HT001124RFI0621 RFI-Clinical Skills.pdf

REQUEST FOR INFORMATION (RFI)

CLINICAL SKILLS

1.0 Description

1.1 THIS RFI IS BEING ISSUED IN ACCORDANCE WITH DFARS PGI 206.302-1, IN

WHICH DHA SEEKS TO ISSUE A SOLE SOURCE CONTRACT FOR AN ONLINE

CLINICAL SKILLS REFERENCE DATABASE. The Medical Affairs, Clinical Support Division of the Defense Health Agency (DHA) has a requirement to provide an online reference database for performance-based education and training, managing nursing and allied health clinical skills, and procedures competency assessment, tracking and reporting for educational credit.

1.2 THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is being issued solely for information and planning purposes. It does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. Respondents are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. Either a notice of intent to sole source or solicitation synopsis will be posted via SAM.gov.

2.0 Background

2.1. The Department of Defense (DoD) and Military Health System (MHS) health care professionals require access to reference modules for evidenced-based, interactive clinical skills and procedures that evaluate and track clinical staff competencies within patient care areas. This resource is required as a first-line, comprehensive source of reference for procedures and skills for DoD Medicine and the MHS. The online clinical reference offers comprehensive education for nursing orientation, clinical competency management, and nursing professional development.

2.2. The DHA currently provides online subscription access for eligible enrollees via the Elsevier Patient Instruction, American Society of Peri-Anesthesia Nurses (ASPAN), Clinical Key, and Clinical Skills platforms. Eligible enrollees include all DoD-wide healthcare system military, civil servant, civilian, public health service, contractor, students, or volunteer medical or other associated support personnel regardless of duty location, service affiliation, deployment status, or organization.

3.0 Requested Information

3.1. DHA has a requirement to provide an online reference database that offers comprehensive education for nursing orientation, clinical competency management, nursing professional development and peri-anesthesia procedures.

3.2. Capability Needs:

3.2.1. Capability to provide an online clinical reference database that offers nursing orientation, clinical management, nursing development and peri-anesthesia procedures.

3.2.2. Capability to provide an online, interactive source of reference for Clinical Skills, Clinical Key and ASPAN.

3.2.3. Capability to provide tracking for peri-anesthesia nursing.

3.2.4. Capability to provide inclusion of ASPAN knowledge inventory tool (KIT).

3.2.5. Capability to develop and maintain interactive learning modules with in-unit assessments that corresponds to knowledge needed for nursing care.

3.2.6. Capability for assessment and tracking of peri-anesthesia procedure, materials, and equipment knowledge. Such capability shall be access controlled.

3.2.7. Capability to evaluate individuals learning needs, create assignments, and track the progress of staff against established standards.

3.2.8. Capable of unlimited, simultaneous access by authorized users.

3.2.9. Capable of providing a help ticket system for technical difficulties and provide a monthly report of technical service request from users.

3.2.10. Capability to provide online support and tools for quality improvement (patient risk assessment, reference materials, etc.).

3.2.11. Capability to provide ongoing training sessions for nurse educators and preceptors that enable nurse educators and preceptors to better support individual learners to use the product and provide virtual live user training sessions.

3.2.12. Capability to meet DOD and Federal Law requirements for cybersecurity and agreements (hospital participation and business/data sharing agreements) prior to the contract award.

3.2.13. Capability to provide a comprehensive library of professional, authoritative, evidence-based interactive skills and procedure reference modules offering quick, summarized skill information, detailed rationales and illustrations, and video or flash-based animation equal to or greater than hard-copy nursing sills and procedure references.

3.2.14. Capable of accessing online nursing practice references and skills evaluation tools which will include full-text descriptions, checklists, illustrations, and tests.

3.2.15. Capability of receiving, tracking, reporting and authorizing users to access Continuing Medical Education, Continuing Nurse Education and Continuing Education.

3.2.16. Capability to maintain student transcripts and allow learner accounts to transfer when the learner changes duty locations, employee status, names, or is temporarily assigned outside the career field.

3.2.17. Capable of allowing administrators to have the option to tailor the test requirement to the needs of the unit and individuals and allow access 24 hours /7 days a week/365 days a year to authorized users.

3.2.18. Allow Air Force Learner registration and demographic information will be directly tied to the Air Force Knowledge Exchange (AFKX).

4.0 Responses

4.1 Interested parties are requested to respond to this RFI with a Capability Statement to include two sections: Section 1-Administrative Information per RFI Section 4.3 and Section 2- Requested Information per RFI section 3.0. Capability Statements should be tailored to the particulars of this effort. In addition, if significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management approach for such arrangements.

4.2 Capability Statements should be submitted in Microsoft Word for Office compatible format and are due no later than 1 PM EST, Monday, December 2, 2024. Responses shall be limited to 8 (eight) pages for Section 2 – Requested Information per RFI 3.0 and submitted via e-mail to Crystal Randolph, crystal.d.randolph.civ@health.mil. Please use the following title in your email subject line HT0011-24-RFI-0621 Clinical Skills Capabilities. Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned. RFI submissions submitted after the due date will not be assessed.

4.3. Section 1 of the Capability Statement shall provide administrative information, and shall include the following as a minimum:

4.3.1. Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, and e-mail of designated point of contact.

4.3.2. Recommended contracting strategy.

4.3.3. In order for the Government to assess the market capability of your company or organization as to the administration of one or more aspects of the Clinical Skills contract, please provide the following information:

Please provide the following company information:

a. Company Name;

b. DUNS;

c. CAGE CODE;

d. Applicable NAICS Codes;

e. Business size status and date of last certification; and

f. Applicable GSA SINs [to include description of SIN product/service classification/description];

g. Contracting vehicles that would be available to the Government for the procurement of the service. [i.e. GSA PSS, GSA OASIS, NASA SEWP, etc.] (This information is for market research only and does not preclude your company from responding to this notice.)

4.3.4. Questions to Respondents – Provide answers to the following questions, include assumptions or other conditions.

a. Given a complete solicitation, what would be the minimum time the business concern would reasonably require for preparing a quote or proposal for a competition?

mailto:crystal.d.randolph.civ@health.mil

b. Considering the answer to the previous question and the likelihoods the results of this RFI could support a competitive solicitation, would the business concern respond to a solicitation for competitive quotes or proposals?

4.3.5. In response to this RFI, please answer the following questions based on DFARS Clause 252.204-7008 and 252.204-7012.

a. Is your company currently compliant with the requirements for information systems in the DFARS provision 252.204-7012?

b. If your company is not currently compliant, and your company is interested in submitting a quotation or proposal under any future resulting solicitation, could your company become compliant with DFARS 252.204-7012 by the time of submission of a quotation or within 30 days of submission of a quotation?

c. Is your company and associated company employees working Cybersecurity (Information Assurance (IA))/Cyberspace functions compliant with DoD training requirements in Department of Defense Directive (DoDD) 8140.01 (latest version), and DoD 8570.01-M (latest version)?

d. If your company is not currently compliant and your company is interested in submitting a quotation or proposal under any future resulting competition, could your company become compliant with DoDD 8140.01 and DoD 8570.01-M by the time of submission of a quotation or proposal or within 30 days of submission of a quotation or proposal?

4.4 The number of pages in Section 1 – Administrative Information of the Capability Statement shall not be included in the 8 (eight) page limitation for Section 2 – Requested Information of the white paper. Section 2 – Requested Information of the Capability Statement shall provide the information as requested in Section 3.0 of this RFI and shall be limited to 8 (eight) pages.

5.0 Industry Discussion

N/A

6.0 Summary

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify sources that can provide Clinical Skills and Capabilities. The information provided in the RFI is subject to change and is not binding on the Government. The DHA has not made a commitment to procure any of the items/services discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Questions submitted regarding this RFI will not be accepted or acknowledged nor will there be a response.