HT940624Q0089.docx

HT940624Q0089

Section SF 1449 - CONTINUATION SHEET

VENDOR/CUSTOMER/PAYMENT

CAGE: _____________________

UEI: _____________________

Vendor POC: _____________________

Vendor Phone: ____________________

Vendor E-mail: ____________________

Notes to Vendor:

-At a minimum, the SF1449 must be completed to be considered for this opportunity. Please respond to blocks 17a and 30a-c on page 1 and the vendor information on page 3, as well as provide your price(s) on the Contract Line Item Number(s) (CLINs). Cursive font signatures will not be accepted.

-Offeror will provide all license agreements, End User License Agreements (EULA), Terms of Service (TOS), Federal Payment Plans, Extended Payment Plans, and other similar instruments or agreements, required to be signed, or agreed to, by the Government that the offeror or any of its suppliers or subcontractors (at any level) require. The Government may review to ensure terms and conditions are consistent with Federal law and otherwise satisfy the Government’s needs. Among terms and conditions that are not acceptable, which makes an offer ineligible for award, include: those such as Government indemnification of any party; choice of law or forum for disputes; mandatory arbitration; any language that would or might require the Government to renew or extend performance or usage of any item, product, or service; or any other feature that unduly puts a burden or restriction on the Government.

-Vendor to reference request for quotes number (RFQ#) HT940624Q0089 on all inquiries.

-All proposals should be inclusive of all costs (e.g. Shipping and Handling). Shipping should be included in the quote total, but NOT separately priced; shipping costs are always considered in the evaluation process. Only NEW product offers will be accepted.

-Award will be made on the basis of the lowest evaluated price and the capability to meet the requirement detailed in the Performance Work Statement.

PROMPT PAYMENT

For Prompt Payment Act purposes, this contract is subject to the 7-calendar day constructive acceptance period.

Billing / Payment in arrears, Monthly

For all questions, POC:

Cynthia.e.scharnowske.civ@health.mil

Microtomes Maintenance FY25

FFP

Microtomes Maintenance Contractor will provide a service agreement on 8 microtomes at Naval Medical Center Portsmouth. Services shall be provided in accordance with the Performance Work Statement. Microtome serial numbers: 2173; 2174; 2175; 2176; 2177; 3718; 3719; 3720.

ECN: 076695; 076696; 076697; 076698; 076699; 106008; 106009; 106010.

FOB: Destination

PURCHASE REQUEST NUMBER: 0012181024

J065

NET AMT

FFP

Microtomes Maintenance Contractor will provide a service agreement on 8 microtomes at Naval Medical Center Portsmouth. Services shall be provided in accordance with the Performance Work Statement. Microtome serial numbers: 2173; 2174; 2175; 2176; 2177; 3718; 3719; 3720.

NET AMT

FFP

Microtomes Maintenance Contractor will provide a service agreement on 8 microtomes at Naval Medical Center Portsmouth. Services shall be provided in accordance with the Performance Work Statement. Microtome serial numbers: 2173; 2174; 2175; 2176; 2177; 3718; 3719; 3720.

NET AMT

FFP

Microtomes Maintenance Contractor will provide a service agreement on 8 microtomes at Naval Medical Center Portsmouth. Services shall be provided in accordance with the Performance Work Statement. Microtome serial numbers: 2173; 2174; 2175; 2176; 2177; 3718; 3719; 3720.

NET AMT

FFP

Microtomes Maintenance Contractor will provide a service agreement on 8 microtomes at Naval Medical Center Portsmouth. Services shall be provided in accordance with the Performance Work Statement. Microtome serial numbers: 2173; 2174; 2175; 2176; 2177; 3718; 3719; 3720.

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

31-JAN-2026

JULIUS DICKERSON

ATTN SUPPLY OFFICER BLDG 250

54 LEWIS MINOR STREET

PORTSMOUTH VA 23708-2297

757-953-5336

HT0242

31-JAN-2027

HT0242

31-JAN-2028

HT0242

31-JAN-2029

HT0242

31-JAN-2030

HT0242

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 3 months.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 7 months provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 5 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses http://acquisition.gov/far DFARS Clauses http://www.acq.osd.mil/dpap/dars/dfars/index.htm

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

________INVOICE TYPE: Receiving Report (Combo) _______________________________

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

____________Invoice_2 in 1 Service _____________________________________

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

amanda.m.aitchison.civ@health.mil; kimberly.t.outlaw.civ@health.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

PERFORMANCE WORK STATEMENT

Department of Defense Defense Health Agency Performance Work Statement

Maintenance Services for Biomed Department

20240828

Naval Medical Readiness and Training Command, Portsmouth

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide maintenance and repair services to all Microtomes listed in this PWS in section 2.1 and its subcomponents.

1.1.1 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide full maintenance and repair support for the items listed in Section 2.1.1 and all support items / components as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.1.2 Background: The Histology Lab department of Naval Medical Readiness Training Command Portsmouth in Portsmouth, VA has a requirement for a service and mainitenance plan for Microtome Units and their components. This equipment was purchased 06 August 2007.

1.1.3 Scope: Uninterrupted operation of the Microtome units are vital to support of the Navy mission. An annual service contract is required to support the installed equipment located within the Histology Lab Department . The service contract would include access to technicians via phone, text, or email, technical phone support during procedures, on-site preventative maintenance once every 12 months, and as needed on-site emergency service and repair for malfunctioning equipment. Service will include full coverage on parts/travel/labor charges, full coverage on replacement consoles/parts, hardware and all software updates, shipping to ensure parts are available to on-site technicians during service and maintenance, and a 24 hr response time for preventative maintenance.

1.1.4 Period of Performance (PoP):

BASE Year (02/01/2025 TO 01/31/2026)

Option Year 1 (02/01/2026 TO 01/31/2027)

Option Year 2 (02/01/2027 TO 01/31/2028)

Option Year 3 (02/01/2028 TO 01/31/2029)

Option Year 4 (02/01/2029 TO 01/31/2030)

1.2 Administrative specifications

1.2.1 Place of performance: The work shall be performed at the Histology Lab department at Naval Medical Readiness and Training Command Portmouth (NMRTC-P) located at 620 John Paul Jones Cir, Portsmouth, VA 23708.

1.2.2 Recognized Federal holidays:

Independence Day

1.2.3 Hours of operation: The contractor is responsible for conducting business Monday thru Friday, between 8:00 A.M. to 4:00 P.M except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.3 Contractor Identification

1.3.1 Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the Governemnt understands that the person is contractor support personnel.

2.0 SPECIFIC TASKS

2.1 Preventive Maintenance Services: This contract shall provide annual preventative maintenance services in accordance with the Original Equipment Manufacturers (OEM) recommendations. Normal working hour coverage (8:00 A.M. to 4:00 P.M. Monday through Friday excluding Federal holidays); routine preventive maintenance services to Department of Defense owned equipment. All maintenance provisions shall apply to firmware, and software updates, as applicable, unless otherwise stated. Additionally, contractor must have ready access to parts inventory of OEM replacement parts required for preventive maintenance.

2.1.1 The contractor shall make a best effort to schedule and complete annual preventive maintenance services once a year by the 15th of Febuary, but no later than the last day of the month for all equipment listed below and their subcomponents.

2.1.2 During each scheduled preventive maintenance visit performed during the Base and each Option Year, the Contractor shall replace all worn or defective parts as required to complete the preventive maintenance with Original Equipment Manufacturer (OEM) parts.

2.1.3 All test equipment used in the performance of this contract must be calibrated (if required / as required by manufacturer of test equipment) and shall be in compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Original Equipment Manufacturer (OEM) and Federal Drug Administration (FDA) standards

2.1.4 The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide calibration support for the items listed and all support items / components as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

2.1.5 The Contractor shall be qualified / authorized by the OEM (IE: Certified Agent of the OEM) in the repair of all equipment listed within this contract. Certification of the OEM must be current (within 2 years) at all times prior to contract award and throughout contract period. Contractor and its employees shall maintain qualifications throughout entire contract period. In the event that a sub-contractor is used for this requirement, the sub-contractor must be a Certified Agent of the OEM. Qualification includes but not limited to the certification of all repair persons and repair facilities by the OEM as being trained / qualified to perform required repairs. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance. Additionally contractor must have ready access to parts inventory of OEM replacement parts.

2.2 Corrective Maintenance

2.2.1 Government request for corrective maintenance will be placed by BME, to the Contractor’s POC. Corrective Maintenance shall be completed during the hours specified in the contract.

2.2.2 The Contractor shall assign a unique Log/Reference Number to each Government request for Corrective Maintenance.

2.2.3 Contractor’s response to requests for service may include telephone consultation with the equipment user/operator and a Contractor FSE. Telephone consultation shall: 1) provide instruction in determining operator error; 2) determine the most likely cause of the problem; 3) determine if resolution of the problem requires the dispatch of a FSE; and 4) identify replacement parts likely to be required in order to return the equipment to 100% operational condition as specified by the OEM

2.2.4 Contractor’s pricing shall be inclusive of all cost including parts, labor, travel, and shipping.

2.2.5 The Contractor shall have his/her own service manuals, specifications, schematic diagrams, and parts lists to assist in the evaluation/repair of all equipment included in this contract.

2.2.6 This contract shall provide all corrective maintenance services in accordance with the Original Equipment Manufacturers (OEM) recommendations. Normal working hour coverage (8:00 A.M. to 4:00 P.M. Monday through Friday excluding Federal holidays); routine preventive maintenance services to Department of Defense owned equipment. All maintenance provisions shall apply to firmware, and software updates, as applicable, unless otherwise stated. Additionally, contractor must have ready access to parts inventory of OEM replacement parts required for preventive maintenance.

2.2.7 The contractor shall respond within 24 hours of being notified and complete all corrective maintenance services as soon as possible for all equipment listed below and their subcomponents.

3.0 Qualifications/Considerations

3.1 Special Qualifications/Considerations: The contractor is responsible for ensuring all employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract.

3.1.2 The Contractor shall provide trained, experienced, English speaking personnel, labor, tools, diagnostic equipment, software, test phantoms, material, supplies, transportation, parts and equipment necessary to perform Preventive Maintenance (PM), Calibration (CAL), Safety testing (ST) and corrective maintenance.

3.1.3 The contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. The vendor shall be required to provide documentation from the manufacturer stating the vendor is an authorized service provider on the required equipment/system. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

3.1.4 The Contractor shall provide telephonic communications with the Government to discuss technical matters relating to the performance of this contract. A systems operator will be made available to answer technical questions regarding system operations and applications.

3.1.5 Software and/or hardware must be an approved product by the Defense Health Agency (DHA), and authorized to be used on the DHA network.

3.1.6 The contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

3.1.7 Contractor Report Requirements.

During normal duty hours, Contracted Field Service Engineer (FSE) personnel shall check-in with the Biomedical Engineering Division upon arrival at the Government site and again prior to departure. (Biomedical Engineering located in Build-250 1st floor; 757-953-5336). The Contractor FSEs shall personally notify Biomedical Engineering (BME) of problems that result in the equipment being left disabled upon their departure. After normal duty hours, Contractor FSE’s shall notify the Officer of the Day Desk (Bldg 2, 2nd Floor) and the systems operator designated by BME.

3.1.8 The Contractor shall provide to BME a full service report within two (2) days after completion of all service performed. Additionally contractor will be required to affix a tag on equipment upon the completion of a calibration. Tag may either be a “sticker” or “hanging tag”. As a minimum the tag shall contain: the name of the contractor, technician performing inspection and date of inspection legibly printed.

3.1.9 The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

3.2.0 Contractor Responsibility.

The Contractor shall be responsible for the repair/replacement of damaged Government owned equipment and property due to the negligence of the Contractor or his representatives. All such replacement or repair shall be at the Contractor’s expense and shall be inspected to the satisfaction of the Contracting Officer or appointed representative.

4.0 Points of Contact

4.1 Points of Contact: The points of contact for BME are:

Mr. Benjamin Lee benjamin.c.lee8.civ@health.mil 757-953-5336 HMC Malcolm Roberts malcolm.j.roberts4.mil@health.mil 757-953-5336 LS2 Julius Dickerson julius.m.dickerson.mil@health.mil 757-953-5336 image3.png image4.emf image1.wmf image2.wmf