(draft) PWS DHAPP Project Mgmt.pdf

DHA PWS Template V13 November 16, 2021

Department of Defense Defense Health Agency

Performance Work Statement

DHAPP Project Management

DHA/Public Health

DoD HIV/AIDS Prevention Program

Solicitation Number:

Version: 1

Date:

PART 1

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide Project Management Support Services to Department of Defense(DoD) HIV/AIDS Prevention Program (DHAPP).

1.2 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Services to DHAPP as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this PWS.

1.3 Background: The DHAPP, as part of the DoD program to reduce HIV/AIDS in Allied Nations Uniformed Services, identifies and supports organizations with novel approaches to developing laboratory and clinical HIV/AIDS education, treatment and prevention programs. In 1999, the United States joined the International Partnership against HIV/AIDS in Africa (IPAA) to mitigate the HIV pandemic and stop the spread of the AIDS virus. As the DoD lead for this effort, the DHAPP Management Officeprovides day-to-day direction of the DoD effort. It prepares and delivers periodic reports and provides the results of assessments to the appropriate Deputy Assistant Secretary of Defense (DASD), assists selected foreign militaries in establishing HIV/AIDS-specific treatment and management programs for their personnel, assist in training

November 16, 2021 programs and policy implementation, and integrates with other U.S. Government programs and multilateral organization (UNAIDS, WHO).

1.4 Objectives: (1) Assist selected foreign militaries in establishing HIV/AIDS-specific policies for their personnel; (2) Assist selected foreign militaries in adapting and providing HIV/AIDS prevention programs; (3) Train military personnel in selected foreign militaries to implement, maintain, and evaluate HIV/AIDS prevention, treatment, and clinical management programs; (4) Assist selected foreign countries in developing military and culturally appropriate interventions to affect high-risk HIV/AIDS attitudes and behaviors; and (5) Integrate with, and make use of, other U.S. Government programs and those managed by allies and the United Nations (UN).

The technical objective is to augment the capability of DHAPP with contracted consultants, both in numbers and depth of expertise, when conducting HIV/AIDS prevention and education programs on a global scale in consonance with the aforementioned business objectives and the below management objectives.

The management objectives are: (1) Support the DHAPP as the International HIV Program for DoD; (2) Work together with the Office of the U.S. Global AIDS Coordinator (OGAC) in Washington, DC to provide operational knowledge and consultative expertise needed for monitoring and evaluation of ongoing or planned HIV/STI prevention, care, and treatment programs among members of the indigenous Armed Forces in participating nations; and (3) Assist with the execution of the President’s Emergency Plan for AIDS Relief (PEPFAR).

1.5 Scope: The DHAPP, as represented by the Defense Health Agency (DHA), has a requirement for consultant services. As previously mentioned, consultant services will support the HIV/AIDS prevention and education programs on a global scale. There may be a mix of on-site and off-site contractor personnel during the performance of the requirement. On-site performance is required in San Diego, CA with travel to countries of participating foreign militaries.

The services provided support the following essential mission functions:

• Assist selected foreign militaries in establishing HIV/AIDS-specific policies for their personnel.

• Assist selected foreign militaries in adapting and providing HIV/AIDS prevention programs.

• Train military personnel in selected foreign militaries to implement, maintain, and evaluate HIV/AIDS prevention, treatment, and clinical management programs.

• Assist selected foreign countries in developing military and culturally appropriate interventions to affect high-risk HIV/AIDS attitudes and behaviors.

• Integrate with, and make use of, other US Government programs and those managed by allies and the United Nations.

• Augment the capability of DHAPP with contracted consultants, both in numbers and depth of expertise, when conducting HIV/AIDS prevention and education programs on a

November 16, 2021 global scale in consonance with the aforementioned business objectives and the below management objectives.

• Support DHAPP as the lead DoD office for HIV/AIDS support for partner militaries.

• Work together with the OGAC in Washington, DC to provide operational knowledge and consultative expertise needed for monitoring and evaluation of ongoing or planned HIV/STI prevention, care, and treatment programs among members of the indigenous Armed Forces in participating nations.

Augment DHAPP capacity to develop equitable care for all people living with HIV, to include improving access to care, decreasing stigma and discrimination, and decreasing violence against disadvantaged individuals infected with HIV.

• Assist with the execution of the PEPFAR.

1.6 Period of Performance (PoP): Period of Performance is a 60-month period beginning February 23, 2024.

1.6.1 Transition: Transition-in/transition-out period is not applicable.

1.7 Administrative specifications

1.7.1 Place of performance: The work shall be performed at the Naval Health Research Center located in San Diego, CA, with travel as noted in section 1.8. In addition, limited contractor positions are located at the OGAC in Washington D.C.

1.7.2 Recognized Federal holidays: The contractor is not required to perform services on the following recognized Federal holidays, with the possible exception of travel or temporary duty requirements.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.7.3 Hours of operation: The contractor is responsible for conducting business Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.8 Contractor travel: Travel in the Continental United States(CONUS) and Outside the Continental United States (OCONUS) is required to perform this PWS. Travel approval must be processed in accordance with client-command procedures (e.g., TAD request), in accordance with Joint Travel Regulations (JTR), documented and submitted with the Monthly Status Report, and correlated with a corresponding line item in the invoice for payment. The number of Contractor personnel required will be determined at the discretion of the technical point of

November 16, 2021 contact (POC). For all trips, the point of departure is San Diego, CA unless otherwise directed by the technical POC. Travel claims for all on-site Contractor personnel shall be in accordance with the JTR. All travel will need to be approved by the Contracting Officer Representative (COR) in writing via e-mail. Travel into any of the OCONUS areas must be processed in accordance with standing DoD Directives and Command area of responsibility procedures.

Contractor shall be authorized travel expenses consistent with the cost principles and procedures in Federal Acquisition Regulation (FAR) Part 31.2, Travel Costs and the limitations of funds specified in the contract. All travel requires Government approval/authorization and notification to the COR. Travel destinations may include but are not limited to:

Item No.

Location Number of Trips

Number of Persons

Length of Trips (days per trip)

OCONUS

1 Rwanda 1 10 3 days 2 Sierra Leone 1 10 3 days 3 Uganda 1 10 3 days 4 Liberia 1 10 3 days 5 Johannesburg, South

Africa 5 17 7 days

6 Chad 1 10 5 days 7 Cote d’Ivoire 1 10 5 days 8 Liberia 1 12 5 days 9 Democratic Republic of the

Congo 1 12 5 days

10 Malawi 1 10 2 day 11 Swaziland 1 10 4 days 12 Zambia 1 10 3 days 13 Guinea-Bissau 1 10 1 days 14 Lesotho 1 10 1 days 15 Mozambique 1 10 5 days 16 Togo 1 10 3 days 17 Gabon 1 10 3 days 18 Benin 1 10 5 days 19 Geneva, Switzerland 1 10 3 days

CONUS

20 San Diego, CA 2 12 5 days 21 Washington, DC 16 17 5 days 22 Atlanta, GA 2 12 5 days

1.9 Other Direct Costs (ODC): There may be ODCs incurred,including but not limited to production of scientific/medical literature, acquisition of computers/software, communications expenses, small laboratory equipment and supplies incidental to performance, miscellaneous office supplies, temporary labor support, office furniture, and other expenses such as training, shipping, and conference preparations, are essential to perform these services. (, ODCs will be defined on an as needed basis in writing (e.g., e-mail) by the technical POC for this contract.

There may also be communications expenses required to perform these services. These expenses may include purchase of mobile phones and service, mobile hot spot access, WiFi hardware and service, web hosting service, cloud based storage fees, and internet/cable service.

November 16, 2021

1.10 Quality

1.10.1 Quality Control (QC): . The contractor shall establish and maintain an effective Quality Control system to ensure services provided under contract are delivered. The details of this requirement shall be submitted in writing via a Quality Control Plan (QCP). The QCP will be reviewed by the COR and Contracting Officer (CO) for approval. Once approved, a final QCP shall be submitted to the COR and CO within 10 days of award.

1.10.2 Quality assurance (QA): The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan provides a systematic method for the Government to evaluate performance and to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.11 Contractor personnel

1.11.1 Common Access Card (CAC) requirements: For all contractors who will work in Government facilities, the Facilities Security Officer (FSO)/Company's Security POC will provide the Government all the required information per the DHA CAC request process current version 2.1, January 2018, attached in Part 7 of the PWS. A CAC is the standard identification for eligible DoD contractor personnel. Contractor personnel performing work must have and maintain the appropriate security and designation required. All work under this contract is unclassified.

1.11.1.1 The contractor shall return all CACs to the COR if no longer performing work under this contract or the card has expired.

1.11.2 Contractor onboarding and training: The contractor shall complete all requirements, training, and forms as prescribed in the following requirements:

1.11.2.1 The DHA’s “Onboarding Checklist for Contractor Employees” is located at the DHA Onboarding and Offboarding Portal at https://info.health.mil/cos/admin/hr/IO/SitePages/Home.aspx

1.11.2.2 The DHA’s contractor training instructions embedded in Part 7..

1.11.2.3 The contractor shall comply with onboarding requirements of the DHA for contractors needing to be issued CAC identification, including DoD- and DHA-directed training and forms submission, prior to network access, as displayed in the In/Out-Processing Portal at:

https://info.health.mil/cos/admin/hr/IO/SitePages/home.aspx (note: Public Key Infrastructure (PKI)-restricted, printed versions available).

1.11.2.4 The DHA’s new employee handbook in Part 7.

1.11.3 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

https://info.health.mil/cos/admin/hr/IO/SitePages/Home.aspx https://info.health.mil/cos/admin/hr/IO/SitePages/home.aspx

November 16, 2021

1.11.4 Key control: The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the CO.

1.11.4.1 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the CO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor.

In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.11.4.2 The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s personnel assigned to the location. The contractor shall prohibit the opening of locked areas by contractor’s personnel to permit entrance of persons other than contractor’s personnel engaged in the performance of assigned work in those areas, or personnel authorized entrance by the base commander

1.11.5 Lock combinations: The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know.. These procedures shall be included in the contractor’s QCP.

1.12 Key personnel: The contractor shall provide a contract manager, and alternate, who shall be responsible for the performance of the work. The contract manager and alternate shall shall be designated in writing to the CO. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 5:00 p.m. Monday thru Friday except Federal holidays or when the government facility is closed. f. Qualifications for all key personnel are listed below:

Contract Manager and Alternate must have 24 semester hours in advanced degree training in public health or health-related graduate training; 10 or more years of public health experience;

and familiarity with Defense Department administrative and contracting regulations.

1.13 Data rights: Any data generated by this activity remains the exclusive property of DHAPP and DHA. Any use or publication of this data by a contracting agency must have the written authorization by DHAPP.

1.14 Reporting

1.14.1 Contractor Manpower Reporting (CMR): RESERVED.

November 16, 2021

1.14.2 Non-Disclosure Agreement (NDA): All contractor personnel who will obtain access to proprietary, classified, or confidential information or any information release of which is protected or governed by law or regulation associated with DHA acquisitions shall be required to complete and sign a DHA contractor NDA (DHA Form 49) prior to beginning work on the subject contract. The contractor shall execute an NDA on behalf of the company and shall ensure that all staff assigned to, including all subcontractors and consultants, or other personnel performing on contract/Task order execute an NDA protecting the procurement sensitive information of the Government and the proprietary information of other contractors. The NDA shall be executed not later than first day of employment and to be renewed upon exercising a contract option period. Assignment of staff who has not executed this statement or failure to adhere to this statement shall constitute default on the part of the contractor. The contractor shall maintain originally signed NDAs of individual employees and provide copy to the COR.

1.14.3 Government’s COR: The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the CO and contractor of any deficiencies; coordinate availability of government furnished property (GFP); and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.14.4 Post award conference/periodic progress meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The CO, COR, and other Government personnel, as appropriate, may meet periodically (telephonic or virtually) with the contractor to review the contractor's performance. At these meetings the CO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.15 Contractor Identification

1.15.1 Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. All contractor personnel shall identify themselves as contractor support personnel in all forms of communication with all entities with whom DHA/Deputy Assistant Director for Acquisition (DAD-A)/Head of the Contracting Activity (HCA) has business dealings. The contractor shallanswer all telephone calls and have a personalized voice message with an introductory statement that identifies the person as contractor support personnel. Ensure those whom the person interacts in any and all capacity understands that the

November 16, 2021 person is contractor support personnel. Include a title block in all emails that states the fact that the person is contractor support personnel.

1.15.2 Contractor personnel will be required to attend meetings or otherwise communicate with Government and/or other contract representatives to meet the requirements of this order.

Contractor personnel shall make their contractor status known during introductions.

1.15.3 Contractor personnel, while performing in a contractor capacity, are prohibited from using their retired or reserve component military rank or title in any written or verbal communications associated with the contracts in which they provide services.

1.16 Contractor Access to Health Affairs (HA)/DHA Network(s)

1.16.1 FSO/Company's Security POC shall notify the DHA Personnel Security Office after being awarded a contract that requires access to a DoD system. Contractor personnel requiring access to the HA/DHA networks for performance of their tasks require a background investigation and the security awareness training. The contractor shall be prepared for this process as it could take two (2) or more weeks. The FSO/Security POC shall submit a Standard Forms (SF) 85 and 86 to DHA's Personnel Security Office for a background investigation.

1.16.2 Company's FSO/Security POC must notify the Personnel Security Office when the contractor has submitted the SF-85 and86. The FSO/Security POC, or the COR must notify the DHA Personnel Security Office in writing of a contractor's termination from the contract, including the termination date.

1.17 Personnel Security

1.17.1 The contractor shall comply with DoD 8570.01-M, “Information Assurance Workforce Improvement Program, CH4” November 10, 2015 as amended; 8500.01, “Cybersecurity”, dated March 14, 2014; DoD Manual (DoDM) 6025.18, “Implementation of the Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule Compliance in DoD Health Care Programs” dated March 3, 2019, Department of Defense Instruction (DoDI) 6025.18 “HIPAA Privacy Rule Compliance in DoD Health Care Programs”, dated March 13, 2019; and DoDM

5200.02 “Procedures for the DoD Personnel Security Program (PSP),” incorporation change 3, effective September 24, 2020. Contractor responsibilities for ensuring personnel security include, but are not limited to, meeting the following requirements:

1.17.1.1 Follow the DHA Personnel Security Office guidelines for submittal of security clearances. Contact the DHA Personnel Security Office for guidance on the appropriate background investigation required for personnel on the contract. The DHA Personnel Security Office can be reached at (703) 275-6038.

1.17.1.2 Initiate, maintain, and document personnel security investigations appropriate to the individual’s responsibilities and required access to Controlled Unclassified Information (CUI).

1.17.1.3 DHA Personnel Security Office does not deny any access to any automated information system (AIS), network, or Controlled Unclassified Information (CUI). If a contractor receives an unfavorable background investigation, the request for access will be sent back to the FSO for

November 16, 2021 further action. Any unfavorable adjudication will result in DHA Personnel Security Office not signing off on any access request.

November 16, 2021

PART 2

2.0 DEFINITIONS, ACRONYMS, AND APPLICABLE

PUBLICATIONS/INSTRUCTIONS

2.1 Definitions:

2.1.1 Category D: Information Technology (IT) and Telecommunications Services (called D- Services)

2.1.2 Category R: Support (Professional/Administrative/Management) Services (called R- Services)

2.1.3 Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4 Contracting Officer’s Representative (COR): An individual, including a contracting officer’s technical representative (COTR), designated and authorized in writing by the CO to perform specific technical or administrative functions. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Nonpersonal services contract: a contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

2.1.6 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

The Government will prepare the QASP in accordance with the deliverables.

2.2 Acronyms:

AIDS Acquired Immunodeficiency Syndrome AIS Automated Information System AO Authorizing Official APL Approved Products List APL AQL Acceptable Quality Level ARRT Acquisition Requirements Roadmap Tool ART Antiretroviral Treatment ARV Antiretroviral Medication ATO Authority to Operate B2B Business-2-Business CAC Common Access Card CAP Cloud Access Point CCEVS Common Criteria Cybersecurity Evaluation and Validation Scheme CDC Centers for Disease Control

November 16, 2021

CDI Covered Defense Information CDRL Contract Data Requirement List CE Computer Environment CIO Chief Information Officer CJCSM Chairman of the Joint Chiefs of Staff Manual CMMC Cybersecurity Maturity Model Certification CMR Contractor Manpower Reporting CND SP Computer Network Defense Service Provider CNSS Committee on National Security Systems CNSSI Committee on National Security Systems Instruction CO Contracting Officer CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative CS Contract Specialist CSP Cloud Service Provider CSSP Cyber Security Service Provider CUI Controlled Unclassified Information DAD-A Deputy Assistant Director for Acquisition DBB Design-Bid-Build DC3 DoD Cyber Crime Center DD 254 Department of Defense Contract Security Requirement List (if applicable) DFARS Defense Federal Acquisition Regulation Supplement DHA Defense Health Agency DHAPP DoD HIV/AIDS Prevention Program DISA Defense Information System Agency DMZ Demilitarized Zone DOD Department of Defense DoDD Department of Defense Directive DoDI Department of Defense Instruction DoDM Department of Defense Manual DPCLO DHA Privacy and Civil Liberties Office DSAA Data Sharing Agreement Application DSAs Data Sharing Agreements DUA Data Use Agreement eMSM Enhanced Multi-Service Markets EULA End User License Agreement EVM Earned Value Management FAR Federal Acquisition Regulation FCI Federal contract information FE Facilities Enterprise FedRAMP Federal Risk Authorization and Management Program FISMA Federal Information Security Modernization Act FRCS Facility Related Control Systems FSO Facilities Security Officer HA Health Affairs

November 16, 2021

HCA Head of the Contracting Activity HIPAA Health Insurance Portability and Accountability Act HIT Health Information Technology HIV Human Immunodeficiency Virus HMIS Health Information Management Systems I/O In/Out Processing Portal IA Information Assurance IAVM Information Assurance Vulnerability Management ICT Information Communication Technologies IGCE Independent Government Cost Estimate IO Initial Outfitting IPv Internet Protocol Version IRAPT Invoicing, Receipt, Acceptance, and Property Transfer (formerly Wide Area Work Flow) IRB Institutional Review Board IS Information System ISCM Information Security Continuous Monitoring ISP Internet Service Provider IT Information Technology IV&V Independent Verification & Validation MedCOI Medical Community of Interest MHS Military Health System MIHTP Military International HIV Training Program MIL-STD Military Standard MTFs Military Treatment Facilities NCR National Capitol Region NDA Non-Disclosure Agreement NIAP National Information Assurance Partnership NIST National Institute of Standards and Technology OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OGAC Office of the Global AIDS Coordinator OI Opportunistic Infection OPM Office of Personal Management OSD Office of the Secretary of Defense P&R Personnel and Readiness PA Provisional Authorization P-ATO Personal Authorization to Operate PDT Project Delivery Team PEPFAR President’s Emergency Plan for AIDS Relief PGI Procedures, Guidance and Information PHDP Positive Health, Dignity and Prevention PHI Protected Health Information PII Personally Identifiable Information PIPO Phase In/Phase Out

November 16, 2021

PIT Platform Information Technology PK Public Key PKI Public Key Infrastructure PMO Program Management Office PMTCT Prevention of Mother to Child Tramsmission POA&M Plan of Action and Milestones POC Point of Contact PoP Period of Performance PP Personal Property PPSM Ports, Protocols, and Services Management PRS Performance Requirements Summary PSP Personnel Security Program PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RFP Request for Proposal RFQ Request for Quotation RMF Risk Management Framework SAR Security Assessment Report SP Special Publication SPRS Supplier Performance Risk System SRG Security Requirements Guide(s) SRM Sustainment, Restoration and Modernization STIG Security Technical Implementation Guide(s) TE Technical Exhibit TOS Terms of Service UFC Unified Facilities Criteria UNAIDS Joint United Nations Program on HIV/AIDS US United States USAID US Agency for International Development VMMC Voluntary Medical Male Circumcision VPN Virtual Private Network WHO World Health Organization XML Extensible Markup Language

November 16, 2021

PART 3

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

The Requiring Activity Authority has assessed the need for Government Furnished Property, Equipment, and Services and determined:

3.1 Services: The Government:

☒ Will NOT provide Government Furnished Services in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ WILL provide Government Furnished Services required in support of this contract/task orders. These Services are described below: provide

3.2 Facilities: The Government:

☐ Will NOT provide Facilities in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ WILL provide Facilities in support of this contract/task orders. The Government provided Facilities are described below: The Government will provide the necessary workspace for the contractor staff to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.3 Utilities: The Government:

☐ Will NOT provide Utilities in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ WILL provide Utilities in support of this contract/task orders. The Government provided Utilities are described below: The Government will provide all utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices.

3.4 Equipment: The Government:

☐ Will NOT provide Equipment in support of this contract/task order. As a result, this paragraph is Not Applicable.

November 16, 2021

☒ WILL provide Equipment in support of this contract/task orders. The Government provided Equipment is described below: The Government will provide telephones, facsimile machines, copiers and computer equipment to include laptops for use in performance under this contract/task order. This equipment is authorized for transaction of official Government business only and shall not be used for personal business. Telephones, facsimile machines and computer equipment to include laptops are subject to communications security monitoring at all times. Contractor and subcontract employees may be issued keys signed for at scheduled and unscheduled key control inspections. The contractor shall be required to reimburse the Government for lost keys. Items issued will remain the property of the Government and the contractor will maintain proper accountability of issued equipment. The contracting organization may be requested to supply laptop and occasionally desktop computers, not to exceed the expenses as noted in section 1.9, Other Direct Costs.

3.4.1 Procurement Integrated Enterprise (PIEE), GFP Module Application The contractor shall be responsible for obtaining and maintaining access, training and successful operation of the PIEE/GFP Module application for the entirety of the contract/task order PoP.

The PIEE GFP Module application is located at the following website: https://wawf.eb.mil/piee-landing/. Access to PIEE/GFP Module application training materials and in-depth information applicable to the contractor’s responsibilities regarding GFP can be found at the following website: https://dodprocurementtoolbox.com/.

Contracting Office Responsibilities:

The Contracting Office shall ensure close coordination and validation of the GFP items with the COR and DHA Accountable Property Officer prior to uploading the GFP Attachment into the PIEE/GFP Module. At the time GFP is anticipated and identified, the Government will upload the GFP Attachment into the PIEE/GFP Module. It is the Contracting Office’s responsibility to prepare, upload and maintain the GFP Attachment in the PIEE/GFP Module in accordance with the GFP Attachment instructions provided at the DoD Procurement Toolbox. The CO and COR shall manage and keep an inventory of any GFP associated with contract/task orders awarded through DHA, in accordance with applicable FAR Part 45, DoD FAR Supplement (DFARS) 245 with respective clauses, DHA AI 095 and PD 45-01 following the change in disposition of items listed on that PIEE/GFP Module Attachment.

The contracting office will also review, acknowledge, reject and/or approve shipment orders provided by the contractor as appropriate. Functional roles can be determined within the Contracting Office, and requested within the PIEE/GFP Module system.

Contractor Responsibilities:

A key contractor responsibility is to work with the CO and COR to ensure the PIEE/GFP Module data, to include the PIEE/GFP Attachment, provides a timely, complete and accurate accounting of the GFP applicable to the contract/task order. Contractors are required to report the receipt of any GFP shipped to them, regardless of whether it is listed on the GFP Attachment for their contract. Similarly, contractors are required to utilize the GFP Module application in conjunction with the shipment of GFP to the Government, or in reporting Property Loss of GFP https://wawf.eb.mil/piee-landing/ https://wawf.eb.mil/piee-landing/ https://dodprocurementtoolbox.com/

November 16, 2021 issued (such as destruction or loss). Discrepancies or disputes regarding property shipped to or shipped from the contractor must be reported via the GFP Module application, with the CO having authority over final designation of status.

The contractor shall report semi-annually 100% inventories, reconciliations, and final disposition of GFP provided by the government. Final invoices will not be paid pending GFP reconciliation.

Contractors shall be aware of and ensure compliance with applicable FAR Part 45, DFARS 245 and 252.245, Defense Pricing and Contracting Policies, Procurement Integrated Enterprise Environment Standards, DHA Administrative Instruction 094 and DHA Guidance

3.5 Materials: The Government:

☒ Will NOT provide Materials in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ IS providing Materials in support of this contract/task orders. The Government-provided Materials are described below:

November 16, 2021

PART 4

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 Services: The Contractor:

☒ Will NOT provide Contractor Furnished Services in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ WILL provide Contractor Furnished Services required in support of this contract/task orders.

These Services are described below: provide

4.2 General:

4.3 Secret Facility Clearance: N/A

4.4 Materials: N/A

4.5 Equipment: The contracting organization may be requested to supply laptop and occasionally desktop computers, not to exceed the expenses as noted in section 1.9, Other Direct Costs.

4.6 Facilities: N/A

November 16, 2021

PART 5

5.0 SPECIFIC TASKS

5.1 Basic Services. The contractor shall provide the following services:

The contractor shall provide program management and program integration services to assist in the development and performance of tasks needed to meet the objectives and strategies of the DHAPP planning and mission. Specifically: (a) Apply project management and analytical disciplines to assist principle investigators with project oversight and management functions in assisting DHAPP staff in conducting research, development, data collection, and analysis activities in support of overall program objectives. As a minimum, this support shall include review and evaluation of research and technical literature for new strategies/protocols in HIV/AIDS prevention, diagnosis, and clinical management; assisting DHAPP staff in the design and development of large-scale HIV/AIDS epidemiology database structures, data correlation, and conversion techniques; and assisting DHAPP staff in the identification of metrics, indicators, and processes with which to assess the effectiveness of the program. (b) Apply project management and analytical disciplines to assist DHAPP staffwith project oversight and management functions in providing flexible clinical and laboratory training programs in support of the prevention of HIV transmission and management of HIV infected personnel in foreign military organizations participating in DHAPP. As a minimum, this program shall provide comprehensive training and clinical experience in the use of Antiretroviral (ARV) Therapy (ART) for HIV infected personnel, training, and clinical experience in managing ARV side effects and drug-to-drug interactions; training and clinical experience in the treatment of common opportunistic infections (OI) accompanying HIV infected personnel; training and hands-on experience in epidemiological and biostatistical concepts.

The contractor shall provide services in the areas of writing and preparation of technical and scientific writing support to include, but not be limited to, helping with the development of documents that describe current efforts, past performance, capabilities, and materials that articulate concepts for new efforts. Specifically: (a) Consult on document formatting for publication; (b) Edit documents and recommended changes for product improvement; and (c) Maintain editing guidelines and products lists.

The contractor shall provide facilitation services to assist with the performances of tasks needed to meet the objectives, strategies, and mission of the DHAPP. Specifically: (a) DHAPP management consultation; (b) Facilitation and coordination of activities or programs such as instructional or training events, meetings, or workshops and management advice, coordination, and publication of minutes from conferences, seminars, and workshops; (c) Facilitate/plan development for education, prevention, and research programs and staffing of ad hoc committees, empanelment of experts for working groups, and advisory groups where credible, external views can add significant value to the discussions; ; (d) Maintain, organize, and manage the DHAPP travel process; (e) Facilitate equipment tracking, manage equipment, aid DHAPP staff in tracking and maintaining DHAPP inventory, and consulting on DHAPP procurement; (f) Facilitate and support DHAPP information management; (h) Facilitate and consult on the creation of official DHAPP documents in accordance with the DoDM 5110.44, Manual for Written Material and (g) Hosting DHAPP-related workshops and conferences.

November 16, 2021

The contractor shall support DHAPP in fulfilling its mission by reviewing scientific literature to locate and evaluate relevant research reports, critically evaluates the methods used and results obtained. Produce professional reviews of the most current information on topics regarding HIV and HIV epidemiology. Designs research studies, identifies problems, investigates statistical causal models and generates hypotheses on studies that effectively investigate military-specific risks of HIV infection. Submit research proposals to funding agencies in order to conduct research on topics important to the Navy, DOD, and civilian research communities. Prepare and submit all required documents to the IRB for the protection of human subjects. Coordinate a multidisciplinary team on the appropriate statistical methodology for data collection and analysis. Visit and assist with data collection at field sites. Write and prepare scientific reports and manuscripts, reviews reports, manuscripts, and other documents for accuracy in medical and epidemiologic content and interpretation of data. Present results and findings of research studies to appropriate government and professional organizations.

The Contractor shall provide services in research design, implementation, and analysis of HIV studies in designated foreign military service members. Review the scientific literature of the most current information on topics regarding HIV and HIV epidemiology. Assist in preparing documents to the IRB for the protection of human subjects. Participate in data collection at field sites. Assist in preparing scientific reports and manuscripts, and other documents.

The Contractor shall provide HIV prevention activity technical expertise and assistance, review and participate in the planning of country specific activities implement the approved strategic plan, liaison with appropriate programmatic partners, provide program oversight and evaluation among Spanish speaking militaries.

The Contractor shall provide services to include, but are not limited to providing HIV monitoring and evaluation technical expertise and assistance, with detailed knowledge in PEPFAR systems to include the Monoring and Evaluation Reporting system (MER), minimum program requirements (MPR) Site improvement through Monitoring System (SIMS) and the Military Sustainability Index (MILSID). The Contractor shall aid in analyzing data, creating data visualization through visualization software such as Tableau to generate tables and charts, and assisting with creating presentation materials.

5.2 Task 1 –Senior Stategic Information Advisor

The Contractor shall provide the necessary personnel to accomplish the work described in the following tasks. These services include, but are not limited to coordinating all US-partner military HIV/AIDS strategic information (SI) activities. This includes but is not limited to data collection, liaising, advising, planning, organizing, monitoring, and evaluating of all SI data emanating from the program. The incumbent will collaborate and coordinate internally with the DHAPP, the USG HQ staff from various agencies’ (USAID, CDC) mission colleagues of all USG implementing agencies, in-country colleagues, host-country military officials, and other implementing partners where applicable. Perform

November 16, 2021

The Contractor shall provide input to DHAPP leadership to aid in: 1) provide policy and technical input in the development of appropriate HIV SI strategies, 2) serve as a contact point for all SI matters related to US-host military HIV/AIDS programs, 3) work with USG and implementing partners to execute the HIV/AIDS SI plan, 4) represent the USG, DOD, and DHAPP in coordinating HIV/AIDS SI in-country efforts with other donors and collaborators, 5) participate in policy making and technical discussions with decision makers from host-country government on HIV/AIDS SI issues as appropriate.

Specific Duties and Responsibilities: 80% of the specific duties of the Contractor will include but are not limited to the following:

• Understand the country and military HIV epidemiology and HIV policies.

Supervise and direct SI contract staff

• Determine an appropriate HIV SI data plan based upon local resources and potential partners, current host military HIV capacity.

• Liaison with appropriate in-country members to develop sustainable data management plans.

• Implement the planned SI strategy.

• Provide program monitoring and evaluation through standard data collection tools (MER, MPR, SIMS, MILSID.

• Conduct data quality assessments with partner military HIV SI POCs.

• Participate in knowledge exchange and program progress with in-country members, partner military members, and implementing partners.

• Develop data visualization tools using tools such as Tableau to aid others within DHAPP and external partners to better understand SI data.

• Provide additional support to DHAPP by participating as a technical expert as appropriate, review strategic plans as requested.

20% of the specific duties of the Contractor will include but are not limited to the following prevention team activities:

• Provide/oversee HIV SI technical assistance to the field with regard to data quality assessments and other technical assistance in SI.

• Provide/oversee data collection, storage, alanysis, and other data management training to partner militaries and implementing partners.

• Serve on USG technical groups in specific SI technical areas.

5.3 Task 2 -- Senior Epidemiologists

The senior epidemiologists will design, implement and interpret studies and draft peer-reviewed manuscripts to answer questions concerning the epidemiology of HIV in partner militaries throughout the world. The U.S. Department of Defense HIV/AIDS Prevention Program (DHAPP) is a congressionally mandated and funded program to assist militaries around the world with HIV/AIDS prevention, control, and care for active duty and dependent populations.

The DHAPP is the primary representative of the Department of Defense to foreign militaries for matters of HIV/AIDS cooperation and manages the technical assistance and resources provided on behalf of the U.S. military around the world.

November 16, 2021

Specific Duties and Responsibilities

The incumbent participates in all aspects of the research design, implementation, analysis, and presentation of studies of HIV epidemiology in designated foreign military service members.

Reviews the scientific literature to locate and evaluate relevant research reports, critically evaluates the methods used and results obtained. Produces professional reviews of the most current information on topics regarding HIV and HIV epidemiology. -20%

Designs research studies, identifies problems, investigates statistical causal models and generates hypotheses on studies that effectively investigate military-specific risks of HIV infection.

Submits research proposals to funding agencies in order to conduct research on topics important to the Navy, DOD, and civilian research communities. Prepares and submits all required documents to the IRB for the protection of human subjects. -40%

Coordinates a multidisciplinary team on the appropriate statistical methodology for data collection and analysis. Performs data quality assessments and assists data collection at field sites.-20%

Writes and prepares scientific reports and manuscripts, reviews reports, manuscripts, and other documents for accuracy in medical and epidemiologic content and interpretation of data.

Presents results and findings of research studies to appropriate government and professional organizations. -20%

Guidelines for the work to be performed may be available from previous work and published studies in the scientific literature regarding HIV epidemiology. The incumbent will be required to select and adapt existing methods and techniques and to ensure those methods used yield valid results. S/he will also be expected to use new and novel statistical techniques and epidemiological methods when warranted.

These studies are complex and require broad understanding of field survey methods in underdeveloped areas. The work is characterized by general objectives that are defined both by the department head and project sponsor. Conduct of the research is self-directed and involves planning and carrying out research that may require modification of existing procedures and protocols. The incumbent has major responsibility for all aspects of the design and implementation of the research.

The incumbent conducts research on HIV prevalence, HIV risk factors, STI prevalence and risk factors, and associated conditions by combined serologic surveys and questionnaire-based data gathered from partner militaries in Africa, Asia, and Central/South America. These results are used to forge effective HIV prevention programs in these militaries. The incumbent will expand the DHAPP research mission by pursuit of external funding to create multiple lines of HIV research to create a better understanding of the HIV epidemic in partner militaries. The results of the investigations are presented and communicated to the sponsor and other concerned individuals and institutions through direct contact, peer review journals, and scientific meetings.

November 16, 2021

The incumbent works closely with professional and technical support personnel at the DHAPP, as well as other professional staff from other DOD and civilian research organizations.

The incumbent works with professionals at the DHAPP to collaborate on research projects and to provide consultation on research techniques, including epidemiological and statistical design.

Contacts with other professionals are initiated to exchange information on topics related to current research projects, coordinate joint research studies, and present research findings before interested audiences.

5.4 Task 3 – Epidemiologists

The Contractor shall perform epidemiologic research and draft peer-reviewed manuscripts to answer questions concerning the epidemiology of HIV in partner militaries throughout the world.

The Contractor will possess advanced epidemiological training and experience in overseas epidemiologic research, preferably in HIV.

The Contractor will participate in all aspects of the research design, implementation, analysis, and presentation of studies of HIV epidemiology in designated foreign military service members.

Specific Duties and Responsibilities:

• Identify relevant scientific literature. Critically evaluate scientific literature in the areas of methods, analysis, and…