HT940623Q0054.docx

HT940623Q0054

Section SF 1449 - CONTINUATION SHEET

SOLICITATION INFORMATION

CAGE: _____________________

UEI: _____________________

Vendor POC: _____________________

Vendor Phone: ____________________

Vendor E-mail: ____________________

Notes to Vendor:

-At a minimum, the SF1449 must be completed to be considered for this opportunity. Please respond to blocks 17a and 30a-c on page 1 and the vendor information on page 3, as well as provide your price(s) on the Contract Line Item Number(s) (CLINs). Cursive font signatures will not be accepted.

-No other Terms and Conditions will be accepted. Offers that contain additional terms and conditions will not be considered.

-Vendor to reference request for quotes number (RFQ#) HT940623Q0054 on all inquiries.

-All proposals should be inclusive of all costs (e.g. Shipping and Handling). Shipping should be included in the quote total, but NOT separately priced; shipping costs are always considered in the evaluation process. Only NEW product offers will be accepted.

-Award will be made on the basis of the lowest evaluated price and the capability to meet the requirement detailed in the Performance Work Statement.

PROMPT PAYMENT

For Prompt Payment Act purposes, this contract is subject to the 7 calendar day constructive acceptance period.

Billing / Payment in arrears

For all questions, POC:

Lisa Wilk Contract Specialist Defense Health Agency Contracting Activity (DHACA) Southeastern Markets Contracting Division Email: lisa.c.wilk.civ@health.mil

Transcription Service

FFP

Court Hearing Transcriptionist Service

Not to Exceed 20 Court Hearing Appearances.

Period of Performance 26June2023 - 25June2024.

See Performance Work Statement for more detailed information.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011905210-0001

R606

NET AMT

Transcript of Hearing

FFP

Transcript of hearing per page.

Not To Exceed 9,000 pages.

See Performance Work Statement for more detailed information.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011905210-0001

NET AMT

FFP

Court Hearing Transcriptionist Service

Not to Exceed 20 Court Hearing Appearances.

Period of Performance 26June2024 - 25June2025.

See Performance Work Statement for more detailed information.

FOB: Destination

NET AMT

FFP

Transcript of hearing per page.

Not To Exceed 9,000 pages.

See Performance Work Statement for more detailed information.

NET AMT

FFP

Court Hearing Transcriptionist Service

Not to Exceed 20 Court Hearing Appearances.

Period of Performance 26June2025 - 25June2026.

See Performance Work Statement for more detailed information.

NET AMT

FFP

Transcript of hearing per page.

Not To Exceed 9,000 pages.

See Performance Work Statement for more detailed information.

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

25-JUN-2024

NAVMEDCEN CAMP LEJEUNE NC - MM

CODE 171

100 BREWSTER BOULEVARD

CAMP LEJEUNE NC 28541-0100

HT0460

25-JUN-2024

HT0460

25-JUN-2025

HT0460

25-JUN-2025

HT0460

25-JUN-2026

HT0460

25-JUN-2026

HT0460

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 6 months.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 7 months provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 5 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 36 months.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses http://acquisition.gov/far DFARS Clauses http://www.acq.osd.mil/dpap/dars/dfars/index.htm

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

________INVOICE TYPE: Receiving Report (Combo) _______________________________

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

____________Invoice_2 in 1 Service _____________________________________

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact. Alexander Rodroguez at alexander.z.rodriguez.civ@health.mil or Jeffrey Conaway at jeffrey.a.conaway.civ@health.mil

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Alexander Rodroguez at alexander.z.rodriguez.civ@health.mil or Jeffrey Conaway at jeffrey.a.conaway.civ@health.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

PERFORMANCE WORK STATEMENT

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide: Transcription Service for Naval Medical Center Camp Lejeune.

1.1.1 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Transcription Service. The court recorder is required per DHA 6025.13 Volume 3 to transcribe the hearing information during a Peer Panel Review Process. Peer Review Hearing Process is required if requested by a member under review for adverse privileging as defined in this Performance Work Statement (PWS).

1.1.2 Background: The court recorder is required per DHA 6025.13 Volume 3 to transcribe the hearing information during a Peer Panel Review Process.

1.1.3 Scope: Peer Review Hearing Process is required if requested by a member under review for adverse privileging. The court recorder will be present during the hearing to transcribe all hearing information. The court recorder has 10 days to provide the original and a copy of the transcript.

1.2 Administrative specifications

1.2.1 Place of performance: The work shall be performed at Naval Medical Center Camp Lejeune, 100 Brewster BLVD, Camp Lejeune NC, 28547

1.2.2 Recognized Federal holidays:

Independence Day

1.2.3 Hours of operation: The contractor is responsible for conducting business Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.3 Contractor Identification

1.3.1 Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the Government understands that the person is contractor support personnel.

2.0 SPECIFIC TASKS

The Court Recorder will be present during the hearing and will bring his/her own equipment. The Medical Staff Office will sponsor the vendor for base access. The hearing will be held at Naval Medical Center Camp Lejeune, Building 100, Brewster BLVD, Camp Lejeune, NC, 28547. The vendor will be notified of the exact date at least 5 business days prior to the first scheduled meeting day. The Court Recorder has 10 working days after the final day of the hearing to provide a complete printed copy with a condensed copy and keyword index of the transcript and E-transcript. The final document shall be returned to Department Head, Medical Staff Service Office via mail and secured email.

Cancelation: Naval Medical Center Camp Lejeune will provide a 24-hour cancelation notice.

DH, Medical Staff Service Office will assist with base access if needed. Contract will report to DH, MSSO, Office, (910) 450-4133. Contract can email usn.lejeune.navmedcenclnc.list.nmccl-credentials@health.mil.

3.0 Points of Contact

Points of Contact: The POC at Naval Medical Center Camp Lejeune is:

Emmanuel B. Cruz: emmanuel.b.cruz.civ@health.mil (910) 450-4133 Jennifer Hartsfield: jennifer.r.hartsfield.civ@health.mil (910) 450-4799 image1.wmf image2.wmf