LSJ_RemedyHeadsets_Redacted.pdf

Tracking #JA0065

Limited Sources Justification (Brand Name)

Plantronics Headsets

1. Agency and Contracting Activity: Defense Health Agency, Contract Operations Division- San Antonio (DHA COD-SA).

2. Nature of Action Being Approved: Approval is requested for limited sources justification for a Brand Name firm-fixed-price contract for headsets. This requirement will be procured with FY14 Operations and Maintenance (O&M) and Defense Health Program (DHP) funding.

3. Description of Supplies/Services: The Defense Health Agency (DHA) requires the following products to support the Global Service Center in the amount of $28,560.85 with an estimated delivery date of 30 days after award.

a) SAVI ACCESSORIES: WH110-SPARE HD ST CONV/DECT6.0/CHARGECRADLE;

Part Number: 82904-01/PLN-8136201; Quantity 95

b) H141N Douset Convertible NC HDST SOQ48; Part Number: 45273-01/PLN-H141-NC;

Quantity: 190

c) HIC-1 CE2001, Adapter Cable SQ48; Part Number: 49323-44/PLA-3124HIC; Quantity:

4. Authority Cited and Supporting Rationale: FAR 8.405 – Items peculiar to one manufacturer (e.g., a particular brand name, product, or a feature of a product, peculiar to one manufacturer). At the DHA, Global Service Center (DHA/GSC) in San Antonio, the Government has a large installed base of the specified brand and models of Plantronics model numbers: SAVI 740 Convertible P/N: 83542-01, H141 Douset Convertible NC, and HIC-1 CE2001 Adapter Cable SQ48 equipment. This order is intended to sustain this existing installation and increase the ratio of less expensive, corded headsets versus more expensive, cordless units. Additionally, this purchase is based on a deployment plan that reuses existing bases, cables and connectors wherever possible. Current headset connectors, form factors, wires and communication technologies are proprietary to Plantronics. If the Government replaced the current system with another brand, it would cost more than $71,000.00; because complete units would have to be purchased that include bases, cable, and headsets to fulfill the same operational needs. This would void the savings gained by the reuse plan due to the technical incompatibilities between different varying brands. In addition to relying on compatibility for cost effective sustainment, some operations residing at DHA Health IT (DHA-HIT) San Antonio including the DHA/GSC, realize operational efficiencies, lower support costs and greater flexibility when adapting to changing mission requirements by enabling to easily self-relocate within their functional area when required. This is accomplished by moving only the user specific item (headset) and not the supporting bases, cables and connectors. The Government

SOURCE SELECTION INFORMATION

(See FAR 2.101 and 3.104-4) would fail to continue realizing the efficiencies this standardization provides if other brands were purchased.

5. Determination of Best Value: This requirement will be competed under General Services Administration (GSA) Advantage among multiple contract holders. The Contracting Officer will ensure the subsequent awardee provides the greatest overall benefit in response to the requirement in accordance with FAR 8.405-2(d).

6. Market Research: Market research, in accordance with FAR Part 10, was conducted through GSA Advantage. Market research indicates that this requirement can be provided by at least three (3) vendors on GSA.

7. Other Facts: None

7. Efforts to Overcome Barriers: No other manufacturer’s products have been found that will meet the program needs. However, the Government will continue to conduct market research to ascertain if there are changes in the market place that would enable future actions to be competed.

Coordination:

9. Technical/Functional Certification:

I certify that the supporting data under my cognizance which are included in the justification is accurate and complete to the best of my knowledge and belief.

Typed Name: LCDR Thomas Carter Date:__________________________

Title: Program Manager, DHA Global Service Center Signature: ______________________

10. Requirements Certification:

I hereby certify that the requirements for the acquisition of Plantronics Headsets as delineated in paragraph 3 are accurate and complete.

Typed Name: Sanjuanita L. Martinez Date: ___________________________

Title: Deputy Chief, AMSR-LCM Signature: _______________________

11. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name:_________________________ Date:___________________________

Title: ________________________________ Signature________________________

12. Legal Review:

I have reviewed this justification and approval and it is deemed to be legally sufficient

Typed Name:_________________________ Date:____________________________

Title: _Timothy J. Haight_______________ Signature_________________________

13. Chief, Contract Policy and Compliance Division: Based on the foregoing justification, I have reviewed the procurement of Plantronics Headsets on a limited source justification basis pursuant to the authority of 41 U.S.C. 152(3) IAW FAR 8.405-6(b) and provided that the services and property herein described have otherwise been authored for acquisition.

Typed Name: Genesta Belton Date: _____________________________

Title: Chief, CP/CD Signature: _________________________

Approval:

13. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name:_________________________ Date:__________________

Title: ________________________________ Signature______________________