan has been determined to be “Acceptable” and trading off Past Performance against Price. Past Performance is significantly more important than Price. The IDIQ will be awarded to the Offeror whose proposal, based upon the evaluation criteria, represents the best value to the Government. This may result in an award to other than the lowest-priced offer if the Government determines that the better Factor 2 rating of a higher-priced offer outweighs the price difference between that Offeror and a lower-priced Offeror. However, depending on the price difference, a lower-priced offer may still represent the best value to the Government. The selection process is subjective by nature and professional judgment is implicit throughout the tradeoff process.

EVALUATION CRITERIA

The following evaluation factors will be used to evaluate each proposal.

Factor 1 – Technical Capability Factor 2 – Past Performance Factor 3 – Price

Factor 1- Technical Capability:

a. The Government’s technical evaluation team shall evaluate the technical proposals on an acceptable or unacceptable basis, assigning one of the ratings described below. Only those proposals determined to be technically acceptable, either initially or as a result of correspondence, will be considered for award. If award is made without discussions, quote revisions will not be permitted

TABLE 1 - TECHNICAL RATINGS

Rating Description

Acceptable Proposal indicates an adequate approach and understanding of the requirement.

Unacceptable Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is

Factor 2 – Past Performance Evaluation:

a. The Government will place all offers that received at least “Acceptable” rating in Factor

1 in sequential order, from lowest total price to highest total price (base and all options), for the purposes of evaluating Factor 2. The three (3) lowest-priced offers will be evaluated as described below. If there are fewer than three (3) offers remaining in contention after the conclusion of Factor 1 evaluation, then all proposals that remain in contention will be evaluated under Factor 2.

b. If none of the three (3) lowest priced Offerors are judged to have a “Substantial

Confidence” performance assessment rating, the next lowest priced Offeror that received an “Acceptable” rating on their Factor 1 will be evaluated and the process will continue (in order by price) until an Offeror is determined to have a “Substantial Confidence” performance assessment rating, or until all Offerors with an “Acceptable” rating on their compensation plan are evaluated. Then, the Government will perform an integrated assessment of the Offerors to determine the best value to the Government.

c. This factor is assessed with an overall Performance Confidence Assessment (PCA) rating (Table 2) which is based on an integrated assessment of the Offerors recent and relevant past performance. The resulting performance confidence assessment rating is determined at the factor level and represents an overall evaluation of contractor performance. In the case of Offerors for which there is no information on past contract performance or where past contract performance information is not available, the offeror’s past performance is unknown and assigned a performance confidence rating of “neutral.”

d. For Factor 2, Offerors must be receive a rating of “Substantial Confidence” or

“Satisfactory Confidence,” or a Neutral rating, in order to be eligible for award. A “Substantial” or “Satisfactory” rating will be considered more advantageous to the Government than a "Neutral Confidence" rating.

Recency Assessment: An assessment of the past performance information contained in the Offeror’s submittals will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed within the past two (2) years from the date of issuance of this solicitation.

Relevancy Ratings: The Government will use the following relevancy definitions/ratings in Table 1 when assessing relevant past performance:

Table 1. Relevancy Definitions/Ratings.

Adjectival Rating

Description

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The Government will use the following definitions/ratings in Table 2 when making an overall Performance Confidence Assessment (PCA).

Table 2. Performance Confidence Assessment (PCA) Ratings.

Factor 3- Price

a. The IDIQ will be a firm-fixed-price arrangement. The Government will evaluate price reasonableness for the fixed priced effort. The solicitation requires firm-fixed-priced contract line items. A price reasonableness approach will be utilized by the Government to determine that the proposed prices offered are fair and reasonable and that unbalanced pricing between CLINs is not occurring. In evaluating price reasonableness, other than cost and pricing data, shall be utilized. Indications of unbalanced pricing will be reflected in the evaluation.

(End of Addenda)

Adjectival Rating

Description

Substantial Confidence

Based on the Offeror’s recent/relevant performance record, the Government has high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonable assigned.

The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence

Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

Solicitation Attachments:

1 – Performance Work Statement with Technical Exhibits, dated 23 February 2023 2 – Price Sheet 3 – Past Performance Questionnaire 4 – DBIS Card Application