Attachment_1_-_Instructions_to_Offerors.pdf

Attachment 1 – Instructions to Offerors

REQUIREMENT INFORMATION:

The United States Secret Service (USSS) has a requirement for Hill’s Pet Nutrition dog food. This request for proposal (RFP) HSSS01-16-R-0028 is restricted for Hill’s Pet Nutrition brand name dog food, in accordance with the Federal Acquisition Regulation (FAR) subpart 6.302-1(c). Only proposals providing the Hill’s Pet Nutrition brand dog food, as indicated in Attachment 2 – Dog

Food Price List, will be considered. No substitutions will be considered. A copy of the brand name justification is provided as Attachment 4 – Brand Name Justification.

The United States Secret Service intends on issuing a blanket purchase agreement (BPA), as a result of this RFP. The resulting BPA will have a base year period four (4) one year option periods as follows:

Base Period: Date of award through 09/30/2016

Option Period 1:

Option Period 2:

Option Period 3:

Option Period 4:

10/01/2016 through 09/30/2017 10/01/2017 through 09/30/2018 10/01/2018 through 09/30/2019 10/01/2019 through 09/30/2020

Award will be made to the offeror that provides the lowest price technically acceptable proposal to the

U.S. Government. In order to be deemed technically acceptable, offerors shall complete the “Unit Price” column form each tab of Attachment 2 – Dog Food Price List and provide exact brand name specified.

Offerors that are not capable of providing all items indicated in Attachment 2 – Dog Food Price List will not be deemed technically acceptable. Total price will be evaluated by adding the unit pricing of all items identified on the pricing sheet.

Offerors are required to submit at least three references for past performance, as outlined below, in order to determine contractor responsibility. Additionally, the Government will query relevant

FAPIIS/PPIRS/CPARS information to assess past performance in order to determine contractor responsibility.

The following terms and conditions will apply to the BPA issued as a result of this RFP.

Each BPA order shall be fully delivered within 5 days after receipt of order (ARO).

The Contractor shall furnish all requested supplies if and when requested by the Contracting

Officer during the performance period. The maximum aggregate dollar amount of all orders made under the BPA shall not exceed the amounts indicated below for each performance period.

Performance Period Not to Exceed

Base Period:

Date of award through 09/30/2016 $80,000.00

Option Period 1:

10/01/2016 through 09/30/2017 $80,000.00

Option Period 2:

10/01/2017 through 09/30/2018 $80,000.00

Option Period 3:

10/01/2018 through 09/30/2019 $80,000.00

Option Period 4:

10/01/2019 through 09/30/2020 $80,000.00

The Contractor shall not require a prescription in order for a BPA order to be fulfilled for any requested item listed on Attachment 2 – Dog Food Price List.

The Government is obligated only to the extent of authorized purchases actually made under the

BPA.

FORMAT AND SUBMISSION OF PROPOSALS:

Offerors shall submit proposals in accordance with the following format:

Part A: General Business Information/Representations and Certifications

Part B: Price and delivery timeframes for all items for the base and all four option periods

Part C: Past Performance

Part A: General Business Information/Representations and Certifications

The Offeror shall provide:

1. Name, title, telephone number, fax number, and email address of the point of contact.

2. Nine-digit DUNS. The DUNS is used to verify that the vendor is in the System for

Award Management (SAM). By submitting a proposal, the Offeror acknowledges the Government requirement to be in the SAM database prior to award of any government contract. Information about SAM may be found at www.sam.gov.

3. Nine-digit TIN. The Taxpayer Identification Number (TIN) is Dog for electronic payment.

4. FAR 52.212-3, Offeror Representations and Certifications-Commercial Items. If you have completed the annual representations and certifications electronically through SAM at www.sam.gov, then provide a statement as such and it will be verified.

5. A completed version of HSAM clause 3052.209-70(f), provided as page 12 of

Attachment 3 – Clauses

Part B: Price

Offerors shall provide discounted unit pricing for each item indicated in Attachment 2 –

Dog Food Price List for the base period and all option periods.

Part C: Past Performance

Offerors shall submit at least three references for past performance from the past 3 years. Each reference shall complete Attachment 5 – Past Performance Questionnaire. Each performance risk assessment will consider the number and severity of problems, the effectiveness of corrective actions taken and the overall work record. Problems not addressed by the offeror will be http://www.sam.gov/ http://www.sam.gov/ considered to still exist. However, the degree to which the offeror can demonstrate that it has successfully applied continuous systemic improvement to resolve past performance problems will be used to determine contractor responsibility. The offeror shall also provide their past achievements, awards, experience with other government agencies providing like programs, and how many years’ experience in providing similar programs. The Government may pull relevant past performance information from PPIRS for determine contractor responsibility based on past performance, in addition to the references.

SUBMISSION OF QUESTIONS:

Questions shall be provided via email to contract specialist Steven Schumacher at

Steven.Schumacher@usss.dhs.gov NO LATER THAN March 14, 2016 at 5:00 PM ET. Any questions received in response to this RFP by the deadline stated above will be answered by the

USSS and provided via an amendment to the solicitation and posted on www.fbo.gov.

SUBMISSION OF PROPOSALS:

All proposals must be submitted via email to Contract Specialist via email at

Steven.Schumacher@usss.dhs.gov NO LATER THAN March 17, 2016 at 5:00 PM ET.

mailto:Steven.Schumacher@usss.dhs.gov http://www.fbo.gov/ mailto:Steven.Schumacher@usss.dhs.gov