HT0011-26-RFI-0610 ASBP-Final.pdf

REQUEST FOR INFORMATION (RFI)

HT0011-26-RFI-0610

THIS IS A REQUEST FOR INFORMATION (RFI) NOTICE ONLY. THIS IS NOT A

REQUEST FOR PROPOSALS (RFP). NO SOLICITATION IS AVAILABLE AT THIS

TIME.

The Defense Health Agency (DHA), Professional Services Contracting Division (PS-CD) is conducting market research and identifying potential Contractors that may possess the expertise, capabilities, and experience to meet the requirements of the DHA Armed Services Blood Program (ASBP) Business Management Support contract. If solicited, the Government anticipates issuing this acquisition under the following North American Industrial Classification (NAICS) and Product Service Code (PSC) codes:

NAICS 541611: Administrative Management and General Management Consulting Services.

PSC R408: Support – Professional: Program Management/Support.

All information contained in the RFI is preliminary as well as subject to modification and is in no way binding on the Government. This RFI will be the basis for collecting information on capabilities available. This RFI is issued solely for information and planning purposes. All requested information is intended to facilitate the Government’s market research efforts and inform the Government’s acquisition strategy.

This requirement was previously set-aside under the Small Business Administration’s 8(a) Section Program, and this requirement must remain in that program. Therefore, the Government intends to solicit on a competitive basis to only vendors in the 8(a) Program. The Government is only seeking responses to this RFI from interested vendors that are under Section 8(a) Program and have an active 8(a) SBA certification.

1. Overview and Procurement Description:

The ASBP and the Service Blood Program Officers (SBPO) of the Army, Navy, and Air Force have a proud history of providing quality blood products for service members, veterans and their families in both peace and war. Since its inception more than 70 years ago, the ASBP has collected over 5 million units of blood to support the United States (U.S.) Military and its allies. Blood collected from active-duty military personnel, Department of Defense (DoD) civilian employees, military veterans/retirees and military family members has saved the lives of countless injured or ill military community members. Our nation's military has come to depend on the ASBP to provide a sustained, secure, and safe blood supply across the country and around the world.

Blood Donor Centers (BDC) around the globe that are registered and licensed by the Food and Drug Administration (FDA) and accredited by AABB (Association for the Advancement of Blood and Biotherapies).

The following organizations and offices are integral components of the ASBP:

Armed Services Blood Program (ASBP) Joint Blood Program Officers (JBPO) Area Joint Blood Program Officers (AJBPO) Three Service (Army, Navy, Air Force) Blood Program Offices (SBPO) Armed Services Whole Blood Processing Laboratories (ASWBPL) Blood Donor Centers (BDC) Transfusion Services (TS)

Blood Product Depots (BPD) Medical Detachment Blood Support (MDBS) Expeditionary Blood Transshipment System (EBTS) Medical Treatment Facilities (MTF)

Mission: To provide quality blood products and services for all worldwide customers in peace and war.

Objectives: The Armed Services Blood Program must continue to enhance operations while remaining fiscally sound through data-driven analysis and processes. Utilizing a business enterprise architecture, bolstered by established strategic plans and objectives. The ASBP’s goal is to remain a transformative net-centric, business focused, highly efficient and effective service-oriented organization.

2. Scope and Technical Requirements:

Any solicitation issued as a result of this RFI will be solicited for a five (5) year contract in support of the DHA Armed Services Blood Program Division.

2.1 Technical Requirements:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform business management support services and data analytics for ASBP as defined in the requirement except for those items specified as government furnished property and services.

The contractor shall perform to the standards in the requirement to include reporting, analyzing, strategizing, creating metrics and providing briefs to manage and determine efficiencies of blood management for ASBP.

The contractor must possess the capability and have the ability to perform all of the following tasks, as required by the Performance Work Statement:

• Capability to develop and support the ASBP through strategic and tactical goals and leadership driven projects;

• Capability to propose data-driven initiatives that meet the Armed Forces peace and wartime operational need for blood products in a timely, efficient, cost effective and regulatory compliant manner;

• Capability to analyze process re-engineering, with an understanding of technical problems and solutions as they relate to the current and future business environment;

• Capability to gather and analyze data to identify trends, patterns and insights;

• Capability to propose solutions and improve processes through stakeholders while understanding their needs; ensure implemented solutions align with business objectives;

• Capability to create visual representations for current and proposed business processes to identify areas for improvement;

• Capability to track key performance indicators to measure the effectiveness of implemented solutions;

• Capability to build relationships and effectively manage expectations with diverse stakeholders;

• Capability to execute a Program Management Plan that consist of control policies and procedures in accordance with standard industry practices for project administration, execution, and tracking;

• Capability to generate and analyze programmatic data within the Enterprise Blood Management System-Donor (EBMS-D), and other ASBPD data sources;

• Capability to develop studies and ad-hoc studies and analysis to improve the performance, productivity, and efficiency of ASBP Operations and necessary to support strategic initiatives;

• Capability to support Strategic Planning to include business process improvement utilizing leading commercial best practices and tools, techniques, and procedures (TTPs); and active participation with the Program Office with presentation at monthly meetings;

• Capability to craft, review, negotiate, and track MOAs with external partners such as civilian blood centers and other agencies;

• Capability to maintain a centralized repository of all active and expired MOAs, along with associated documentation, which is critical for effective program oversight and compliance;

• Capability to conduct data analysis and support of all the interdependent activities needed to achieve change and the impact of change on these;

• Capability to conduct functional validation and verification;

• Capability to manage analytics and administration management to include, but not limited to other: Provide management analytics, administrative management, and business operations support assist the ASBPD's processes by researching and analyzing policies, procedures, and structure, recommend alternatives for operations to achieve optimal efficiency and effectiveness in meeting mission requirements in the most cost-effective manner;

• Capability to conduct track, maintain, provide expert guidance and coordination and foreign nation blood comparability assessments and prepare country comparability reports, per ASBP guidance, which determine comparability of a nation’s blood supply to US standards;

• Ability and capability to participate and manage the planning and implementation of donor screening procedures per the Walking Blood Bank (WBB) draft Multi-Service Regulation (MSR) and oversee donor screening processes, including testing services and result recording;

• Capability of developing and delivering comprehensive training for WBB collection, transfusion, and storing of fresh whole blood. Document all training;

• Ability to assist with the development of deployment plans for WBB personnel and resources;

• Ability to Proactively collaborate with ASBP stakeholders, including legal counsel, program managers, Medical Treatment Facility personnel, Service Blood Program Officers and operational personnel, to facilitate the MOA process;

• Ability to participate in the design, redesign, and enhancement of ASBP Information Management Systems;

• Capability of generating reports from ASBP systems to support business decision-making (e.g., donor demographics, inventory levels, product usage).

Assist with data validation and quality control;

• Capability to maintain and update system documentation, including standard operating procedures (SOPs), user manuals, and disaster recovery plans;

• Capability to develop messaging & materials for blood donation campaigns;

• Capability to create newsletters, graphics, videos, and photos for all ASBP communication channels;

• Capability to maintain and update the ASBP website with current information;

• Ability to ensure all communications protect donor privacy (HIPAA);

• Capability to perform records management to include to maintain official electronic records and electronic non-records (active and inactive) in the DHA Electronic File Station (EFS);

• Capability to box and inventory inactive paper records eligible for transfer to a Federal Records Center (FRC) and follow the National Archives and Records Administration (NARA) regulations for record digitization activities;

• Ability to obtain and maintain qualified key personnel, i.e. Program Manager and Business Analyst 3;

• Ability to be able to travel to locations within the USA and overseas such as Germany and Japan.

3.0 Capability Statements Instructions: Capability Statement shall be submitted in Adobe Acrobat PDF format and are due no later than 5 PM E.T., Friday, October 31, 2025. RFI submissions submitted after the due date will not be assessed.

Responses shall be limited to 8 (eight) pages. The 8-page limit applies to the vendor responses to the capabilities and abilities requirement that are listed in items 2.1 Technical Requirements. The page limit does not count towards the response of the administrative information (see Section 2), respondents answers to questions (see Section 3), acquisition information (see Section 4).

Your response to this RFI shall be submitted via email to the following point of contacts:

Contracting Officer, Vicki Whiteman at vicki.l.whiteman.civ@health.mil and Contract Specialist, Roger Henriquez, at roger.n.henriquez.ctr@health.mil. Please use the following title in your email subject line HT0011-24-RFI-0610 ASBP Business Management Support Capability Statement. The response should not exceed a 5 MB e-mail limit for all items associated with the RFI response.

Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED.

To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

Please ensure submissions include responses to the following:

Section 1: The Capability Statement shall address your Capabilities and Abilities in response to bullet items under 2.1 Technical Requirements.

Section 2: The Capability Statement shall provide Administrative Information, and shall include the following as a minimum:

a. Company Name; mailing address, phone number, and e-mail of designated point of contact.

b. DUNS;

c. CAGE CODE;

d. Applicable NAICS Codes;

e. Business size status and date of last certification; and

f. Applicable GSA SINs [to include description of SIN product/service classification/description];

g. Contracting vehicles that would be available to the Government for the procurement of the service. [i.e. GSA PSS, GSA OASIS, NASA SEWP, etc.] (This information is for market research only and does not preclude your company from responding to this notice.)

Section 3: The Capability Statement shall include the Respondents Answers to Questions – Provide answers to the following questions, include assumptions or other conditions.

a. Given a complete solicitation, what would be the minimum time the business concern would reasonably require for preparing a quote or proposal for a competition?

b. Considering the answer to the previous question and the likelihoods the results of this

RFI could support a competitive solicitation, would the business concern respond to a solicitation for competitive quotes or proposals?

c. Given the uniqueness of this requirement, would your business consider these services being requested as commercially available?

d. In response to the previous question, what special requirements, if any, should be considered by the Government for this type of service?

e. Describe corporate experience providing the same or similar services to the requirements areas. Experience can be either for the public or for Government agencies.

f. Describe your company’s capabilities to meet the technical characteristics and requirements areas defined in this RFI and associated attachments.

g. Provide recommendations for the Government to consider in writing its requirements that will maximize the use of innovative solutions, minimize cost, and/or increase efficiencies.

h. Describe an assessment of perceived risks, concerns, and challenges associated with this acquisition.

i. Provide suggestions for the Government to consider that will allow for a successful transition from incumbent contractor(s).

Section 4: The Capability Statement shall include the Acquisition Information:

The Defense Federal Acquisition Regulations (DFARs) Compliance. In response to this RFI, please answer the following questions based on DFARS Clause 252.204-7008 and 252.204-7012.

a. Is your company currently compliant with the requirements for information systems in the DFARS provision 252.204-7012?

b. If your company is not currently compliant, and your company is interested in submitting a quotation or proposal under any future resulting solicitation, could your company become compliant with DFARS 252.204-7012 by the time of submission of a quotation or within 30 days of submission of a quotation?

c. Is your company and associated company employees working Cybersecurity (Information Assurance (IA))/Cyberspace functions compliant with DoD training requirements in Department of Defense Directive (DoDD) 8140.01 (latest version), and DoD 8140.03 (latest version)?

d. If your company is not currently compliant and your company is interested in submitting a quotation or proposal under any future resulting competition, could your company become compliant with DoDD 8140.01 and DoD 8140.03 by the time of submission of a quotation or proposal or within 30 days of submission of a quotation or proposal?

e. Please advise of any relevant feedback regarding the selection of this NAICS 541611 and PSC code R408. Do you believe that the anticipated NAICS and PSC are appropriate for this type of acquisition?

f. Please provide recommendations for technical requirements and/or innovation areas that could differentiate offerors.

g. Your recommended contracting strategy.

4.0 Disclaimer:

The Acquisition Strategy for this effort has NOT been finalized and this is NOT a request for proposal. In accordance with Federal Acquisition Regulation (FAR) 15.201, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Contractors responding to this request are advised that participation does NOT ensure opportunities for future solicitations or contract awards. The Government will NOT reimburse any Contractor or individual for any expenses associated with preparation or participation in this request for information.