HT940623Q0028.docx

HT940623Q0028

Section SF 1449 - CONTINUATION SHEET

SOLICITATION INFORMATION

CAGE: _____________________

UEI: _____________________

Vendor POC: _____________________

Vendor Phone: ____________________

Vendor E-mail: ____________________

Notes to Vendor:

-At a minimum, the SF1449 must be completed to be considered for this opportunity. Please respond to blocks 17a and 30a-c on page 1 and the vendor information on page 3, as well as provide your price(s) on the Contract Line Item Number(s) (CLINs). Cursive font signatures will not be accepted.

-No other Terms and Conditions will be accepted. Offers that contain additional terms and conditions will not be considered.

-Vendor to reference request for quotes number (RFQ#) HT940623Q0028 on all inquiries.

-All proposals should be inclusive of all costs (e.g. Shipping and Handling). Shipping should be included in the quote total, but NOT separately priced; shipping costs are always considered in the evaluation process. Only NEW product offers will be accepted.

-Award will be made on the basis of the lowest evaluated price and the capability to meet the requirement detailed in the Performance Work Statement.

PROMPT PAYMENT

For Prompt Payment Act purposes, this contract is subject to the 7 calendar day constructive acceptance period.

Billing / Payment in arrears

For all questions, POC:

Lisa C. Wilk Contract Specialist DHA Southeastern Markets Contracting Division lisa.c.wilk.civ@health.mil

Steelco Drying Cabinet Maintenance

FFP

Steelco ID 300 Drying Cabinet Quarterly Preventative Maintenance and Repair.

Serial Numbers:

- 1811410BL009

- 1811141D1XD64

POP 01Sept2023 - 31Aug2024

See Performance Work Statement for more detailed information.

FOB: Destination J065

NET AMT

Getinge Steam Sterilizer Chamber Clean

Getinge 833 Steam Sterilizer Quarterly Chamber Cleaning.

Serial Numbers:

- BAA097430

- BAA097513

POP 01Sep2023 - 31Aug2024

See Performance Work Statement for more detailed information.

NET AMT

Getinge Steam Sterilizer Chamber Clean

Getinge 533HC-E Steam Sterilizer Quarterly Chamber Cleaning.

Serial Number:

- BAA097432

POP 01Sep2023 - 31Aug2024

See Performance Work Statement for more detailed information.

NET AMT

FFP

Steelco ID 300 Drying Cabinet Quarterly Preventative Maintenance and Repair.

Serial Numbers:

- 1811410BL009

- 1811141D1XD64

POP 01Sept2024 - 31Aug2025

See Performance Work Statement for more detailed information.

NET AMT

FFP

Getinge 833 Steam Sterilizer Quarterly Chamber Cleaning.

Serial Numbers:

- BAA097430

- BAA097513

POP 01Sept2024 - 31Aug2025

See Performance Work Statement for more detailed information.

NET AMT

FFP

Getinge 533HC-E Steam Sterilizer Quarterly Chamber Cleaning.

Serial Number:

- BAA097432

POP 01Sept2024 - 31Aug2025

NET AMT

FFP

Steelco ID 300 Drying Cabinet Quarterly Preventative Maintenance and Repair.

Serial Numbers:

- 1811410BL009

- 1811141D1XD64

POP 01Sept2025 - 31Aug2026

See Performance Work Statement for more detailed information.

NET AMT

FFP

Getinge 833 Steam Sterilizer Quarterly Chamber Cleaning.

Serial Numbers:

- BAA097430

- BAA097513

POP 01Sept2025 - 31Aug2026

See Performance Work Statement for more detailed information.

NET AMT

FFP

Getinge 533HC-E Steam Sterilizer Quarterly Chamber Cleaning.

Serial Number:

- BAA097432

POP 01Sept2025 - 31Aug2026

NET AMT

FFP

Steelco ID 300 Drying Cabinet Quarterly Preventative Maintenance and Repair.

Serial Numbers:

- 1811410BL009

- 1811141D1XD64

POP 01Sept2026 - 31Aug2027

See Performance Work Statement for more detailed information.

NET AMT

FFP

Getinge 833 Steam Sterilizer Quarterly Chamber Cleaning.

Serial Numbers:

- BAA097430

- BAA097513

POP 01Sept2026 - 31Aug2027

See Performance Work Statement for more detailed information.

NET AMT

FFP

Getinge 533HC-E Steam Sterilizer Quarterly Chamber Cleaning.

Serial Number:

- BAA097432

POP 01Sept2026 - 31Aug2027

NET AMT

FFP

Steelco ID 300 Drying Cabinet Quarterly Preventative Maintenance and Repair.

Serial Numbers:

- 1811410BL009

- 1811141D1XD64

POP 01Sept2027 - 31Aug2028

See Performance Work Statement for more detailed information.

NET AMT

FFP

Getinge 833 Steam Sterilizer Quarterly Chamber Cleaning.

Serial Numbers:

- BAA097430

- BAA097513

POP 01Sept2027 - 31Aug2028

See Performance Work Statement for more detailed information.

NET AMT

FFP

Getinge 533HC-E Steam Sterilizer Quarterly Chamber Cleaning.

Serial Number:

- BAA097432

POP 01Sept2027 - 31Aug2028

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

31-AUG-2024

NAVMEDCEN CAMP LEJEUNE NC - MM

CODE 171

100 BREWSTER BOULEVARD

CAMP LEJEUNE NC 28541-0100

HT0460

31-AUG-2024

HT0460

31-AUG-2024

HT0460

31-AUG-2025

HT0460

31-AUG-2025

HT0460

31-AUG-2025

HT0460

31-AUG-2026

HT0460

31-AUG-2026

HT0460

31-AUG-2026

HT0460

31-AUG-2027

HT0460

31-AUG-2027

HT0460

31-AUG-2027

HT0460

31-AUG-2028

HT0460

31-AUG-2028

HT0460

31-AUG-2028

HT0460

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 6 months.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 6 months provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses http://acquisition.gov/far DFARS Clauses http://www.acq.osd.mil/dpap/dars/dfars/index.htm

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause-- “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

INVOICE TYPE: Receiving Report (Combo)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

INVOICE TYPE: 2-in-1

(2) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(3) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(4) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

WAWF Acceptor/COR Email Address: alexander.z.rodriguez.civ@health.mil or jeffrey.a.conaway.civ@health.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

alexander.z.rodriguez.civ@health.mil or jeffrey.a.conaway.civ@health.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

PERFORMANCE WORK STATEMENT

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide quarterly preventative maintenance and repair for two drying cabinets and quarterly chamber cleaning for three steam sterilizers at Naval Medical Center Camp Lejeune, NC’s Sterile Processing Division (SPD) per manufacturer’s instructions for use.

1.1.1 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform quarterly preventative maintenance and repair for two drying cabinets and quarterly chamber cleaning for three steam sterilizers as defined in this Performance Work Statement (PWS).

1.1.2 Background: SPD has two drying cabinets used daily to dry surgical instruments prior to assembly and sterilization. The two units are no longer under warranty and require a service contract for preventative maintenance and repair. This is to be performed quarterly per the manufacturer’s instructions for use. Additionally, SPD’s newly installed steam sterilizers require thorough chamber cleaning to be performed quarterly per the manufacturer’s instructions for use.

1.1.3 Scope: Quarterly preventative maintenance and repair on Steelco ID 300/1 Drying Cabinet #1811410BL009 and Steelco ID 300/1 Drying Cabinet #1811141D1XD64. Contract shall include the cost of replacement parts needed for maintenance and repair. Quarterly chamber cleaning on Getinge 833 Steam Sterilizer #BAA097430, Getinge 833 Steam Sterilizer #BAA097513, and Getinge 533HC-E Steam Sterilizer #BAA097432.

1.1.4 Period of Performance (PoP): 01Sep2023 – 31Aug2024, plus 4 option years.

1.2 Administrative specifications

1.2.1 Place of performance: The work shall be performed at Sterile Processing Division, 100 Brewster Blvd, Camp Lejeune, NC 28547.

1.2.2 Recognized Federal holidays:

Independence Day

1.2.3 Hours of operation: The contractor is responsible for conducting business Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.3 Contractor Identification

1.3.1 Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the Governemnt understands that the person is contractor support personnel.

2.0 SPECIFIC TASKS

2.1 The vendor shall obtain base access and perform quarterly preventative maintenance and repair on Steelco ID 300/1 Drying Cabinet #1811410BL009 and Steelco ID 300/1 Drying Cabinet #1811141D1XD64. Contract shall include the cost of replacement parts needed for maintenance and repair. The vendor shall perform quarterly chamber cleaning on Getinge 833 Steam Sterilizer #BAA097430, Getinge 833 Steam Sterilizer #BAA097513, and Getinge 533HC-E Steam Sterilizer #BAA097432.

2.1.1 Scheduling of work shall be coordinated via Biomedical Engineering located in Building 100, 1st Floor; 910-450-4944; usn.lejeune.navmedcenclnc.list.nmccl-bmet@health.mil and the SPD Supervisor; 910-449-2841. Chamber cleaning shall be scheduled as to minimize interruption to daily workflow (e.g., Thursday AM when Perioperative Services has its designated late start/training time).

3.0 QUALIFICATIONS/CONSIDERATIONS

3.1 Special Qualifications/Considerations: The vendor shall be capable of performing quarterly maintenance and repair of Steelco ID 300/1 Drying Cabinet #1811410BL009 and Steelco ID 300/1 Drying Cabinet #1811141D1XD64, as well as quarterly chamber cleaning on Getinge 833 Steam Sterilizer #BAA097430, Getinge 833 Steam Sterilizer #BAA097513, and Getinge 533HC-E Steam Sterilizer #BAA097432.

4.0 POINTS OF CONTACT

4.1 Points of Contact: LCDR Holly Vickers, NMCCL SPD Division Officer, 910-449-2841, holly.m.vickers.mil@health.mil; CDR Christina Tellez, Deputy Director of Surgical Services, 910-450-3233, christina.l.tellez.mil@health.mil.

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