NOI_CAE-19-03423_HT0015-19-R-TReg.pdf

Intent Notice Number: HT0015-19-TuReg, Tumor Registry

Notice Type: Presolicitation

1. Synopsis

THIS SYNOPSIS IS FOR INFORMATIONAL PURPOSES ONLY. The Defense Health

Agency (DHA) Health Information Technology-Contracting Division (HIT-CD) intends to enter into sole source negotiations and subsequently award a Firm-Fixed Price contract for the procurement of Military Health System (MHS) Cancer/Tumor Registry in order to replace the

Automated Central Tumor Registry (ACTUR) application, currently hosted at the Defense

Manpower Data Center (DMDC). The contract will include one (1) Base Year and Four (4) 12-

Months Option Years.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. This acquisition is being pursued on a sole source basis under the statutory authority of 10

U.S.C. 2304(c)(1), as implemented by Federal Acquisition Regulation (FAR) 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirements. Unless stated herein, no additional information is available. Requests for the same will be disregarded. Nevertheless, responsible interested parties may submit a capability statement in which they identify their interest and capability to respond to this requirement if they can provide written proof that they can meet all requirements shown below. The Government will consider all information received by the response date. A determination by the Government not to compete this procurement based upon responses to this notice is solely within the discretion of the Government.

2. GENERAL INFORMATION

The DHA-Medical Affairs Clinical Support Division, Tumor Registry, via the DHA’s Solutions

Delivery Division (SDD) Program Office, requires the purchase of software, support, hosting, and upgrade/technical assistance to replace the Automated Central Tumor Registry (ACTUR) application, currently hosted at the Defense Manpower Data Center (DMDC).

Onco, Inc., a small business, will provide its Oncolog software. It is the only company that sells this software and it has no small business resellers. Further, it is the only known software that can meet the following capabilities:

Turnkey application – ability to configure, test, host, and deploy within 60 days of contract release

Ability to accommodate Common Access Card software

Health Information and Portability Accountability Act compliant

Privacy Act of 1974 compliance

DoD Risk Management Framework (National Institute of Standards and Technology

(NIST) 800-53) compliance

Centralized hosting capability

Data interoperability/interfacing capabilities with MHS GENESIS and legacy systems

Integrated, scalable system architecture accommodating variance in facility size, treatment modalities, CONUS and OCONUS locations

System reliability; ability to accommodate multiple users concurrently without impact to functionality

System availability 24/7 with sustainment exceptions

Hosting by vendor or by government infrastructure

Multi-hospital data integration into shared database (DoD cancer data repository)

Data repository security and access options

Ability for multiple users to view common abstract data on patients treated for same encounter at multiple DoD facilities

Clustering, event/exposure tracking

De-identified data extraction for research support

Data extraction and export capability IAW standard setter requirements

Application(s) to support central cancer registry operations and processes

Timeliness in response to updates and mandated changes: data inclusions, exclusions in compliance with standard setters: ACS - CoC; Surveillance, Epidemiology, and End

Results program; North American Association of Central Cancer Registries; National

Program of Cancer Registries

Report generation capacity, both internal and external

Ability to share report design across network

Additional module availability: patient navigation; protocol manager, expedited case finding, survivorship plan generation

Technical assistance – hours provided, weekend availability, turn-around time

Customer support – hours provided, weekend availability, turn-around time

User product training

Continuing education for Certified Tumor Registrars

Ability to customize and create user defined fields, both Enterprise- and facility-specific

Follow-up and follow up management: creation of patient lists, letters, and labels

Inclusion of National Quality Programs data standards

User friendly ad hoc report writer; available pre-defined reports

Ability to restrict user access; view only or follow-up only

Ease of use; streamlined data design

Embedded user resources (manuals); error correction assist

Data quality checks with edit modules

Ease of creating charts and graphs for outcomes analysis, etc.

Ability to track adverse events and disease response

National Provider Identifier number registry

Real-time correction or changes to abstract

Data conversion process and associated costs

Potential respondents will find references related to the above capabilities at the following online locations:

DoDI 8510.01 Risk Management Framework for DoD Information Technology – July 28, https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/851001_2014.pdf

NIST Special Publication 800-37 Risk Management Framework for Information Systems and

Organization – Oct 2018 (DRAFT) https://csrc.nist.gov/publications/detail/sp/800-37/rev-1/final

NIST SP 800-37 “Guide for Applying RMF to Federal Information Systems” – Feb 2010 https://nvlpubs.nist.gov/nistpubs/Legacy/SP/nistspecialpublication800-37.pdf

NIST 800-53 Security & privacy Controls for Federal Information Systems and

Organizations https://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-53r4.pdf

National Institute of Health – National Cancer Institute (NIH-NCI) amendment to the

National Defense Authorization Act for Fiscal Year 2013 https://www.congress.gov/bill/112th-congress/house-bill/4310/text

Centers for Disease Control and Prevention/National Program of Cancer Registries (NPCR)

S.3312 - Cancer Registries Amendment Act https://www.congress.gov/bill/102nd-congress/senate-bill/3312

American College of Surgeons - Commission on Cancer: Cancer Program Standards:

Ensuring Patient-Centered Care (2016 edition) https://www.facs.org/quality-programs/cancer/coc/standards

National Institute of Health, Surveillance, Epidemiology, and End Results (SEER) Program https://seer.cancer.gov/tools/codingmanuals/index.html

3. NAICS Code

The NAICS Code for this action is 541519 – Computer Related Services.

4. How to Respond

This is a Notice of Intent ONLY. It is not a request for competitive proposals. It is issued solely for Information and Planning Purposes – It does NOT constitute a Solicitation nor does it restrict the Government as to the ultimate Acquisition Approach. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Should your firm be able to demonstrate commensurate and recent (within the past 12 months) experience, capacity to meet the scale/complexity of the above, and relevant expertise to provide the services identified hereon within the time frame required and without substantial duplication of cost to the

Government, you may submit a written response that shall include a written response as to your proven ability to deliver the required Tumor Registry services as well as any other information indicating a legitimate ability to meet these specific requirements. Responses shall not exceed 5 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/851001_2014.pdf http://acqnotes.com/wp-content/uploads/2016/08/NIST-Special-Publication-800-37-Risk-Management-Framework-for-Information-Systems-and-Organization-Oct-2018-Draft.pdf http://acqnotes.com/wp-content/uploads/2016/08/NIST-Special-Publication-800-37-Risk-Management-Framework-for-Information-Systems-and-Organization-Oct-2018-Draft.pdf https://csrc.nist.gov/publications/detail/sp/800-37/rev-1/final http://acqnotes.com/wp-content/uploads/2016/08/NIST-SP-800-37-Guide-for-Applying-RMF-to-Federal-Information-Systems-Feb-2010.pdf https://nvlpubs.nist.gov/nistpubs/Legacy/SP/nistspecialpublication800-37.pdf http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-53r4.pdf http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-53r4.pdf https://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-53r4.pdf https://www.congress.gov/bill/112th-congress/house-bill/4310/text https://www.congress.gov/bill/102nd-congress/senate-bill/3312 https://www.facs.org/quality-programs/cancer/coc/standards https://seer.cancer.gov/tools/codingmanuals/index.html pages in length.

Respondents are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this Sources Sought. All costs associated with responding to this Notice of Intent are at the respondent’s own expense. We will accept no responses after 12:00 pm (noon) Central Standard Time (CST, San Antonio, TX local time) on 22 July 2019. All responses are to be submitted electronically, with Subject “Company

Name and business size, HT0015-19-R-TReg, Tumor Registry” to the following email:

Contract Specialist: Ed Norton (Contract Support); Edward.L.Norton2.ctr@mail.mil;

210-295-2780

Contracting Officer: Anita Guadiano; Anita.L.Guadiano.civ@mail.mil;

210-295-2788