Amendment HT940624Q0009-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The reason for this amendment to provide responses to questions collect during the solicitation phase.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Dec-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X HT940624Q0009

X 9B. DATED (SEE ITEM 11)

21-Nov-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Dec-2023

CODE

DHA CONTRACTING OFFICE TIDEWATER HT9406

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042

HT9406 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HT940624Q0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

Q&A

Questions and Answers

1. Is there currently an Incumbent?

There is no incumbent contractor.

2. When does the current contract end?

There is no current contract fulfilling this request.

3. Are any Bridge Contracts in place that extend the current contract?

No.

4. What state is this contract in?

At the Naval Health Clinic Charleston, in South Carolina.

5. Will the agency consider extending the offer due date for a questions period and review of answers?

No, the due date in the solicitation will remain as initially stated.

6. Can you please provide the FAR that this award will be based on?

See FAR Part 13, Simplified Acquisition Procedures.

7. Are we to provide NAID and Insurance Certificate with the proposal or only upon award?

Please submit this information with your proposal.

8. This section states “the contractor to be insured by an insurer recognized by NAID”. Can you please clarify this as we are not aware of a process where NAID recognizes insurers. Will a AAA certification meet this requirement?

The contractor should be certified by NAID AAA during the entirety of the contract and must meet all of their requirements to maintain certification. Please refer to NAID AAA website for more information regarding their processes.

9. On the SF1449, page 13 it states to complete “Schedule B” but I am not showing a Schedule B form. Can you please confirm if this is in fact needed and if so where can this be located?

Schedule B is in reference to Blocks 19-24 of the SF1449. Offerors should also complete pricing in the Contract Line Item Number (CLIN) structure of the solicitation, including figures for unit price and total price on each CLIN. Unit Price = monthly rate for 22 total bins. Total Price = Unit Price x 12 months.

10. Should pages 7 thru 9 of this form be completed as well?

Yes, offerors should provide pricing figures in the Contract Line Item Numbers.

11. Is there anything specific you would like in the proposal in terms of past performance and technical capabilities?

Please refer to the instructions provided in the solicitation at FAR 52.212-2.

12. I would like to confirm the estimated start date is April 2024.

Correct. The estimated start date is 01 APRIL 2024.

13. How many bins is the contract asking for?

22 bins in total. Please refer to the Performance Work Statement, Section 1.1.2, for this information.

14. How many of the 22 containers are in each building/room?

Please refer to the Performance Work Statement, Section 2.1.6, for this information.

15. Is off-site shredding an option or does all shredding need to take place onsite?

No, all shredding must take place onsite.

16. Will we need to come in and do the shredding, or is the request for us to leave 22 bins at the site and come in and pick up what has been shredded each month?

Contractor will be required to leave bins then shred bins onsite. The contractor will be required to come in and collect all bins and take them to loading dock for shredding. After shredding, the contractor must return all bins to their designated areas.

17. Is there a loading dock or area the truck needs to park to perform the services at all locations?

Yes, there is a loading dock at the Naval Health Clinic Charleston and place to park at the Dental Clinic.

18. Will badging be required? If so, are you using USAccess, e-Quip, or another system for badging?

Badging will be required. Our command will verify contractor personnel with proper security procedures.

We can give contractor personnel a badge for one year. Equip is used to verify eligibility.

a. If needed, badging can take from 14 to 30+ days to process. Will you allow our employees to work during the processing period or will you provide an escort?

Contractor can start after approved. The employee will have to complete a two-page application that our Facilities Manager will provide. The process takes 3-4 days after the complete application is received and it will be good for one year.

b. Will the agency supply the specific training site required?

Maps of locations where bins are required and a walk around (if necessary) will be provided to awardee.

19. The frequency states monthly service, shredding routes are typically done on an every 4 week schedule to accommodate the months that have 5 weeks. Will every 4 weeks be allowed with only 12 months of billing annually?

The billing must be submitted electronically via WAWF every month every four weeks, or every five weeks for the Months of March, June, September, and December.

20. Does the agency foresee a need for any non-paper media destruction?

21. Will the agency foresee any additional services that are not a part of the set schedule?

22. Is this replacement of a damaged bin at no charge even if it was damaged by the agency personnel?

23. Will the POC escort the contractor throughout the facility during the collection process? What is the average wait time for POC upon arrival?

No, the contractor will receive a badge to gain access.

24. Is there a single POC? If so, who would we contact in the event of an absence?

The COR or ACOR.

25. One section states “return the empty bin to original location”, we bring an additional bin and service utilizing a round robin technique by replacing a full bin with an empty bin. Is this ok?

This is ok.

26. Will the agency allow for the waste removal report to be electronic and emailed to the POC upon completion of service?

Yes, it should also be submitted to WAWF as part of billing.

27. Is there a walk thru?

The awardee will be provided maps to show locations where bins are required. If necessary, a walk through will be performed.

(End of Summary of Changes)