Amendment 0001- Combo Solicitation- Ambulance Services.pdf

Amendment 0001

The purpose of this amendment is to:

A. Add the Period of Performance of 01 October 2024 to 30 September 2025 to Attachment 2- Performance Work Statement (PWS). Update is indicacted in red, bold, and underline.

B. Add Attachment 4- Map of Maxwell AFB. Update is indicated in red, bold, and underline.

C. POCs: William M. Griffiths, Contract Specialist, william.griffiths.5@us.af.mil, 334-953-7393;

William Stallings, Contracting Officer, william.stallings.1@us.af.mil, 334-953-3266

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza South, Bldg. 804, Maxwell AFB, AL has a requirement to procure Ambulance services in support of the 42d Medical Group (42MDG) at Maxwell Air Force Base, AL. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is HT107212139715 and is being issued as a Request for Proposal (RFP). This solicitation document and incorporated clauses and provisions and (see Attachment 1) are those in effect in the Federal Acquisition Circular (FAC) 2024-06, Defense Publication Notice (DPN) 20240815 and Department of the Air Force Acquisition Circular (DAFAC) 2024-0612.

A firm-fixed priced award will be made in accordance with the following:

NAICS Code: 621910; Size Standard: $22.5M

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” PROPOSALS

ONLY. GENERAL SERVICES ADMINISTRATION (GSA) PROPOSALS OR OTHER

GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) PROPOSALS WILL

NOT BE CONSIDERED.

2. THIS REQUIREMENT IS BEING SOLICITED AS A 100% SMALL BUSINESS SET-ASIDE.

NATURE OF ACQUISITON

42MDG has a requirement for ambulance services at Maxwell AFB, AL.

SCHEDULE OF SUPPLIES/SERVICES:

The offeror shall provide the following:

mailto:william.griffiths.5@us.af.mil mailto:william.stallings.1@us.af.mil

CLIN Description of Requirement Qty

Ambulance service for the Maxwell Ambulatory Healthcare Center in Accordance with (IAW), Attachment 2, Performance Work Statement

(PWS)

12 mo

0002 Ambulance/Paramedic Service for special events/exercises for the Maxwell Ambulatory Healthcare Center IAW Attachment 2, PWS 400 hrs

PROPOSAL PREPARATION INSTRUCTIONS

Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

1. To ensure timely and equitable evaluation of proposals, offerors must comply with instructions contained herein. Failure to do so may result in an offer being determined non-responsive. Proposals must be complete, self-sufficient, and respond directly to the requirements of this RFP. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2. Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers. Request for Proposals received after the exact time specified for receipt of offers will be considered late and handled in accordance with FAR 52.212-1(f). Multiple offers will not be accepted under this Request for Proposal nor will multiple awards be considered.

3. OFFEROR’S PROPOSAL PACKAGE SHALL INCLUDE THE FOLLOWING:

a. Technical Proposal: The technical proposal shall be clear, concise, and include all the information required in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal. The Technical proposal shall include but not limited to the following meeting all requirements of the Attachment 2, Performance Work Statement

(1) Ability to Perform: Offeror shall provide documentation or plan (i.e., run-time reports) demonstrating its capabilities to successfully meet the required timeline in the Department of Defense Instruction (DoDI) 6055.06 for on-scene arrival of twelve (12) minutes 90% of the time for emergency calls. Reference PWS paras 1.7.4.-1.7.5(m). At a minimum the documentation must address the following:

i. The routes and travel times to locations on Maxwell AFB while keeping in mind that the twelve (12) minute response standard is based on arrival at the destination of the incident/event.

ii. Must take into consideration the fact that Maxwell AFB has only one (1) 24-hour access point.

iii. Submit detailed procedure for meeting the Government’s requirement to establish and maintain a system to ensure back up support is provided in the event of simultaneous responses, equipment failures, or other unforeseen circumstances. Reference PWS para 1.2.1.

(2) Qualifications and Experience:

i. State Certified Ambulances: Offeror shall include copies of the state-certified Paramedic and Emergency Medical Responders proposed for use under the resulting contract. Reference PWS para 1.2.1.

ii. Ambulance Drivers: Offer shall include current employees’ licenses to operate an emergency ambulance in the state of Alabama, to include ambulance endorsement.Reference PWS para 1.2.5.

(3) Personnel and Management Plan: Offeror shall provide a personnel and management plan that describes its approach/process to ensure functional continuity. At a minimum the personnel and management plan shall address/include the following:

i. Identify contract manager and alternate with authority to make relevant contract decisions on behalf of the contractor. Reference PWS para 1.4.1.1.

ii. Ability to provide Paramedics and Emergency Medical Responders (EMRs) with experienced in related work areas. The plan must discuss how offeror shall ensure personnel staffing the ambulance shall have all applicable paramedic certifications required by the law in the State of Alabama to include Advanced Cardiac Life Support (ACLS) and Pediatric Advanced Life Support (PALS), or demonstrate the ability to obtain/provide all certifications prior to the required contract start date. Reference PWS para 1.4.1.3.

(4) Mission Essential Contractor Service Plan: The Government has identified all of the contractor services performed under this contract as essential contractor services in support of mission-essential functions. Therefore, in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) provision 252.237-7024, Notice of Continuation of Essential Contractor Services, offerors shall provide with their offer, a written plan describing how the offeror shall continue to perform the essential contractor services listed in the PWS.

Reference PWS para 1.12.

Per DFARS 252.237-7024, please provide the following in a stand-alone document; this document shall be incorporated into the contract at time of award:

i. Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;

ii. Address in the plan, at a minimum—

(a) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(b) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(c) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(d) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and

(e) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

b. Price: Offeror must submit a dated proposal with unit prices and extended prices for each CLIN identified in the Schedule of Supplies/Serivces.

c. Representations and Certifications:

(1) IAW 52.212-3, the offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision, including the additions to (c) (11) at 52.212-3, Alternate I.

d. Interested parties capable of providing the service must include discount terms, if applicable, tax identification number, cage code, and unique entity identifier (UEI).

4. To be eligible to receive an award resulting from this RFP, contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at time of proposal submission, no exceptions. Contractors not registered in SAM, your proposal will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220.

5. Responses to this notice shall be provided in writing via email to both the Contract Specialist, William M Griffiths at william.griffiths.5@us.af.mil and the Contracting Officer, William Stallings at william.stallings.1@us.af.mil . All responses shall be received NLT 12:00 pm CDT on 16 Sep 2024. Email is the preferred method. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice.

BASIS FOR AWARD

1. This will be a competitive best value acquisition utilizing FAR 13.5, Simplified Procedures for Certain Commercial Items. Award will be based on technical acceptability and price. For quotes determined technically acceptable, a best value selection will be based on price.

a. Technical Proposal: Initially, the Government shall evaluate each offer’s quote as it pertains to the following subfactors, on a pass/fail basis, by assigning ratings of Acceptable (clearly meets minimum requirements) or Unacceptable (does not clearly meet minimum requirements. The offeror provided technical proposal will be evaluated for completeness to ensure all but not limited to the following minimum requirements of the PWS are met:

(1) Ability to Perform: Offeror provided documentation or plan (i.e., run-time reports) demonstrating its capabilities to successfully meet the required timeline in the Department of Defense Instruction (DoDI) 6055.06 for on-scene arrival of twelve (12) minutes 90% of the time for emergency calls. Reference PWS para 1.7.4-1.7.5(m). At a minimum the documentation addressed the following:

i. The routes and travel times to locations on Maxwell AFB while keeping in mind that the twelve (12) minute response standard is based on arrival at the destination of the incident/event.

ii. Must take into consideration the fact that Maxwell AFB has only one (1) 24-hour access point.

iii. Detailed procedure for meeting the Government’s requirement to establish and maintain a http://www.sam.gov/portal http://www.sam.gov/ mailto:william.griffiths.5@us.af.mil mailto:william.stallings.1@us.af.mil system to ensure back up support is provided in the event of simultaneous responses, equipment failures, or other unforeseen circumstances. Reference PWS para 1.2.1.

(2) Qualifications and Experience:

i. State Certified Ambulances: Offeror included copies of the state-certified ambulances proposed for use under the resulting contract. Reference PWS para 1.2.1.

ii. Ambulance Drivers: Offeror included current employees’ licenses to operate an emergency ambulance in the state of Alabama, to include ambulance endorsement.Reference PWS para 1.2.5.

(3) Personnel and Management Plan: Offeror provided a personnel and management plan that describes its approach/process to ensure functional continuity. At a minimum the personnel and management plan shall address/include the following:

i. Identify contract manager and alternate with authority to make relevant contract decisions on behalf of the contractor. Reference PWS para 1.4.1.1

ii. Ability to provide Paramedics and Emergency Medical Responders (EMRs) with experienced in related work areas. The plan must discuss how offeror shall ensure personnel staffing the ambulance shall have all applicable paramedic certifications required by the law in the State of Alabama to include Advanced Cardiac Life Support (ACLS) and Pediatric Advanced Life Support (PALS), or demonstrate the ability to obtain/provide all certifications prior to the required contract start date. Reference PWS para 1.4.1.3.

(4) Mission Essential Contractor Service Plan: The Government has identified all of the contractor services performed under this contract as essential contractor services in support of mission-essential functions. Therefore, in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) provision 252.237-7024, Notice of Continuation of Essential Contractor Services, offerors provided with their offer, a written plan describing how the offeror shall continue to perform the essential contractor services listed in the PWS. Reference PWS para 1.12.

Per DFARS 252.237-7024, offeror provided the following in a stand-alone document; this document shall be incorporated into the contract at time of award:

i. Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;

ii. Address in the plan, at a minimum—

(a) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(b) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(c) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(d) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and

(e) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

2. Price: The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive proposals, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

ATTACHMENTS (3):

Attachment 1: Contract Clauses and Provisions Attachment 2: Performance Work Statement (PWS) Attachment 3: Wage Determination Attachment 4: Map of Maxwell AFB