RFQ__HT0011-16-T-0012.pdf

SEE ADDENDUM

(No Collect Calls)

HT0011-16-T-0012 15-Aug-2016

b. TELEPHONE NUMBER

703-681-7644

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 26 Aug 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HT00119. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOHN CULMER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE HEALTH AGENCY-COD FC

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 703-681-1143 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

713940

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF42

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 28 Hours Task 1: Preventative Maintenance

FFP

FOB: Destination

NET AMT

PSC Code 7830

PSC Code RECREATIONAL AND GYMNASTIC EQUIPMENT

0002 80 Hours Task 2: Repair Maintenance

0003 Each Replacement Parts (Not-To-Exceed)

COST

a. The contractor shall provide all materials and parts less than $50.00 per machine repair at no charge to the Government. The contractors shall only invoice for parts valued at over $50.00. b.

The contractor shall provide three quotes for any parts exceeding $3,000.00 before ordering or installing parts over the $3,000.00 amount. c. This CLIN has a "Not-to-Exceed amount of $3,300.00.

ESTIMATED COST

1001 28 Hours OPTION Task 1: Preventative Maintenance

1002 80 Hours OPTION Task 2: Repair Maintenance

1003 Each OPTION Replacement Parts (Not-To-Exceed)

COST

a. The contractor shall provide all materials and parts less than %50.00 per machine repair at no charge to the Government. The contractor shall invoice only for parts valued at over $50.00. b. The contractor shall provide 3 quotes for any parts exceeding $3,000.00 before ordering or installing parts over the $3,000.00 amount. c. This CLIN has a "Not-To-Exceed" amount of $3,600.00.

2001 28 Hours OPTION Task 1: Preventative Maintenance

2002 80 Hours OPTION Task 2: Repair Maintenance

2003 Each OPTION Replacement Parts (Not-To-Exceed)

COST

a. The contractor shall provide all materials and parts less than $50.00 per machine repair at no charge to the Government. The contractor shall invoice only for parts valued at over $50.00. b. The contractor shall provide three quotes for any parts exceeding $3,000.00 before ordering or installing parts over the $3,000.00 amount. c. This CLIN has a "Not-To-Exceed" amount of $3,900.00.

3001 28 Hours OPTION Task 1: Preventative Maintenance

3002 80 Hours OPTION Task 2: Repair Maintenance

3003 Each OPTION Replacement Parts (Not-To-Exceed)

COST

a. The contractor shall provide all materials and parts less than $50.00 per machine repair at no charge to the Government. The contractor shall only invoice for parts valued at over $50.00. b. The contractor shall provide three quotes for any part exceeding $3,000.00 before order or installing parts over the $3,000.00 amount. c. This CLIN has a "Not-To-Exceed" amount of $4,200.00.

4001 28 Hours OPTION Task 1: Preventative Maintenance

4002 80 Hours OPTION Task 2: Repair Maintenance

4003 Each Replacement Parts (Not-To-Exceed)

COST

a. The contractor shall provide all materials and parts less than $50.00 per machine repair at no charge to the Government. The contractor shall invoice only for parts valued at over $50.00. b. The contractor shall provide three quotes for any part exceeding $3,000.00 before ordering or installing parts over the $3,000.00 amount. c. This CLIN has a "Not-To-Exceed" amount of $7,500.00.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 14-SEP-2016 TO

13-SEP-2017

N/A N/A

0002 POP 14-SEP-2016 TO

13-SEP-2017

0003 POP 14-SEP-2016 TO

13-SEP-2017

1001 POP 14-SEP-2017 TO

13-SEP-2018

1002 POP 14-SEP-2017 TO

1003 POP 14-SEP-2017 TO

2001 POP 14-SEP-2018 TO

13-SEP-2019

2002 POP 14-SEP-2018 TO

2003 POP 14-SEP-2018 TO

3001 POP 14-SEP-2019 TO

13-SEP-2020

3002 POP 14-SEP-2019 TO

3003 POP 14-SEP-2019 TO

4001 POP 14-SEP-2020 TO

13-SEP-2021

4002 POP 14-SEP-2020 TO

4003 POP 14-SEP-2020 TO

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-7 Anti-Kickback Procedures MAY 2014 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.213-2 Invoices APR 1984 52.219-14 Limitations On Subcontracting NOV 2011 52.222-26 Equal Opportunity APR 2015 52.222-50 Combating Trafficking in Persons MAR 2015 52.223-6 Drug-Free Workplace MAY 2001 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-3 Protest After Award AUG 1996 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995 52.246-25 Limitation Of Liability--Services FEB 1997 52.249-14 Excusable Delays APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7006 Billing Instructions OCT 2005 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting.

DEC 2015

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS

You are being requested to submit a quote in response to the requirements of the Defense Health Agency to provide fitness equipment preventative maintenance and equipment repair services at the Defense Health Headquarters (DHHQ) located at 7700 Arlington Boulevard, Falls Church, VA 22042. Period of performance for this requirement is a one (1) year base period with four (4) one year option periods.

Your submission must include your quote as a Firm-Fixed Price order.

The planned Contract Line Item Number (CLIN) structure of the order follows:

CLIN Contract Type Description 0001 FFP Task 1 – Preventative Maintenance – Base Year 0002 FFP Task 2 – Repair Maintenance – Base Year 0003 Cost Replacement Parts – Base Year 1001 FFP Task 1 – Preventative Maintenance – Option Year 1 1002 FFP Task 2 – Repair Maintenance – Option Year 1 1003 Cost Replacement Parts – Base Year – Option Year 1 2001 FFP Task 1 – Preventative Maintenance – Option Year 2 2002 FFP Task 2 – Repair Maintenance – Option Year 2 2003 Cost Replacement Parts – Option Year 2 3001 FFP Task 1 – Preventative Maintenance – Option Year 3 3002 FFP Task 2 – Repair Maintenance – Option Year 3 3003 Cost Replacement Parts – Option Year 3 4001 FFP Task 1 – Preventative Maintenance – Option Year 4 4002 FFP Task 2 – Repair Maintenance – Option Year 4 4003 Cost Replacement Parts – Option Year 4

You shall also address all requirements as stated in the request for quote and attachments identified below.

QUOTE SUBMISSION INSTRUCTIONS.

a. POINT OF CONTACT (POC): Due to the difficulties in receipt of mail through normal postal services, questions and quotes shall be sent via E-mail to the POC for this RFQ, Mr. Alim Koroma at alim.m.koroma.civ@mail.mil and Mr. John Culmer at john.a.culmer.civ@mail.mil. The Offeror is responsible for ensuring receipt by the POC.

b. QUOTE QUESTIONS: Questions may be submitted to the POC via email No Later Than August 19 , 2016 at 12:00PM Eastern Time. Follow-up/additional questions will not be accepted after this date.

Answers to Contractor submitted questions will be provided to all prime contract holders via RFP amendment.

c. QUOTE DUE DATE: No Later Than: August 26, 2016 at 12:00PM Eastern Time.

d. ELECTRONIC SUBMISSION: Quotes shall be electronically submitted to the POC above. Your submission should include two separate parts: a Price quote and a Non- Price quote. The Non- Price quote shall be submitted in MS Word or searchable PDF format. The Price quote shall be submitted in MS Word or MS Excel 2000 or higher, but not greater than MS Word or MS Excel 2010 format. The firewall utilized by the Government contracting office does not authorize or accept zip files.

4. QUOTE CONTENT AND FORMAT INSTRUCTIONS.

The Offeror’s submission shall include two separate parts: a Non-Price quote and a Price quote.

a. ADMINISTRATIVE FORMAT INSTRUCTIONS:

(1) PAGE LIMITS: Non- price quotes are limited to 20 single-sided pages. Pages should be numbered consecutively throughout the document and not by sections. For any sections of a quote with a defined page limit, pages exceeding the specified limit will be removed and not forwarded for evaluation. The following sections are not subject to page limits:

Table of Contents Title page Past Performance,

(2) FORMATTING: Quote content shall be no smaller than Times New Roman font 12-pitch. Exhibits, graphics, charts, captions, etc., shall be no smaller than 10-pitch.

5. FACTOR 1 - PRICE QUOTE CONTENT (No page limit) –Volume I

The Schedule Holder shall submit their quoted PRICE as a Firm-Fixed Price (FFP), A cost summary sheet must accompany the quote for each individual year plus a consolidated summary sheet for all years.

Offerors must submit a one to two page separate roll-up summary sheet that includes all prices for all years within their price quote. The summary must break out the base and each option year for labor.

The summary must include the following for the base year, for each option year, and for the total contract value that includes:

Total Price for Labor Total Price for All Labor Other Price Total Quoted Base Price (or Option Period) Total Quoted Base (or Option Year) period price

5.1. PRICING SHEET: The price quote shall include a completed pricing sheet. The Schedule Holder shall ensure mathematical computations are correct. Errors in addition or multiplication may be considered nonresponsive to this RFQ.

(a) Offerors shall propose on all contract line items, either by price or “NSP” (Not Separately Priced). A zero dollar figure in a quote means that the line item shall be provided at no charge to the Government. A line item price left blank will be considered nonresponsive to this request and the quote will not be considered for award.

(b) Offerors’ quotes shall remain valid for a minimum of 90 days from the date of submission.

6. NON- PRICE QUOTE CONTENT INSTRUCTIONS: The Offeror’s non- price quote shall clearly reflect the offeror’s approach to execute and comply with the performance requirements identified in the PWS, regardless of the Government’s estimated effort. Your non- price quote, including any supporting documentation, is to be clear and concise. The price quote must be consistent with the quoted solution outlined in your non- price quote. The quote must fully document and substantiate a cross mapping of your price approach as it equates to the non- price quote. . All items should be addressed in the evaluation criteria.

The Offeror’s non- price quote shall contain the following:

6.1. FACTOR 2-TECHNICAL APPROACH -Volume II

6.1.1. TECHNICAL APPROACH: The Offeror shall submit a written technical approach which effectively demonstrates the Offeror’s clear understanding of all the tasks and how the approach is likely to yield the required results within the required time frame. Additionally, the Offeror shall demonstrate the methodology and flexibility that will be used in accomplishing any resultant award.

a. The technical approach shall thoroughly address the Offeror’s proposed approach to meeting or exceeding the minimum required results.

b. At a minimum, the technical approach shall demonstrate the following:

i. The Offeror’s understanding of the work, including creativity and thoroughness shown in understanding the objectives of the PWS.

ii. Descriptions and evidence of specific methods and techniques for completing each discrete task contained within the PWS.

iii. The Offeror’s ability to anticipate and address potential problems or risk areas as well as its creativity and feasibility of solutions to problems and future integration of new processes and technology enhancements.

iv. The Offeror’s understanding of the complexities of logistics and, schedule.

v. An overall summary of technical capabilities.

7. FACTOR 3-PAST PERFORMANCE REFERENCES: Volume III

The Offeror shall submit 3 references of relevant contracts within a minimum of 3 years but not more than 5 years for its own performance. The Offeror shall also submit 1 reference for each Subcontractor proposed. The contracts may be past or current as long as the performance did not end more than 3 years prior to the due date for the submission of the task order quote, and the contracts may have been with Federal, State and/or City agencies and commercial customers.

7.1. REFERENCE CONTENT: It is the Offeror’s responsibility to provide valid, current and verifiable references. References must include:

Name of the Organization that will be providing the reference, Name of the POC, POC Telephone Number, POC Email address, Contract Value Contract Number, Period of Performance, and Scope of Work.

7.2. POCs: The above POCs must be either Government personnel (civil service or military) or employees of private sector clients (such as public or private sector medical facilities) with whom you have provided services.

Information provided by or for POCs who work directly for your company, or indirectly (i.e. in a prime or subcontractor relationship), will NOT be considered relevant. Offerors shall ensure that contact information for designated references is accurate and up-to-date.

7.3. INFORMATION FROM OTHER SOURCES: The Government may also consider information obtained through other sources. You should ensure that contact information for designated references is accurate and up-to-date.

A Technical Evaluation Panel will evaluate all quotes based on the documentation provided. The evaluations will be conducted utilizing the Lowest Price – Technically Acceptable (LPTA) process.

The Government intends to award an order without discussions. Offerors should provide their best, complete proposal upon initial submission. The Government reserves the right to hold discussions if deemed necessary by the Contracting Officer.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1.0 Basis for Award

Award of this order will be made on a competitive best value basis using the “lowest price, technically acceptable” (LPTA) basis. Evaluation will be made to identify all Offerors whose proposals are technically acceptable in accordance with the RFQ and the evaluation criteria set forth below. Award will be made to the Offeror from the pool of technically acceptable proposals, whose cost/price is lowest. Technical acceptability will be determined by evaluating Specifications/Salient Characteristics. All technical evaluation criteria must be rated Acceptable to be considered for award. Each Offeror must fully document and substantiate a cross mapping of their cost approach as it equates to the technical approach listed in the evaluation criteria. Please note that unsubstantiated costs that are considered unrealistic or unsupported or both may cause the overall technical evaluation to be rated Unacceptable.

2.0 Evaluation Criteria

Each Offeror’s quote will be evaluated using the following criteria.

2.1 Price Evaluation

The Government will conduct an appropriate price analysis to determine whether quoted prices are fair and reasonable.

2.2 Technical Capabilities/Specifications/Salient Characteristics The degree to which the Offeror’s technical quote demonstrates to the government evaluators that the offeror can provide the requested fitness equipment maintenance and repair services described in the RFQ and can meet the delivery requirements.

2.3 Past Performance

Minimum past performance requirements for this procurement include:

Provision of fitness equipment maintenance and repair services throughout the Washington DC metropolitan area.

The offeror must provide a list of at least 3 but no more than 5, references of relevant past and present contracts for Federal, State and/or City agencies and commercial customers within the past 3 years. “Relevant” is defined as like items as stated in this solicitation’s Statement of Work in terms of similar characteristics and quantities. References must include:

Name of the Organization that will be providing the reference, Name of the Point of Contact (POC), POC Telephone Number, POC Email address, Contract Number, Period of Performance, and Description of goods/services rendered.

The Government may also consider information obtained through other sources. Past performance information will be utilized to determine the quality of the contractor’s past performance as it relates to the probability of success of the required effort. Ensure that contract information is accurate and up-to-date, as references will be checked.

2.4 Rating Standards for the Non Price Quote-LPTA

Rating Standards for the Non Price Quote (Excluding Past Performance)

Rating Description Acceptable Quote clearly meets the minimum requirement of the solicitation. Risk of unsuccessful performance is low.

Unacceptable Quote does not clearly meet the minimum requirement of the solicitation. Risk of unsuccessful performance is moderate or high.

The Government will use the rating scheme listed in table below when conducting the evaluation outlined above for the Past Performance factor.

2.5 Past Performance Ratings

Rating Description Acceptable Based on the Offeror’s recent performance record involving essentially the same or similar scope and magnitude of effort and complexities this solicitation requires, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Unacceptable Based on the Offeror’s recent performance record involving essentially the same or similar scope and magnitude of effort and complexities this solicitation requires, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort.

Unknown/ Neutral

No recent performance record involving essentially the same or similar scope and magnitude of effort and complexities this solicitation requires is available or is so sparse that no meaningful past performance rating can be reasonably assigned.

( b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award

(End of provision)

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed Price contract resulting from this solicitation.

(End of provision)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days (60 days unless a different number of days is inserted) before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.246-20 WARRANTY OF SERVICES (MAY 2001)

(a) Definition.

"Acceptance," as used in this clause, means the act of an authorized representative of the Government by which the Government assumes for itself, or as an agent of another, ownership of existing and identified supplies, or approves specific services, as partial or complete performance of the contract.

(b) Notwithstanding inspection and acceptance by the Government or any provision concerning the conclusiveness thereof, the Contractor warrants that all services performed under this contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The Contracting Officer shall give written notice of any defect or nonconformance to the Contractor within 10 days. This notice shall state either

(1) that the Contractor shall correct or reperform any defective or nonconforming services, or (2) that the Government does not require correction or reperformance.

(c) If the Contractor is required to correct or reperform, it shall be at no cost to the Government, and any services corrected or reperformed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or reperform, the Contracting Officer may, by contract or otherwise, correct or replace with similar services and charge to the Contractor the cost occasioned to the Government thereby, or make an equitable adjustment in the contract price.

(d) If the Government does not require correction or reperformance, the Contracting Officer shall make an equitable adjustment in the contract price.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

WAWF 2-in-1 Format

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Destination

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0649 Issue By DoDAAC HT0011 Admin DoDAAC HT0011 Inspect By DoDAAC Not Applicable Ship To Code HT0003 Ship From Code Not Applicable Mark For Code Not Applicable Service Approver (DoDAAC) Not Applicable Service Acceptor (DoDAAC) HT0003/FTISD Accept at Other DoDAAC Not Applicable LPO DoDAAC Not Applicable DCAA Auditor DoDAAC Not Applicable Other DoDAAC(s) Not Applicable

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

TBD

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

TBD

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

DHA PGI 211.106 - PROPER IDENTIFICATION OF CONTRACTOR PERSONNEL (APRIL 4, 2014)

C. XX.1. Contractors, including subcontractors at all tiers, shall provide for a clear distinction from Government personnel. Contractor employees shall not act, advertise, or presume to be Government employees, agents, or representatives. Contractor employees are required to appropriately identify themselves as contractor employees at all times, including in telephone conversations, formal and informal written correspondence, paper and electronic, and in any other situation where their actions could be construed as acts of Government officials, unless, in the judgment of the Government, no harm can come from failing to identify themselves. Contractor employees shall be introduced as contractor personnel and display distinguishing visible identification at all times whether in conversations, meetings, or other forms of communication with Government personnel.

C.XX.2. Contractor personnel, while performing in a contractor capacity, shall refrain from using their retired or reserve component military rank or title (if applicable) in written or verbal communications associated with the contracts for which they provide services.

(End of requirements language)

DHA PGI 224.1-90 - PERSONALLY IDENTIFIABLE INFORMATION (PII), PROTECTED HEALTH

INFORMATION (PHI), AND FEDERAL INFORMATION REQUIREMENTS (REVISED MAY 6, 2015)

The contractor shall comply with the document entitled, ‘Personally Identifiable Information (PII), Protected Health Information (PHI) and Federal Information Requirements,’ that can be found at http://health.mil/Policies/2015/04/09/DHA-Standard-Contract-Language which is incorporated by reference in its entirety.”

(End of requirements language)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

DHA Fitness Center Equipment Maintenance

Part 1 General Information

1. GENERAL: This is a non-personnel services contract to provide Fitness Center equipment maintenance and preventative maintenance. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required inspection, repair, cleaning, and sanitizing of the attached list of physical fitness equipment at the Defense Health Headquarters (DHHQ) Fitness Center, 7700 Arlington Boulevard, Falls Church, VA 22042, as defined in this statement of work.

1.2 Background:

Work shall consist of both equipment repair and quarterly (4 times per year) preventative maintenance as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.3 Objectives:

Adjustment or removal of broken or damaged parts Repair all electrical components Replace worn parts, pulleys, cables, etc.

Check and clean all parts to include removing equipment panels to dust, wipe or vacuum inside areas.

Sanitize all exterior surfaces.

Check all electrical components.

Check and ensure all movable parts are in proper working order Inspect and adjust belts where applicable.

Lubricate as necessary Adjust and set according to manufacturer’s specification.

1.4 Scope: Fitness Center Equipment Repair and Preventative Maintenance. Services include:

1.4.1 Repairs. Repair work requests will occur when fitness equipment malfunctions or fails to operate properly.

The contractor shall be available to make a service call and be prepared to correct the equipment malfunction between the hours of 0800 and 1630, Monday through Friday, excluding Federal Holidays. The contractor shall, upon receipt of a written request (e-mail) or service call made by the Fitness Manager or authorized designee, respond to DHHQ and begin the requested performance within 24 hrs. The contractor shall log their time at the DHHQ making repairs as well as the actual repair work and parts used in the call service report. All repairs shall be accepted as complete by the DHHQ Fitness Center Manager or authorized designee. All replacement parts required to maintain serviceable equipment will be ordered within 24 hours after the service call. The contractor shall ensure all work performed under this statement of work meets Original Equipment Manufacturer’s (OEM) technical and quality standards. Please note that when there is a customer complaint due to a previous repair, the deficiency shall be documented and the contractor shall re-perform service immediately, if appropriate, or within 24 hours, at no increase in contract amount.

1.4.1.1 The contractor shall invoice on an hourly basis with one half hour increments available for partial hours of performance provided.

1.4.1.2 The contractor shall provide all materials and parts less than $50.00 per machine repair at no charge to the Government. The contractor shall invoice only for parts valued at over $50.00.

1.4.1.3 The contractor shall provide three quotes for any part exceeding $3,000.00 before ordering or installing parts over the $3,000.00 amount.

1.4.1.4 The contractor shall coordinate with the Fitness Center Manager or the authorized representative, anytime the cost of repairs to a unit exceeds 75% of the replacement price of the unit.

1.4.1.5 The contractor may invoice not more than once a month for completed repairs.

1.4.2 Preventative Maintenance. Preventative maintenance is the care and service of equipment for the purpose of retaining the equipment in serviceable condition in accordance with manufacturer specifications as listed OEM technical literature. The contractor is responsible for obtaining and following the correct Original Equipment Manufacturer (OEM) guidance for each machine worked on under this requirement.

The preventative maintenance inspection (PMI) includes checking for proper operation, detection, and correction of early stage failures before they develop into major problems. Maintenance includes, but is not limited to, inspection, lubrication, adjustment, calibration, interior cleaning, sanitizing all exterior surfaces, check electrical components, pad repair, and replacement of worn and/or deteriorated parts.

Preventative maintenance shall be accomplished within the prescribed time frame as recommended by the manufacturer but not less than quarterly.

1.4.2.1 The contractor shall, within five (5) business days after receipt of this order, notify the Fitness Center Manager, set an appointment to, and inspect all equipment to determine the status of all equipment to be maintained.

1.4.2.2 The contractor shall, within 20 (twenty) business days after receipt of this order, provide the Fitness Center Manager, with a quarterly schedule for the year showing the months for each of the PMIs for each piece of equipment.

1.4.2.3 Preventative Maintenance shall be billed for monthly at the same rate per month throughout the year. If PMIs were not performed IAW paragraph 1.4.2 within 5% of the scheduled amount for any given quarter, the contractor may not invoice for that quarter of PMI until the required number of PMIs have been completed.

1.4.2.4 Make-up PMI visits shall be performed after being scheduled with the Fitness Center Manager or authorized designee.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year – Date of award through 12 months…