HT0011-12-T-0023.pdf

TRICARE MANAGEMENT ACTIVITY

COMPUTER/ELECTRONIC ACCO PROGRAM DIVISION

PROCUREMENT SUPPORT DIVISION

5111 LEESBURG PIKE

SUITE 810

FALLS CHURCH VA 22041

TEL: FAX:

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

HT0011-12-T-0023 07-Mar-2012 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

THIS RFQ [ ] IS X[ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

(Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

TRICARE MANAGEMENT ACTIVITY

CONTRACT OPERATIONS DIV (COD)

5111 LEESBURG PIKE

SUITE 550

FALLS CHURCH VA 22041

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

06-Apr-2012(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

703-681-1143TEAGAN O'BAR

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

HT0011-12-T-0023

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Arlington, VA 22240) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work their doing and becoming more efficient.

FOB: Destination

NET AMT

0002 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Columbia, MO 65201-5275) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work their doing and becoming more efficient.

0003 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Washington, DC 20037) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work

0004 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Washington, DC 20301) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work

0005 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Atlanta, GA 30333) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work

0006 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Kansas City, MO 64131) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work

0007 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Philadelphia, PA 19106-3306) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding

0008 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Washington, DC 20024) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work

0009 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Long Beach, CA 92692) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work

0010 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Richmond, VA 23297-5118) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding

0011 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

Decatur, GA 30033) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work

0012 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Cedar City, UT 84721) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work

0013 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(San Jose, CA 95112) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work

0014 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Washington, DC 20340) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work

0015 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Ft. Meade, MD 20755) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work

0016 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Washington, Dc 20005) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work

0017 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Ft. Belvoir, VA 22060) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work

0018 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Tumwater, WA 98512) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work

0019 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Philadelphia, PA 19111) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work

0020 1 Each Kurzweil 3000 Technical Services - 8 hrs

FFP

(Philadelphia, PA 19106) Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently. Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work

Section C - Descriptions and Specifications

STATEMENT OF WORK

1. BACKGROUND

The Department of Defense (DoD) established the Computer/Electronic Accommodations Program (CAP) in 1990 to improve accessibility for people with disabilities throughout the DoD and remove the cost of accommodations. The TRICARE Management Activity (TMA), a field activity in the Office of the Assistant Secretary of Defense (Health Affairs), serves as the executive agent for CAP. CAP is housed at TMA’s Office of the Chief Information Officer (OCIO). CAP's mission is to provide assistive technology and accommodations to ensure people with disabilities and wounded service members have equal access to the information technology environment and opportunities in DoD and throughout the Federal Government. In October 2000, the National Defense Authorization Act granted CAP the authority to provide assistive technology, devices, and services to any department or agency in the Federal Government upon the request of the head of the agency. Via this authority, CAP is the Federal Government's centrally funded accommodations program, providing assistive technology solutions at no cost to the requesting agency. Much of CAP's success lies in the ability to provide assistive technology and reasonable accommodations to employees quickly and easily, which can increase employment and retention of employees with disabilities.

On October 17, 2006, the National Defense Authorization Act granted CAP the authority to provide assistive technology to wounded/injured service members allowing them to retain the equipment upon separation. CAP provides the assistive technology to the service members and coordinates the service as outlined in the Department of Defense Instruction (DoDI) 6025.22.

Since the inception of CAP, procurement of information technology management support services provided best administrative value to CAP as it expanded and provided over 12,000 assistive technology and accommodation services to 68 Federal agency partners and wounded Service members in the recent Fiscal Year.

2. OBJECTIVE

Provide Assistive Technology and Accommodation Services to Federal Employees with disabilities and Wounded Service Members.

3. SCOPE

This award provides assistive technology to Federal employees with Cognitive Impairments.

This request is to provide Kurzweil 3000 Technical Services for Federal employees located throughout CONUS.

Kurzweil 3000 Technical Services ensure the successful implementation and integration of what can be complicated reading, writing, and learning software. Kurzweil 3000 helps users increase their reading speed and helps them learn and study independently.

Since the Kurzweil 3000 is being used by individuals with cognitive limitations, such as dyslexia,, many would be unable to pick up and use the software effectively. With some help, they will be able to take full advantage of the software, increasing their understanding of the work their doing and becoming more efficient.

4. OTHER CONSTRAINTS/CONSIDERATIONS

4a Shipping: Items will need to be shipped to any CAP customer within the Department of Defense or one of their partner agencies around the world. The award should be processed within 5 days of award and customer should receive their items no later than 15 days from the award date for CONUS and 25 days for OCONUS. To ensure delivery, the ship to addresses should not be altered, and need to be shipped as provided. (SEE ATTACHED SPREADSHEET)

4b Proof of Delivery: To secure payment the vendor must provide proof of delivery and signed acceptance receipt of package along with the invoice. Vendor should EITHER provide a spreadsheet to include, at a minimum; recipient name, item(s) sent, mailing tracking number, and mailing carrier OR individual invoice that includes the mailing tracking number and carrier via attachment to the WAWF system, email, or fax.

4c Payment: Vendors will need to ship all items to each CAP customer per Purchase Order Award before submitting a payment request into the Wide Area Workflow (WAWF). Vendors should NOT split the Purchase Order Award.

Once all items have been shipped per customer and purchase order, the vendor should submit the one charge (referencing the purchase order award) for all items into WAWF. Vendors should NOT have separate charges per individual shipment.

5. Applicable Section 508 Service Requirements

NOTE: Section 508 service requirements are determined to apply based on deliverable requirements characterized using the BuyAccessible Wizard. Additional service requirements may apply based on the actual characteristics of the deliverable as a result of the service.

Section 508 service requirements for deliverable type : Information Content

You have characterized Information Content to include topics that address EIT products and EIT-related services.

Section 508 must be considered as a requirement on the delivered content to assure that it includes data and/or knowledge appropriate to specific Section 508 accessibility requirements. The specific requirements that apply depend upon the specific type of EIT referred to in the information content as well as the functional performance criteria detailed in 1194.31.

Section 508 service requirements for deliverable type of Information Content must also address Information, Documentation and Support Subpart D 1194.41.

1194.41a yes Product support documentation provided to end-users shall be made available in alternate formats upon request, at no additional charges.

1194.41b yes End-users shall have access to a description of the accessibility and compatibility features of products in alternate formats, or alternate methods upon request, at no additional charge.

1194.41c yes Support services for products shall accommodate the communication needs of end-users with disabilities.

Section 508 service requirements for deliverable type : EIT Related Labor Hours

You have characterized the activity to be performed relate to or require the use of EIT. Section 508 must be considered as a requirement for the EIT related labor hours activity to assure that it considers specific Section 508 accessibility requirements. The specific requirements that apply depend upon the specific type of EIT related to performing the activity as well as the functional performance criteria detailed in 1194.31

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government 0010 Destination Government Destination Government 0011 Destination Government Destination Government 0012 Destination Government Destination Government 0013 Destination Government Destination Government 0014 Destination Government Destination Government 0015 Destination Government Destination Government 0016 Destination Government Destination Government 0017 Destination Government Destination Government 0018 Destination Government Destination Government 0019 Destination Government Destination Government 0020 Destination Government Destination Government

Section F - Deliveries or Performance

CUSTOMER SHIPPING INFORMATION

Address Product Name Quantity

DOL - Veterans Employment & Training Service

(VETS)

DOL/VETS

1570 Irvine Street SW 2nd Floor Tumwater , Washington 98512

Kurzweil 3000 Technical Services

Defense Logistics Agency (DLA) 700 Robbins Ave Philadelphia, Pennsylvania 19111

Kurzweil 3000 Technical Services

DOL -

Employment & Training Administration

(ETA)

DOL/ETA 170 S.

Independence Mall West RM: 825 Philadelphia, Pennsylvania 19106-3323

Kurzweil 3000 Technical Services

DO-S EEO

Opreations Division Room1119 8725 John J Kingman Road room 2639 cubical 26L-E3 Fort Belvoir, Virginia 22060

Kurzweil 3000 Technical Services

Dept of VA-

LBHCS

5901 E. 7th St, Bldg 4, Rm 202 ATTN: Susan Demasters Long Beach, California 92692

Kurzweil 3000 Technical Services

9000 Defense Pentagon, 1f1084 Washington, District of Columbia 20301

Kurzweil 3000 Technical Services

Harry S Truman VA Hospital 800 Hospital Drive MCCF, Facility Revenue/Pro Dental Build.

Columbia, Missouri 65201-

Kurzweil 3000 Technical Services

Pension Benefit Guaranty Corporation

OIT/DCIO/RMD P

Harris 1200 K St NW Room 5119 Washington , District of Columbia 20005

Kurzweil 3000 Technical

VA - Veterans Health Administration 1670 Clairmont Road 2d Floor Laboratory Decatur , Georgia 30033

Kurzweil 3000 Technical Services

1851 S. Bell Street, Crystal Mall #3, Room 501 Arlington, Virginia 22240

Kurzweil 3000 Technical Services

DLA Aviation 8000 Jefferson Davis Highway ATTN: DK, Blg.

33-M, Room 139 Richmond, Virginia 23297-

Kurzweil 3000 Technical Services

244830 National Security Agency (NSA) 9800 Savage Road, Suite 6455 Ft. Meade, Maryland 20755

Kurzweil 3000 Technical Services

USDA - Forest Service (FS) USDA Forest Service 1789N Wedgewood Lane Cedar City, Utah 84721

Kurzweil 3000 Technical

General Services Administration 1500 E Bannister Rd

RM 1118 E

Kansas City, Missouri 64131

Kurzweil 3000 Technical Services

Department of State 2430 E Street, N.W.

Navy Hill SA-4 B-2 Washington, District of Columbia 20037

Kurzweil 3000 Technical Services

Defense Intelligence Agency

(DIA)

200 MacDill Blvd Bolling AFB Washington, District of Columbia 20340

Kurzweil 3000 Technical Services

Secretary for Administration and Management

(OASAM)

DOL/OASAM/HR

Attn. Gwendolyn Kelly 170 S Independence Mall West The Curtis Center Suite 600 East Philadelphia, Pennsylvania 19106-3306

Kurzweil 3000 Technical

HHS - Office of the Secretary

US

DEPARTMENT

OF Health and Human Services

OS-ASPR-OPP-

ABC Attn: Harvey Ball Floor 11, Suite 375 E Street SW, Washington, District of Columbia 20024

Kurzweil 3000 Technical Services

96 North 3rd Street, Ste 325 San Jose, California 95112

Kurzweil 3000 Technical Services

1600 Clifton Road

NE

Bldg 17A Rm 6029 Mail Stop G33 Roybal Campus Atlanta, Georgia 30333

Kurzweil 3000 Technical Services

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 15 dys. ADC 1 TRICARE MANAGEMENT ACTIVITY

COMPUTER/ELECTRONIC ACCO

PROGRAM DIVISION

PROCUREMENT SUPPORT DIVISION

5111 LEESBURG PIKE

SUITE 810

FALLS CHURCH VA 22041

HT0003

0002 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0003 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0004 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0005 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0006 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0007 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0008 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0009 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0010 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0011 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0012 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0013 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0014 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0015 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0016 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0017 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0018 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0019 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0020 15 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

PAYMENT INSTRUCTIONS

Invoicing and Receiving Report Instructions

The Contractor is responsible for submitting invoices and initiating receiving reports electronically through Wide Area Work Flow – Receipt and Acceptance (WAWF) for goods and services rendered under this Contract. For fixed price contracts, the WAWF 2 IN 1 format (for services), and the COMBO format (only for supplies or equipment), are the preferred methods of processing electronic invoices and receiving reports within TMA. Back up documentation (such as timesheets, etc.) can be included and attached to WAWF documents as requested by the responsible COR. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF.

Contractor personnel (WAWF Vendor role) shall self-register at the web site:

https://wawf.eb.mil/, and be activated by the Contractor’s designated Electronic Business Point of Contact. WAWF training is available on the internet at http://wawftraining.com.

The Contractor shall submit invoices for payment and initiate receiving reports every month.

The Government shall process invoices for payment and associated receiving reports every month.

Prior to submitting the first WAWF-RA electronic form for a given task order, Contractors should first coordinate with the assigned TMA COR.

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

As prescribed in 232.7004, use the following clause:

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (MAR

2008)

(a) Definitions. As used in this clause—

(1) “Contract financing payment” and “invoice payment” have the meanings given in section

32.001 of the Federal Acquisition Regulation.

(2) “Electronic form” means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests.

However, scanned documents are acceptable when they are part of a submission of a payment request made using Wide Area WorkFlow (WAWF) or another electronic form authorized by the Contracting Officer.

(3) “Payment request” means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

https://wawf.eb.mil/ http://wawftraining.com/ http://www.acq.osd.mil/dpap/dars/dfars/html/r20100908/232_70.htm#232.7004

(b) Definitions. Important to the WAWF Process

(1) Acceptor: The organization or person designated in block 15 of the SF 1449 (cover page of the purchase request) who accepts the products or services tendered. The acceptor has a unique DoDAAC (Department of Defense Activity Address Code) shown in the upper right had box of block 15 that must be used to notify the acceptor that an electronic invoice is pending.

(2) DoDAAC: As stated above, an acronym for Department of Defense Activity Address Code. This code unique to each organization in the Department of Defense. Knowledge of what DoDAAC codes must be input into WAWF electronic invoices is crucial to the payment process as it alerts the acceptor that an invoice is pending for acceptance and alerts the payment office that a completed action is ready to process for payment.

(3) Payment Office: The location of the Defense Finance and Accounting Service (DFAS) office shown in block 18a of the SF 1449 that will process your electronic invoices. The payment office also has a unique DoDAAC.

(c) Options within WAWF include a "combo" for supply items, a 2-in-1 invoice for service contracts and a "stand-alone" invoice. It is recommended that the use of, stand-alone invoices be avoided. The matching of "stand-alone" invoices by DFAS offices requires invoices and receiving reports be separately or individually submitted by the vendor and the receiving activity and can routinely cause lengthy delays and possible rejection because they do not appear together and therefore must be individually matched and then verified. The use of the "combo" or "2-in-1" does not present this problem and avoids the attendant delays associated with matching. Detailed instructions on how to create an invoice, as well as other topical issues, can be found at the WAWF training website at http://www.wawftraining.com.

(d) A key, important, and imperative step for vendors to take is to e-mail notification to the acceptor identified in the contract in block 15 by clicking on the "Send More E-Mail Notifications" link in WAWF upon submission of the electronic invoice instrument (combo or 2-in1). This step provides notice to the acceptor of your pending invoice. Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/.

(e) The Contractor may submit a payment request and receiving report using other than WAWF only when— http://www.wawftraining.com/ https://wawf.eb.mil/

(1) The Contracting Officer authorizes use of another electronic form. With such an authorization, the Contractor and the Contracting Officer shall agree to a plan, which shall include a timeline, specifying when the Contractor will transfer to WAWF;

(2) DoD is unable to receive a payment request or provide acceptance in electronic form;

(3) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer’s determination with each request for payment; or

(4) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System).

(f) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract.

(g) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(h) The Contractor is responsible for submitting invoices and initiating receiving reports electronically through Wide Area Work Flow – Receipt and Acceptance (WAWF) for goods and services rendered under this Contract. Contractors should use the WAWF cost voucher format to bill on cost-reimbursement contracts, including Time and Materials and Labor Hour (T&M and LH) contracts. For cost-reimbursement, T&M and LH contracts, the DCAA has sole authority for verifying claimed costs and approving interim payment requests, and the Contracting Officer has the sole authority for approving final payment requests. Information on completing a WAWF Cost Voucher is available on the internet at http://wawftraining.com. WAWF documents are routed using specific location codes. To insure proper routing the following WAWF location codes are provided for this contract:

Pay DoDAAC: HQ0649

Admin DoDAAC: HT0003

Service Approver / Ext.:

Kameelah Montgomery| FTICAP http://wawftraining.com/

Self registration for the use of WAWF can be accomplished at https://wawf.eb.mil/index.html.

For assistance in registering contact:

1-866-618-5988

COMMERCIAL: 801-605-7095

CSCASSIG@CSD.DISA.MIL

Helpful training on the use of WAWF for the submission of invoices is available on line at http://www.wawftraining.com.

(i) Questions concerning payments:

(1) DFAS Indianapolis at 1-888-332-7366. You will need to have the delivery/purchase/contract number ready when calling about payments.

(2) Payment and receipt information can be accessed at the DFAS website https://myinvoice.csd.disa.mil/.You will need to have the delivery/purchase/contract number or invoice number to inquire about the payment.

When initiating documents within WAWF, Contractors must use the appropriate two-part TMA location code to include BOTH the Government Acceptor DoDAAC / Extension (Ext) fields and the Local Processing Office (LPO) DoDAAC / Extension fields as displayed within the WAWF application and illustrated below:

http://www.wawftraining.com/ https://myinvoice.csd.disa.mil/

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JAN 2012 52.203-5 Covenant Against Contingent Fees APR 1984 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-7 Anti-Kickback Procedures OCT 2010 52.204-7 Central Contractor Registration FEB 2012 52.211-5 Material Requirements AUG 2000 52.216-24 Limitation Of Government Liability APR 1984 52.222-41 Service Contract Act Of 1965 NOV 2007 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to Iran--Certification.

NOV 2011

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.243-1 Changes--Fixed Price AUG 1987 52.244-6 Subcontracts for Commercial Items DEC 2010