HT940623Q0111.docx

HT940623Q0111

Section SF 1449 - CONTINUATION SHEET

SOLICITATION INFORMATION

CAGE: _____________________

UEI: _____________________

Vendor POC: _____________________

Vendor Phone: ____________________

Vendor E-mail: ____________________

Notes to Vendor:

-At a minimum, the SF1449 must be completed to be considered for this opportunity. Please respond to blocks 17a and 30a-c on page 1 and the vendor information on page 3, as well as provide your price(s) on the Contract Line Item Number(s) (CLINs). Cursive font signatures will not be accepted.

- The contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. The vendor shall be required to provide documentation from the manufacturer stating the vendor is an authorized service provider on the required equipment/system. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

- Offeror will provide all license agreements, End User License Agreements (EULA), Terms of Service (TOS), Federal Payment Plans, Extended Payment Plans, and other similar instruments or agreements, required to be signed, or agreed to, by the Government that the offeror or any of its suppliers or subcontractors (at any level) require. The Government may review to ensure terms and conditions are consistent with Federal law and otherwise satisfy the Government’s needs. Among terms and conditions that are not acceptable, which makes an offer ineligible for award, include: those such as Government indemnification of any party; choice of law or forum for disputes; mandatory arbitration; any language that would or might require the Government to renew or extend performance or usage of any item, product, or service; or any other feature that unduly puts a burden or restriction on the Government.

-Vendor to reference request for quotes number (RFQ#) HT940623Q0111 on all inquiries.

- All proposals should be inclusive of all costs (e.g. Shipping and Handling). Shipping should be included in the quote total, but NOT separately priced; shipping costs are always considered in the evaluation process. Only NEW product offers will be accepted.

- Award will be made on the basis of the lowest evaluated price and the capability to meet the requirement detailed in the Performance Work Statement.

PROMPT PAYMENT

For Prompt Payment Act purposes, this contract is subject to the 7 calendar day constructive acceptance period.

Billing / Payment in arrears

For all questions, POC:

Carol E. Uebelacker Contracting Officer/Contract Specialist Defense Health Agency Contracting Activity (DHACA) carol.e.uebelacker.civ@health.mil

PACHYMETER SERVICE - BASE YEAR

FFP

Contract shall provide a service agreement on the Oculus Pachymeter for the Naval Medical Center Portsmouth. Services shall be provided in accordance with the Performance Work Statement.

Period of Performance: October 1, 2023 - September 30, 2024

PURCHASE REQUEST NUMBER: 0011916366

NET AMT

0001AA

Oculus Pachymeter

Location: Ophthalmology Model: 70900 Serial #: 7090065046120

ECN: 128138

FOB: Destination J065

NET AMT

0001AB

Oculus Pachymeter

Location: Ophthalmology Model: 70920 Serial #: 7092096046140

ECN: 128139

NET AMT

0001AC

Oculus Pachymeter

Location: Ophthalmology Model: 70900 Serial #: 7090083046120

ECN: 137348

NET AMT

0001AD

Oculus Pachymeter

Location: Oceana Primary Care Model: 70925 Serial #: 32032101

ECN: 117854

NET AMT

0001AE

Oculus Pachymeter

Location: Sewells Point Primary Care Model: 70925 Serial #: 22032101

ECN: 117855

NET AMT

0001AF

Oculus Pachymeter

Location: Boone Primary Care Model: 70900 Serial #: 24517060

ECN: 079401

NET AMT

FFP

Contract shall provide a service agreement on the Oculus Pachymeter for the Naval Medical Center Portsmouth. Services shall be provided in accordance with the Performance Work Statement.

Period of Performance: October 1, 2024 - September 30, 2025

NET AMT

1001AA

FFP

Location: Ophthalmology Model: 70900 Serial #: 7090065046120

ECN: 128138

NET AMT

1001AB

FFP

Location: Ophthalmology Model: 70920 Serial #: 7092096046140

ECN: 128139

NET AMT

1001AC

FFP

Location: Ophthalmology Model: 70900 Serial #: 7090083046120

ECN: 137348

NET AMT

1001AD

FFP

Location: Oceana Primary Care Model: 70925 Serial #: 32032101

ECN: 117854

NET AMT

1001AE

FFP

Location: Sewells Point Primary Care Model: 70925 Serial #: 22032101

ECN: 117855

NET AMT

1001AF

FFP

Location: Boone Primary Care Model: 70900 Serial #: 24517060

ECN: 079401

NET AMT

FFP

Contract shall provide a service agreement on the Oculus Pachymeter for the Naval Medical Center Portsmouth. Services shall be provided in accordance with the Performance Work Statement.

Period of Performance: October 1, 2025 - September 30, 2026

NET AMT

2001AA

FFP

Location: Ophthalmology Model: 70900 Serial #: 7090065046120

ECN: 128138

NET AMT

2001AB

FFP

Location: Ophthalmology Model: 70920 Serial #: 7092096046140

ECN: 128139

NET AMT

2001AC

FFP

Location: Ophthalmology Model: 70900 Serial #: 7090083046120

ECN: 137348

NET AMT

2001AD

FFP

Location: Oceana Primary Care Model: 70925 Serial #: 32032101

ECN: 117854

NET AMT

2001AE

FFP

Location: Sewells Point Primary Care Model: 70925 Serial #: 22032101

ECN: 117855

NET AMT

2001AF

FFP

Location: Boone Primary Care Model: 70900 Serial #: 24517060

ECN: 079401

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

30-SEP-2024

NAV MED CNT PORTSMOUTH VA - MM

ATTN SUPPLY OFFICER BLDG 250

54 LEWIS MINOR STREET

PORTSMOUTH VA 23708-2297

HT0242

30-SEP-2024

HT0242

30-SEP-2024

HT0242

30-SEP-2024

HT0242

30-SEP-2024

HT0242

30-SEP-2024

HT0242

30-SEP-2025

NAV MED CNT PORTSMOUTH VA - MM

ATTN SUPPLY OFFICER BLDG 250

54 LEWIS MINOR STREET

PORTSMOUTH VA 23708-2297

HT0242

30-SEP-2025

HT0242

30-SEP-2025

HT0242

30-SEP-2025

HT0242

30-SEP-2025

HT0242

30-SEP-2025

HT0242

30-SEP-2026

NAV MED CNT PORTSMOUTH VA - MM

ATTN SUPPLY OFFICER BLDG 250

54 LEWIS MINOR STREET

PORTSMOUTH VA 23708-2297

HT0242

30-SEP-2026

HT0242

30-SEP-2026

HT0242

30-SEP-2026

HT0242

30-SEP-2026

HT0242

30-SEP-2026

HT0242

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 3 months.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 7 months provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 5 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 36 months.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses http://acquisition.gov/far DFARS Clauses http://www.acq.osd.mil/dpap/dars/dfars/index.htm

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

________INVOICE TYPE: Receiving Report (Combo) _______________________________

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

____________Invoice_2 in 1 Service _____________________________________

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact. Edward.r.gollon.civ@health.mil

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

usn.detrick.nmrlc-detftdmd.list.nmlc-wawf@health.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

PERFORMANCE WORK STATEMENT

Department of Defense Defense Health Agency Performance Work Statement

Maintenance Services for Biomed Department

Naval Medical Readiness and Training Command, Portsmouth

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide full maintenance services for the listed equipment to include any accessories. This contract shall provide for on-site corrective repairs and preventive maintenance from Monday through Friday, between 8:00 A.M. to 4:30 P.M. It shall include the system, system components, and their assembly parts. All maintenance provisions shall apply to hardware, firmware, and software, as appropriate, unless otherwise stated. Selected vendor must provide technical telephone assistance support. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1.1 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide calibration support for the items listed and all support items / components as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.1.2 Background: Naval Medical Center Portsmouth has been utilizing the Oculus Pachymeters and the current service contract is expiring on September 30, 2023. In order to continue to utilize the pachymeters, they must have regular preventative maintenance and service in order to keep them in safe working order.

1.1.3 Scope: Equipment listed in this contract will be certified to meet the original equipment manufacturers (OEM) specifications. Services include procedures to identify, prevent, and ensure non-recurrence of defective services.

1.1.4 Period of Performance (PoP):

1.2 Administrative specifications

1.2.1 Place of performance: The work shall be performed at Navy Medicine and Readiness Training Command, Portsmouth.

Independence Day

1.2.3 Hours of operation: The contractor is responsible for conducting business Monday thru Friday, between 8:00 A.M. to 4:30 P.M except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

2.0 SPECIFIC TASKS

2.1 Preventive Maintenance Services: The preventive maintenance visits shall be performed during the following months:

July and January

2.1.1 The Contractor shall schedule and complete preventive maintenance services prior to the 15th of the selected month.

2.1.2 During each scheduled preventive maintenance visit performed during the Base and each Option Year, the Contractor shall replace all worn or defective parts as required to complete the preventive maintenance.

2.1.3 All test equipment used in the performance of this contract must be calibrated (if required / as required by manufacturer of test equipment) and shall be in compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Original Equipment Manufacturer (OEM) and Federal Drug Administration (FDA) standards.

2.2 Corrective Maintenance

2.2.1 Government request for corrective maintenance will be placed by BME, to the Contractor’s POC. Corrective Maintenance shall be completed during the hours specified in the contract.

2.2.2 The Contractor shall assign a unique Log/Reference Number to each Government request for Corrective Maintenance.

2.2.3 Contractor’s response to requests for service may include telephone consultation with the equipment user/operator and a Contractor FSE. Telephone consultation shall: 1) provide instruction in determining operator error; 2) determine the most likely cause of the problem; 3) determine if resolution of the problem requires the dispatch of a FSE; and 4) identify replacement parts likely to be required in order to return the equipment to 100% operational condition as specified by the OEM.

2.2.4 Contractor’s pricing shall be inclusive of all cost including parts, labor, travel and shipping.

2.2.5 The Contractor shall have his/her own service manuals, specifications, schematic diagrams, and parts lists to assist in the evaluation/repair of all equipment included in this contract.

3.0 Qualifications/Considerations

3.1 Special Qualifications/Considerations: The contractor is responsible for ensuring all employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract. The Contractor shall be qualified / authorized by the OEM (IE: Certified Agent of the OEM) in the repair of all equipment listed within this contract. Certification of the OEM must be current (within 2 years) at all times prior to contract award and throughout contract period. Contractor and its employees shall maintain qualifications throughout entire contract period. In the event that a sub-contractor is used for this requirement, the sub-contractor must be a Certified Agent of the OEM. Qualification includes but not limited to the certification of all repair persons and repair facilities by the OEM as being trained / qualified to perform required repairs. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance. Additionally, contractor must have ready access to parts inventory of OEM replacement parts.

3.1.2 The Contractor shall provide trained, experienced, English-speaking personnel, labor, tools, diagnostic equipment, software, test phantoms, material, supplies, transportation, parts and equipment necessary to perform Preventive Maintenance (PM), Calibration (CAL), Safety testing (ST) and corrective maintenance.

3.1.3 The Contractor shall provide telephonic communications with the Government to discuss technical matters relating to the performance of this contract. A systems operator will be made available to answer technical questions regarding system operations and applications.

3.1.4 Software and/or hardware must be an approved product by the Defense Health Agency (DHA) and authorized to be used on the DHA network.

3.1.5 The contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. The vendor shall be required to provide documentation from the manufacturer stating the vendor is an authorized service provider on the required equipment and/or system. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

3.1.6 Contractor Report Requirements.

During normal duty hours, Contracted Field Service Engineer (FSE) personnel shall check-in with the Biomedical Engineering Division upon arrival at the Government site and again prior to departure. (Biomedical Engineering located in Build-250 1st floor; 757-953-5336). The Contractor FSEs shall personally notify Biomedical Engineering (BME) of problems that result in the equipment being left disabled upon their departure. After normal duty hours, Contractor FSE’s shall notify the Officer of the Day Desk (Bldg. 2, 2nd Floor) and the systems operator designated by BME.

3.1.7 The Contractor shall provide to BME a full-service report within two (2) days after completion of all service performed. Additionally, contractor will be required to affix a tag on equipment upon the completion of a calibration. Tag may either be a “sticker” or “hanging tag”. As a minimum the tag shall contain: the name of the contractor, technician performing inspection and date of inspection legibly printed.

3.1.8 Contractor Responsibility.

The Contractor shall be responsible for the repair/replacement of damaged Government owned equipment and property due to the negligence of the Contractor or his representatives. All such replacement or repair shall be at the Contractor’s expense and shall be inspected to the satisfaction of the KO or appointed representative.

4.0 Points of Contact

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