HT0011-14-T-0041.pdf

SEE ADDENDUM

(No Collect Calls)

HT0011-14-T-0041 05-Sep-2014

b. TELEPHONE NUMBER

703-681-3980

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 15 Sep 2014

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HT00119. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ADRIAN GAVINS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE HEALTH AGENCY

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HT0003 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DEFENSE HEALTH AGENCY

ADRIAN GAVINS

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042

TEL: 703-681-3980 FAX:

FAX:

TEL: 703-681-1143 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

14 Million

NAICS:

541690

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF56

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HT0011-14-T-0041

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Basic Services.

FFP

The Contractor shall provide the resources, tool and capabilities needed to satisfy the requirements of this PWS.

FOB: Destination

NET AMT

0002 Lot ODC Travel

COST

IAW PWS 1.16.13

ESTIMATED COST

1001 12 Months OPTION Basic Services.

FFP

The Contractor shall provide the resources, tool and capabilities needed to satisfy

1002 Lot OPTION ODC Travel

COST

2002 Lot OPTION ODC Travel

COST

3001 12 Months OPTION Basic Services.

FFP

The Contractor shall provide the resources, tool and capabilities needed to satisfy

3002 Lot OPTION ODC Travel

COST

Section C - Descriptions and Specifications

PWS

PERFORMANCE WORK STATEMENT (PWS) [TEMPLATE]

Air Force Medical Support Agency Rapid Technology Transition

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide support to the Rapid Technology Transition Automation effort. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide support to the Rapid Technology Transition Automation effort as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: This effort is intended to provide AFMSA with a standardized vehicle and comprehensive approach to integrated subject matter expertise and advisory assistance support for the planning, implementation, operation, management, control and oversight of ongoing and planned advanced technology development and rapid technology transition efforts involving the research, design, development, evaluation, & test of emergent and needed critical advanced technology for the Air Force and joint services with emphasis on transitioning proven applications and capabilities as rapidly as possible into operational field use. Advanced technology development projects performed under this effort are intended to span a wide range of technology areas deemed of critical importance to the Air Force including, for example (and not to preclude others), the advancement of medical technology, bio-medical technology, surveillance and sensors, information technology and systems, as well as other needed advanced capabilities. Advanced Technology Development & Rapid Technology Transition projects supported by this effort are a critical element in maintaining force readiness. Modernization projects supported are accomplished through any of the following means: (a) modifying and extending the operational capability of existing commercial products; (b) through use and leveraging of existing DoD Science & Technology Programs;

and (c) through development of entirely new capabilities based on emerging advanced technology. Contractors perform the majority of development and test activities on projects that are undertaken at Contractor facilities.

However, in special cases, work effort may involve DoD laboratory, Service personnel, and contractor personnel working cooperatively to accomplish specific goals and objectives of a particular project. Projects may also involve Engineering Changes driven by new or augmented government requirements, reviews, and other data that support development efforts for the enhancement of Air Force capabilities. Whenever feasible and practical for specific projects, efforts will be expended to transition innovative technology to the warfighter by accomplishing appropriate initial Field User Evaluations, followed by additional development, modifications, and test spirals as necessary and applicable to improve or enhance performance of the advanced capability.

1.3 Objectives:

Technology transition work under this effort is deemed a critical element in maintaining force readiness. This effort is intended to streamline the acquisition process and provide support to ensure the rapid technology transition of Department of Defense investments and efforts to develop, test, and evaluate emergent and needed critical advanced technology for the Air Force and Joint Services with emphasis on transitioning proven applications and capabilities as rapidly as possible into operational field use. Advanced development projects supported by this effort are intended to span a wide range of technology areas deemed of critical importance to the Air Force including, for example (and not to preclude others), the advancement of medical technology, bio-medical technology, surveillance and sensors, information technology and systems, as well as other needed advanced capabilities.

Technology development work supported by this effort shall be accomplished through any of the following means:

(a) modifying and extending the operational capability of existing commercial products; (b) through use and leveraging of existing DoD science and technology programs; and (c) through development of entirely new capabilities based on emerging advanced technology.

1.4 Scope:

The Contractor shall provide centralized program support and other services required to perform the taskings contained in this PWS. The Contractor shall provide all personnel, supervision, management and administrative support necessary to accomplish each task. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year Option Year I Option Year II

1.5 General Information

1.6.1 Quality Control

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be delivered within 30 days after contract award. Three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter the initial report is provided. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:30am – 4:30pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at 7700 Arlington Blvd., Suite 3NW, Falls Church, VA 22042 (Defense Health Headquarters Air Force), and contractor facilities as appropriate.

1.6.6 Type of Contract: The government will award a Firm Fixed Price (FFP) contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a Secret Clearance at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: The contractor is responsible for ensuring all their personnel comply with all mandatory AFMSA unit training manager directed training / certification requirements.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: NA

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service.

1.6.13 Contractor Travel: Contractor will be required to travel CONUS and within the NCR during the performance of this contract to attend meetings, conferences, and training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

Travel is subject to a not-to-exceed amount For proposal purposes, a Not to exceed amount for travel can be established or you can include in your IGCE and the workload summary, a projected listing of travel locations to include frequency and number of persons required to travel so the Offerors can provide pricing.

1.6.14 Other Direct Costs: NA

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 10 day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privy of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 CO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government does not anticipate it will provide services to the contractor.

3.2 Facilities (If applicable): The Government will provide a desk, cubicle, chair, computer workstation and government computer for all contractor personnel that are deemed necessary to work on the gov’t site by the COR or his/her Alternate. Proposed on and off site personnel and their intended function and roles to support the Task Requirements herein shall be identified to the government by the Contractor with an advance notice of at least 10 duty days. The contractor shall utilize an on-site labor pricing factor for any personnel deemed necessary to work on the government site that are approved by the COR/ACOR. The contractor may utilize an offsite labor pricing factor for any contractor personnel that are required to support the Tasks herein but that either is not approved for on-site work by the government, or their presence on site is not deemed essential to the performance of the work by the contractor and/or the government. The government shall exercise the right to review contractor personnel assignments and proposed seating arrangements and to request specific changes to personnel seating arrangements in order to address evolving work requirements throughout the period of performance.

3.3 Utilities: The Government does not anticipate that utilities will be provided to the contractor as a separate capability apart from any utilities available to government and personnel working in gov’t facilities where utilities are provided in common. In these cases, Contractor personnel assigned to government spaces, the Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.4 Equipment: Office equipment is addressed under facilities above. The Government shall also provide on-site contractor personnel with access to shared scanners fax machines, printers, and other office equipment available in each of the work areas for use by the staff.

3.5 Materials: The Government will provide consumable, standard office supplies for use by on-site contractor personnel such as writing materials, binders, notepads, and other items from common supply points that are available in each work area for general use by government and contractor staff alike. The government will furnish specialty office supply items to on-site contractor personnel based on review of individual requests and a determination that those supply items are necessary and that their purchase by the government utilizing standard purchasing practices (government purchase card, etc) are in the best interest of the government and the task at hand.

The government shall also provide the contractor with all necessary Standard Operating Procedures and Policies applicable to performance of the work.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, materiel equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable for this Task.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services. The Contractor shall provide the resources, tool and capabilities needed to satisfy the requirements of this PWS. The following tasks shall be performed by the Contractor in the execution of this PWS:

a. Project Management

b. Advanced Technology Acquisition

5.2 Project Management

5.2.1 The Contractor shall establish and maintain a management process that provides the oversight necessary to deliver contractual requirements. This includes tracking and managing project costs and schedule for each individual project to ensure technical requirements are being accomplished on time and within or under budget.

5.2.1.1 The Contractor shall prepare and submit a Monthly Status Report (MSR) which will address each project.

This report shall contain, but not be limited to, information on accomplishments during the reporting period, plans for the next reporting period, issues, risks, schedule, planned and actual expenditures, and travel. (A001/DI-

MGMT-80227/T), (A002/DI-FNCL-81537/T), (A003/DI-MGMT-80507A/T)

5.2.1.2 The Contractor shall prepare and submit a Final Report that will summarize each project, describing the objectives of the project, work performed, findings, results of testing, lessons learned, and recommendations for further work. (A004/DI-MGMT-80711A/T)

5.2.1.3 Integration of team resources is a key aspect of program management. The Contractor shall designate a program manager to coordinate the efforts of all project team members and to serve as the single point of contact for all contract activities and tasks.

5.2.1.4 The Contractor shall provide a Configuration Management (CM) program to track and control changes to approved process flows, use cases, requirements, design, software code, test procedures, documentation, applications in sustainment and server baselines (both hardware and software). The Contractor shall coordinate configuration management activities with the government PM. (A005/DI-CMAN-80858B/T)

5.3 Advanced Technology Acquisition

5.3.1 Advanced Technology Development - Identification, Assessment, Demonstration, Validation, Integration & Implementation. The Contractor shall conduct DoD market research, review the technological state-of-the-art (including Small Business Innovative Research, the DoD S&T portfolio and other Federal Research) and review advanced commercial products to provide assessments and recommendations for demonstration and validation of advanced technologies within the context of the AFMS and Joint Services medical operations. This includes:

- developing recommendations and implementation strategies for an appropriate AFMS presence in advanced technology development and transition;

- actively engaging with current and potential business partners to assist them with the technical understanding of the AFMSA modernization program requirements;

- recommending new and novel means to meet AFMS requirements;

- recommending potential high value technologies for assessment and demonstration; and

- developing plans to enable demonstration and validation of recommended advanced technologies into the

AFMS.

5.3.2 Advanced Processes, Documentation And Templates For Making Acquisition And Technology Demonstration Decisions – the Contractor shall, to the greatest extent possible, use ADDM to perform the following:

- update use cases for advanced acquisition process documentation, with particular focus on commercialization and manufacturing; (A006/DI-IPSC-81433A)

- develop processes, reference models and roadmaps and templates for planning, executing, monitoring, controlling, communicating, reviewing, approving and coordinating relevant documents to increase rapid transition;

- develop roadmaps to provide executable schedules;

- develop document templates and associated “guidance” to enable document development success;

- incorporate and capitalize on related development efforts in the acquisition community;

- review documents to assure quality, relevance and timeliness;

- develop software requirements specifications to update existing software if required;

(A006/DI-IPSC-81433A/T)

- generate/update/maintain a Software Design Document (SDD); (A007/DI-

IPSC-81435A/T)

- perform End User Testing of the updated, tailored capabilities;

-- update test cases (A008/DI-IPSC-81438A/T)

-- provide test report (A009/DI-IPSC-81440/T)

- perform training as required to expand the community of practice

-- training material, including quick start guide (A010/DI-ILSS-80872/T)

- develop and deliver documentation and on-line help (new or updates as required). (A011/DI-IPSC- 81443A/T)

5.4 S&T Based Acquisition Program

5.4.1 The Contractor shall provide subject matter expertise for the AFMSA modernization portfolio and specific projects undertaken. The areas of expertise shall include, but not be limited to:

- acquisition, contracting and logistics;

- DoD financial management;

- Food and Drug Administration (FDA) Regulatory and Compliance;

- technology transition, intellectual property and agreements;

- biomedical engineering;

- manufacturability; and

- domain subject matter expertise as needed to address specific project requirements (i.e. physician, nursing, laboratory

5.5 Technology Transition Assessment (Mfg Industrial Base Tooling and Production Investment Requirements) – Militarization & Commercialization

5.5.1 The Contractor shall perform studies, gather data and tailor acquisition processes (in ADDM) to guide the processes to commercialize and manufacture medical products of interest to the DoD. These studies and data gathering activities include, but are not limited to the following:

- technology development studies to guide advanced development decisions;

- initial plans related to the development of a manufacturing production base for commercialization and military transition;

- rough order of magnitude assessments of volume production requirements/ goals;

- rough order of magnitude end-unit Affordability Targets for unit production based on known and projected volume requirements, capital investment requirements and other assessment of fixed/variable costs for the program in terms of a “should cost” average unit production cost;

- initial plans for manufacturing products;

- assessments of the ability of the industrial base;

- supply chain analyses;

- trade-off analyses for the supply chain and manufacturing capabilities;

- value-engineered, optimized design models (executable specifications) for the engineering, configuration, installation and implementation of the industrial base manufacturing capability; and

- acquisition plans for the manufacturing industrial base tooling investment.

5.6 Rapid Technology Transition Support

The Contractor shall provide capabilities to ensure that technology transitions can move forward as rapidly as possible. To that end, contractor shall:

- identify vendors/partners for materials and manufacturing; and

- develop functional requirements for modified Commercial Off-The-Shelf (mCOTS) products.

5.7 Subject Matter Expertise for Deployment Optimization Planning.

5.7.1 The Contractor shall provide subject matter expertise to perform the following tasks:

- Business Case Analysis – Planning & Assessment: determine, develop and recommend the key performance parameters, thresholds, objectives, process modeling requirements and outcome measurement criteria, methodology, technique, level of effort, approach, optimal design for effective measurement, comparative criteria, statistical sampling requirements, and evaluation/rating methodology to guide the business case analysis phase of each Technology Optimization and Implementation Project. Conduct the Business Case Analysis at designated implementation sites, measure the results and assess the outcome in terms of impact on efficiency, effectiveness and efficacy of care for the AFMS cost, quality and access goals and the objectives of readiness and currency. The Contractor shall utilize modeling & simulation tools for effective decision support. (A012/MI-MISC-80711A/T)

- Business Process Re-engineering & Transformation Support: The Contractor shall develop the business process re-engineering plan to provide the optimal model(s) for integration of the new or improved technology with service delivery configurations, training and education plans and communication strategy. The Contractor shall utilize modeling and simulation tools for effective decision support. The Contractor shall develop a Transformation Plan. The Contractor shall develop training material and provide training to include on-site hands-on training of how to use the marketing and communication materials. (A013/MI-MISC-80711A/T), (A014/MI-MISC- 80711A/T)

5.8 Technical Interchange Meetings (TIMs)

5.8.1 The Contractor shall schedule and conduct TIMs with the AF Tools Development Program Office and the project manager. The meetings shall include, but not be limited to, the following:

- project kick-off meeting

- training review

- deployment review

- monthly Program Management Review (PMR)

- training sessions

(A015/DI-ADMN-81249A/T), (A0016/DI-ADMN-81505/T), (A017/DI-ADMN-81373/T)

5.8.2 Informal weekly meetings between the Contractor and the Government shall provide status on schedules, tasks approved for work, risk, issues, and requests for information. (A018/DI-MGMT-80368/T)

PART 6

OTHER TERMS, CONDITIONS, AND PROVISIONS

6.0 Other Terms, Conditions, and Provisions

6.1 Non-Disclosure /Non-Use Agreement – Deliverable #

The Contractor shall ensure that the Non-Disclosure/Non-Use Agreement (Attachment to PWS) (Deliverable #) is signed by all staff assigned to or performing on this Task order before performing any work, including all subcontractors and consultants. The Non-Disclosure/Non-Use Agreement shall be cosigned by a corporate official (Contractor Task Manager or higher). The Contractor shall also ensure that all staff understand and adhere to the terms of the non-disclosure statement, protecting the procurement sensitive information of the Government and the proprietary information of other Contractors. Assignment of staff who have not executed this statement or failure to adhere to this statement shall constitute default on the part of the Contractor.

6.2 Information Assurance

The contractor is required to ensure that all contractor personnel who are authorized access to DoD systems and networks and who have been issued a common-access card comply with the Air Force policies, procedures for

Information Assurance and that they obtain the required individual training for information assurance as directed by the Air Force unit training manager.

6.3 Enterprise Architecture (EA)

Not applicable.

6.4 Protection of Information

6.4.1 Dissemination of Information/Publishing

There shall be no dissemination or publication, except within and between the Contractor and any subcontractors or specified Integrated Product/Process Team (IPT) members who have a need to know, of information developed under this order or contained in the reports to be furnished pursuant to this order without prior written approval of the Air Force Task Manager or COR or the Contracting Officer. Air Force approval for publication will require provisions which protect the intellectual property and patent rights of both the Air Force and the Contractor.

6.4.2 Contractor Employees

6.4.2.1 Contractor Identification

The Contractor shall ensure that Contractor personnel identify themselves as Contractors when attending meetings, answering Government telephones, providing any type of written correspondence, or working in situations where their actions could be construed as official Government acts.

6.4.2.2 Attendance at Meetings

Contractor personnel may be required to attend meetings or otherwise communicate with Government and/or other contract representatives to meet the requirements of this order. Contractor personnel make their Contractor status known during introductions.

6.4.2.3 Use of Military Rank by Contractor Personnel

Contractor personnel, while performing in a Contractor capacity, are prohibited from using their retired or reserve component military rank or title in all written or verbal communications associated with the contract under which they provide services.

6.4.3 Personally Identifiable Information (PII), Protected Health Information (PHI) and Federal Information Laws: The Contractor shall establish appropriate administrative, technical, and physical safeguards to protect any and all Government data. The Contractor shall also ensure the confidentiality, integrity, and availability of Government data in compliance with all applicable laws and regulations, including data breach reporting and response requirements, in accordance with Defense Federal Regulations Subpart 224.1 (Protection of Individual Privacy), which incorporates by reference current versions DoDD 5400.11, “DoD Privacy Program,” and DoD 5400.11-R, “DoD Privacy Program.” The Contractor shall also comply with federal laws relating to freedom of information and records management. The Contractor shall analyze any breach of PII/PHI for which it is responsible under the terms of this Contract under both the Privacy Act and Health Insurance Portability and Accountability Act (HIPAA), if applicable, to determine the appropriate course of action under each requirement, if any.

6.4.4 Health Insurance Portability and Accountability Act: The Contractor shall comply with all requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) (Pub. L. 104-191), as implemented by the HIPAA Privacy and Security Rules codified at 45 Code of Federal Regulations Parts 160 and 164, and as further implemented within the Military Health System (MHS) by DoD 6025.18-R, "DoD Health Information Privacy Regulation," January 24, 2003, and DoD 8580.02-R, “DoD Health Information Security Regulation, July 12, 2007.

The Contractor shall also comply with all applicable HIPAA-related rules and regulations as they are published and as further defined by later-occurring Government requirements and DoD guidance, including current and forthcoming DoD guidance implementing applicable amendments under the American Recovery and Reinvestment Act of 2009. Any rules and regulations that are published, and/or requirements that are defined after the award date of this contract, and that require expenditure of additional Contractor resources for compliance, may be considered “changes” and will be subject to the “changes” clause under the contract. In addition, specific HIPAA requirements, including but not limited to, HIPAA breach responses in Section 1.36.3.

6.4.5 Privacy Act Breach Response: Current version DoD 5400.11-R, “DoD Privacy Program,” incorporated herein by reference, defines a breach as the “actual or possible loss of control, unauthorized disclosure, or unauthorized access of personal information where persons other than authorized users gain access or potential access to such information for other than authorized purposes where one or more individuals will be adversely affected.” Within one hour of discovery, the breach must be reported to the US Computer Emergency Readiness Team (US CERT), the DHA Privacy Office, and the DHA Contracting Officer.

The Contractor shall adhere to the reporting and response requirements set forth in the Office of the Secretary of Defense Memorandum 1504-07, “Safeguarding Against and Responding to the Breach of Personally Identifiable Information,” June 5, 2009; DoD 5400.11-R, also incorporated herein by reference, and consult DHA Privacy Office for guidance.

6.4.6 Federal Information Security Management Act (FISMA) – Deliverable 23: OMB Memorandum M-09-29 asserts that agencies are responsible for ensuring information technology acquisitions comply with the information technology security requirements in the Federal Information Security Management Act (44 U.S.C. 3544), OMB’s implementing policies including Appendix III of OMB Circular A-130, and guidance and standards from the National Institute of Standards and Technology (NIST).

The Contractor shall, in accordance with DoD regulations, create and deliver to the government, a report consisting of the results of the quarterly FISMA assessment (Deliverable 23).

6.4.7 Data at Rest: The Contractor shall provide encryption of data at rest in accordance with information assurance control ECCR-1 Encryption for Confidentiality (Data at Rest) and Encryption of data in transit in accordance with information assurance control ECCT-1 Encryption for Confidentiality (Data in Transit),per DoDI 8500.2, Information Assurance (IA) Implementation, February 6, 2003; DoDI 8510.01, DoD Information Assurance Certification and Accreditation Process (DIACAP), November 28, 2007 and DoD Memorandum Department of Defense Guidance on Protecting Personally Identifiable Information (PII), August 18, 2006.

6.4.8 Systems of Records: In order to meet the requirements of 5 U.S.C. 552a, the Privacy Act of 1974, and its implementation within the Military Health System (MHS) under DoD 5400.11-R, “ DoD Privacy Program,” May 14, 2007, the Contractor shall identify to the Contracting Officer Representative (COR) systems of records that are maintained or operated for DHA where records of personally identifiable information (PII) collected from individuals are maintained and specifically retrieved using a personal identifier. Upon identification of such systems to the COR, and prior to the lawful operation of such systems, the Contractor shall coordinate with the DHA Privacy Office to complete Systems of Records Notices (SORNs) for submission and publication in the Federal Register as coordinated by the Defense Privacy Office, and as required by DoD 5400.11-R.

Following proper SORN publication and Government confirmation of Contractor authority to operate the applicable system(s), the Contractor shall also comply with the additional systems of records and SORN guidance, in coordination with the DHA Privacy Office, regarding periodic system review, amendments, alterations, or deletions set forth by DoD 5400.11-R, Office of Management and Budget (OMB) Memorandum 99-05, Attachment B, and OMB Circular A-130.

6.4.9 Privacy Impact Assessment (PIA): The Contractor shall provide for the completion of a PIA for any applicable systems that collect, maintain, use or disseminate PII or PHI about members of the public, federal personnel, contractors, or in some cases foreign nationals.

To begin the PIA process, the Contractor is responsible for the completion of the PIA Determination Checklist.

This Checklist provides basic system information to the DHA Privacy Office and ensures that the appropriate decision concerning PIA requirements is made. The current mandatory Checklist is available from the DHA Privacy Office.

The Contractor is responsible for the employment of practices that satisfy the requirements and regulations of:

Section 208 of E-Government (E-Gov) Act of 2002, (Pub. L. 107-347); DoDI 5400.16, “DoD Privacy Impact Assessment (PIA) Guidance,” February 12, 2009; and, Office of Management and Budget (OMB) Memorandum 03-22, “OMB Guidance for Implementing the Privacy Provisions of the E-Government Act of 2002,” September 26, 2003. These documents are incorporated by reference. When completing PIA, the Contractor is responsible for using DoD-approved PIA Template, DD Form 2930.

Completed PIA Determination Checklists and DD Form 2930s will be sent to the DHA Privacy Office.

6.4.10 Data Sharing Agreement (DSA): A DSA which may be referred to in other sources as a Data Use Agreement (DUA), is currently used to control the disclosure, use, storage and/or destruction of MHS data that is managed by DHA to ensure compliance with privacy and security requirements applicable to PII, including but not limited to PHI. In addition, research requests for MHS data that include PHI must be reviewed for HIPAA compliance by the DHA Privacy Board.

Under DoD 6025.18-R, “DoD Health Information Privacy Program,” January 24, 2003, C8.3.4, a DSA is required to establish permitted uses for certain types of data IAW HIPAA requirements to prevent the unauthorized use and/or disclosure of any PII or PHI. Likewise, all uses, disclosures, and destruction of PII and PHI data are generally subject to DoD 5400.11-R, “DoD Privacy Program,” May 14, 2007, as well as DoDI 8500.2, “Information Assurance (IA) Implementation,” Feb. 6, 2003, and DoD 8580.02-R, “DoD Health Information Security Regulation,” July 12, 2007.

To begin the data sharing request process, the Contractor shall complete and submit a Data Sharing Agreement Application (DSAA) or contact the DHA Privacy and Civil Liberties Office (Privacy Office), and copy the Contracting Officer, If the application is approved, the requestor will enter into one of the following agreements, depending on the data involved:

DSA for De-Identified Data DSA for PHI DSA for PII Without PHI Data Use Agreement for Limited Data Set.

After receiving DSA approval, anyone needing access to information system applications or data sources must contact the responsible system program office. DSAs are active for one year, or until the end of the current option year, whichever comes first. If the DSA will not be renewed, the Contractor shall provide a Certificate of Data Disposition (CDD) to the Privacy Office.

6.4.11 Privacy Act and HIPAA Training: The Contractor shall ensure that its entire staff, including subcontractors and consultants that perform work on this Contract receive training on the Privacy Act of 1974 (5 U.S.C. 552a) and Health Insurance Portability and Accountability Act of 1996 (Pub. L. 104-191). The training requirements are mandated by OSD Memorandum 15041-07, “Safeguarding Against and Responding to the Breach of Personally Identifiable Information”: DoD 6025.18-R, “DoD Health Information Privacy Regulation”, January 24, 2003; and the DHA Workforce Training Policy Memorandum, dated May 28, 2008, on the subject, “Workforce Training Policy Pursuant to the Department of Defense Privacy Act Regulations and the Department of Defense…