Statement of Work (Medical Ambulance Services).pdf

STATEMENT OF WORK (SOW)

FROM

86th MDSS Ramstein Air Base

FOR

MEDICAL AMBULANCE SERVICES DURING DoDEA

INTERSCHOLASTIC CONTACT SPORTS EVENTS

WITHIN THE KAISERSLAUTERN AND RAMSTEIN MILITARY

COMMUNITY (DoDEA) GEOGRAPHICAL AREA OF RESPONSIBILITY

12 July 2024

STATEMENT OF WORK (SOW)

1. DESCRIPTION OF SERVICE:

1.1. DESCRIPTION OF SERVICE: 1.1. DESCRIPTION OF SERVICE: The Contractor shall furnish all personnel, equipment, vehicles, supplies, management and supervision necessary to provide and coordinate emergency medical service during DoDEA interscholastic contact sports events at the below listed locations within the Kaiserslautern Military Community and Ramstein High School geographical area of responsibility.

The Contractor shall provide, at a minimum, a properly equipped ambulance vehicle, an ambulance driver and a trained/qualified Emergency Medical Technician, EMT I-85, or German equivalent Rettungsassistent (RA) or as “Notfallsanitäter (NotSan)” (in accordance with Law on the profession of emergency paramedics* (Emergency Paramedic Act - NotSanG) Last updated Art 7c G v. 2023/07/19 I # 197), for the duration of all scheduled contact sports events. All services provided by the Contractor shall be performed in accordance with this Statement of Work (SOW), all applicable United States (U.S.), German and local laws, regulations, standards, provisions and directives. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2. LOCATIONS:

LOCATION / PHYSICAL ADDRESS:

Ramstein High School Bldg. 950, 66877 Ramstein Air Base Kaiserslautern High School 3000 Washington Square, 66877 Vogelweh Air Station

Note: In the event of DoDEA European sports tournaments, medical services at additional locations may become necessary. Locations will be provided prior to the event.

1.3. BACKGROUND: Department of Defense (DoD) 1342.6-M (C2.5.2) states that the host school shall arrange with the local Medical Treatment Facility (MTF) for adequate medical support, as determined by the senior medical officer for interscholastic athletic contests when requested by school officials. The local MTF shall provide emergency medical service during contact sports. If emergency medical support cannot be provided for contact sports, the games shall be cancelled.

1.3. PERSONNEL:

1.3.1. Contractor personnel shall be able to speak and understand English.

1.3.2. Contractor personnel shall present a neat appearance commensurate with that required of a professional.

1.3.3. Neither uniformed personnel nor Government civilian employees shall be employed to perform services under this Blanket Purchase Agreement (BPA).

1.3.4. Contractor personnel EMT I-85 or German equivalent Rettungsassistent (RA) or as “Notfallsanitäter (NotSan)” (in accordance with NotSanG Art. 74 Abs. 1 Nr. 19 GG, effective 1 Jan 2014), shall be trained/qualified to treat but not limited to, typical injuries of contact sporting events such as sprains muscle pulls and tears, broken bones, neck and back injuries, airways and cardiac traumas.

1.3.5. Contractor personnel Ambulance Driver shall have a valid operator's license in accordance with State and Local Government requirements for their place of operation for the services they perform.

1.3.6. Contractor shall provide the Government Points of Contact (POC’s) with names, telephone numbers, and e-mail addresses of the Contractor representatives who will be responsible for providing, coordinating, and billing the requested services.

1.4. HOURS OF PERFORMANCE:

1.4.1. The sporting event schedule will be provided by the Government POCs listed in Attachment 1 of this

PWS.

1.4.1.1. The schedule of sporting events will be provided by the Government POCs as soon as it is published and no later than six (6) weeks prior to each event.

1.4.2. The Contractor shall arrive at each pre-coordinated sporting events, at a minimum, thirty (30) minutes prior to the start of each game, or, in case of sports tournaments, thirty (30) minutes prior to the start of the first scheduled in coordination with the US Government representatives listed in Attachment 1.

1.4.3. The Contractor shall remain present for the entire duration of sporting events, games and/or tournaments. The games typically start at 1000 and go until about 1530 on Saturdays and on Fridays they usually start at 1600 until 2200.

1.5. PLACE OF PERFORMANCE:

1.5.1 Place of Performance: The services to be performed under this contract will be performed at sports sites and venues located at the KMC locations listed in paragraph 1.2.

1.5.1.1. The schedule of sporting events will be provided by the Government POCs as soon as it is published and no later than three (3) weeks prior to each event.

1.5.2 In the past, we would meet them 1 hour prior to the sport start time at the West Gate for entry.

1.6. ADMINISTRATIVE:

1.6.1. ACCESS TO MILITARY INSTALLATIONS: The Contractor shall provide Ramstein and Kaiserslautern High School POCs a list of names of Contractor staff who will be providing medical coverage for each sporting event. Ramstein and Kaiserslautern High School POCs will contact Security Forces at Ramstein and Vogelweh prior to each sporting event to facilitate base entry for Contractor employees to the event. Air Force Installation Access-Roster Requests (86 SFS Form 011) and supporting documents, if applicable, have to be provided to the 86 SFS Visitor Center via e-mail no later than ten (10) days prior to the start date of the event. Army Installation Access-Roster Requests (AE Form 190-16F), including supporting documents, if applicable, must be submitted three (3) workdays before the date access is needed by sending the CAC-signed form by encrypted e-mail. Failure to provide completed forms in a timely manner may result in denial or restrictions/limited access.

1.6.2. EMERGENCY CONTACT: The Contractor shall provide a cell phone number to the athletic director in case communication prior to or during the sporting event is necessary, or if difficulty is encountered entering the front gates.

2. GOVERNMENT-FURNISHED FACILITIES, EQUIPMENT, MATERIAL AND SERVICES:

2.1. GENERAL. The Government will provide, without cost to the Contractor, the facilities, equipment, materials and services listed below. The Contractor will maintain government furnished supplies, equipment and work areas in a safe, orderly and clean condition.

2.1.1. FACILITIES. No facilities will be provided.

2.1.2. EQUIPMENT. No equipment will be provided.

2.1.3. MATERIALS. No materials will be provided.

2.1.4. SERVICES. No services will be provided.

2.1.4.1. UTILITIES. The Government will provide the normal range of utilities, electricity, water, heating, refuse collection, etc., as is provided other personnel.

3. CONTRACTOR FURNISHED SUPPLIES/SERVICES: The Contractor shall furnish all supplies/services required in the performance of this contract except those listed in paragraph 2 above.

4. SPECIFIC TASKS:

4.1. Ambulance Services during high contact sporting events of the Ramstein and Kaiserslautern High Schools such as football, basketball, wrestling and soccer. The Contractor shall furnish all personnel, equipment, vehicles, supplies, management and supervision necessary to provide/coordinate emergency medical service during DoDDS interscholastic contact sports events at the KMC and RMC locations listed in paragraph 1.2.

The Contractor shall provide, at a minimum, a properly equipped ambulance vehicle (Notfallkrankenwagen, NKTW, DIN EN 1789 Typ B), an ambulance driver and at a minimum, a trained/qualified Emergency Medical Technician (EMT I-85) or German equivalent, actively registered in the local for the duration of all scheduled contact sports events.

4.1.1 EMT Experience: Emergency Medical Technician (EMT I-85) or German equivalent, actively registered in the local, shall have at a minimum, two (2) years’ experience in Ambulance medical assistance services, and, at a minimum, two (2) years’ experience in autonomous performance of medical assistance services.

4.2. Vehicles

4.2.1 The Contractor shall furnish an ambulance vehicle equipped with material and supplies required to perform emergency medical services in accordance with all applicable U.S., German and local laws, regulations, policies and directives (Notfallkrankenwagen, NKTW, DIN EN 1789 Typ B).

4.2.2. Vehicle Maintenance: Vehicles shall be clean and maintained in good repair in accordance with manufacturer’s instructions and specifications, at all times during the performance of this contract.

4.2.3. The Contractor shall equip the ambulance vehicle at a minimum, but not limited to, a properly functioning defibrillator, a portable oxygen unit, spinal board and an intubation kit.

4.3. Ambulance Driver: Ambulance Driver shall have a valid operator's license in accordance with Local Government requirements for their place of operation for the services they perform, shall be capable of administering oxygen and shall have successfully completed the Standard and Advanced First Aid Course of the Red Cross or German equivalent "Rettungssanitäter (RS)" and shall be capable of providing necessary medical assistance to the attending medical care specialist.

4.4. EMT Qualifications:

4.4.1 Ambulance EMT-Level I-85, or German equivalent “Rettungsassistent (RA)” (in accordance with NotSanG Art. 74 Abs. 1 Nr. 19 GG, effective 1 Jan 2014), trained medical provider, shall be certified, licensed or otherwise officially recognized by the local, state or regional Government or public entity where the emergency ambulance service is operated or by which it is governed, and be actively registered in the local

4.4.2. EMT I- Notfallsanitäter (NotSan)

NotSanG Art. 74 Abs. 1 Nr. 19 GG, effective 1 Jan 2014), shall, at a minimum, be capable to perform Cardio Pulmonary Resuscitation, Basic Life Support/ Defib, Spinal/Limb immobilization procedures without physician (Notfallarzt) supervision.

4.4.3. EMT I- Notfallsanitäter (NotSan) NotSanG Art. 74 Abs. 1 Nr. 19 GG, effective 1 Jan 2014), shall, at a minimum, be capable to administer, at a minimum, first aid medical services to typical injuries in contact/collision sporting event(s) such as sprains muscle pulls and tears, broken bones, neck and back injuries, airways and cardiac trauma(s) procedures without physician (Notfallarzt) supervision.

4.4.4. EMT I- Notfallsanitäter (NotSan) NotSanG Art. 74 Abs. 1 Nr. 19 GG, effective 1 Jan 2014), shall, at a minimum, ben Advanced Cardiac Life Support (ACLS) certified nurse, or German equivalent.

4.5. Patient Transport:

4.5.1. When patients require further treatment, the Contractor shall coordinate patient transport to the nearest local medical facility by requesting an additional ambulance vehicle to come on site, pick-up the patient and transport to the nearest local medical facility.

4.5.2. The Contractor ambulance and EMT provider shall remain in place for the duration of the sporting event(s) scheduled for that day.

5.1. Any request made to DRK for medical coverage must include the MTF POC. If DRK is not given the opportunity to accept/decline, due to competing priorities, the host MTF cannot ensure the provision of services.

ATTACHMENT (1)

POINTS OF CONTACT (POCs)

For Schedule of Sports Events Ms. Kathlene G. Clemmons, DoDEA-E Athletic Director e-mail: kathlene.clemmons@ue.dodea.edu Commercial Phone: 06111-435451513 Office DSN: 545-1513 For Access to AIR FORCE (AF) Military Installations

George Bradley, Ramstein High School Athletic Director Cell Phone: 0176-24913767 Office DSN: 480-6951, Commercial: 06371476951 Second POC: Ms. Erin Markus, Cell Phone: 015121290395

For Access to ARMY Military Installations Stephanie Crawford, Kaiserslautern High School Athletic Director Commercial Phone: 0151-23573990 Office DSN: 545-1467, Commercial: 06111-435451467 Second POC: Patrice Powdar, Cell Phone: 0152-54775220

Installation Access Locations AF Military Installation (Ramstein High School), West Gate, 66877 Ramstein-Miesenbach

Army Military Installation (Kaiserslautern High School), Pulaski Gate, Im Haderwald 17, 67661 Kaiserslautern

On-Site Representatives

Ramstein High School George Bradley, Ramstein High School Athletic Director Cell Phone: 0176-24913767 Office DSN: 480-6951, Commercial: 06371-476951 Second POC: Erin Markus, Cell Phone: 0151-21290395

Kaiserslautern High School Stephanie Crawford, Kaiserslautern High School Athletic Director Cell Phone: 015123573990 Office DSN: 545-1467, Commercial: 06111435451467 Second POC: Patrice Powdar, Cell Phone: 015254775220

For Requesting Host MTF Medical Coverage MSgt Latasha L. Smith, 86 MDG 4N Functional Manager e-mail: latasha.l.smith4.mil@health.mil org box: usaf.ramstein.86-mdg.mbx.cce@health.mil Commercial Phone: 06371462592 Office DSN: 479-2592

MSgt Wilfredo Abas, 86 MDG 4N Functional Manager e-mail: wilfredo.j.abas.mil@health.mil org box: usaf.ramstein.86-mdg.mbx.cce@health.mil Commercial Phone: 06371461005 Office DSN: 479-1005

FOR PAYMENT ONLY, 86th Medical Group

NAME / TELEPHONE NUMBER / EMAIL ADDRESS:

TSgt Tillema 06371-46-2573 (DSN 479-2573) michael.j.tillema2.mil@health.mil Ms. Sandy Kammermann 06371-46-2440 (DSN 479-2440) sandy.v.kammermann.ln@health.mil Ms. Annerose Pitz 06371-46-2419 (DSN 479-2419) annerose.pitz2.ln@health.mil