HSSS01-15-R-0004_Vendor_Questions_and_Answers.pdf

HSSS01-14-R-0004: Vendor Questions and Answers

1. Can you provide a sample model for the "16.1.7 Light Bar Install" with controller. These vary in complexity in both the light bars and controllers, as does the installation labor.

We have several models but here is one (Light Bar: Manufacturer - Code 3, Model# 2747ACC Controller: C310P1)

2. Do we need to include travel labor (per the statement on the price schedule) for line items "16.5.1", 16.5.2" and "16.5.3". My assumption would be that these would be CAD documents which we would create in our office based on field technician notes, and once created, would be sent electronically to USSS personnel. Hence no travel required.

Correct. These documents can be sent electronically. No travel required.

3. Can you further clarify what equipment constitutes the "16.1.20 Install Electronic Power Management system" installation and the "16.2.13 Remove Electronic Power Management system"? The SOW references timers and circuit breakers, but that does not give me a good idea of how much, how many, how complex a system this is. Either further clarity or pictures would be ideal.

The simple Power Management installation would be the Installation of a device (i.e., switch, timer) used to mitigate residual power usage by installed mobile communication devices or lights. The simple power management installation will normally consist of (1) device (i.e., a battery voltage cut-off switch) added in-line with the 12v wiring servicing radio, lights or siren components either during or after the initial installation. A single device used specifically to shut off, power to radio and /or light systems installed in a vehicle. The USSS may purchase the device separately and provide for install at the time on installation or it may be purchased post installation.

Installation of a complex Power Management System (PMS) is an array of wires, fuses, timers, and switches that are specifically designed to control (e.g., turn on, delay, shut off, distribute) power to a total system of lights, radios and/or siren components. The complex PMS should be designed for the particular group of components to be installed at the same time and as part of the total package. A complex PMS should be necessary and mitigate battery drain when vehicle is not in use but also to tap-off, distribute and centralize the 12v +/- and route to several different components (e.g., radio, siren, lights, GPS) installed together. Complex PMS will only be installed with approval of the USSS POC. The complex PMS is not the same as a normal wiring installation and may fall under paragraph 16.4 - Custom Installation.

4. Could you please clarify what make and model of vehicle the work is to be done on. Based on varying interior trim packages, body styles, ages...its hard to put a one size fits all price on the work detailed.

The USSS point of contact (POC) will request LMR and Law enforcement warning equipment installation in many types of USSS owned or leased vehicles. Usually sedans and SUV’s, however there is no standard model of vehicle, trim package, body style, age or other factors that an installation request is limited to. USSS has a variety of owned and/or leased vehicles of different makes, models and trim packages to include SUV’s, trucks, sedans and motorcycles per paragraph 1.1 (SOW). Work is detailed by the request (i.e., USSS requests a mobile radio, siren and visor light be installed in XXXX vehicle). The installation cost will be identical for all vehicles.

5. If the winning vendors location IS deemed acceptable for work to be performed at there location, can we assume that ALL contract work COULD be performed there. And if so, who would be responsible for transportation of the vehicles to/from winning bidders location?

If the winning vendors location is deemed acceptable for work then that the USSS POC can allow work to be performed at that approved location, however the location of any work to be performed still remains at the discretion of the USSS POC for all vehicles concerned. Normally the USSS will deliver and pick-up a vehicle from the vendor. Other arrangements can be made with agreement from the vendor and the USSS but it will be on a case by case basis in accordance with

(IAW) paragraph 17.0 - Authorized Locations of Work and IAW paragraph 2.0 - Scope.

6. Are their vendor insurance requirements to be met with this solicitation?

Contractor liability is outlined under paragraph 14.0 – Contractor Liability.

The Contractor is responsible for having proper insurance as part of their business practice. The Government does not purchase insurance for or from vendors on contracts. The Contractor will be responsible for any damages to the vehicle and any Government equipment provided.

7. Would you consider extending the due date a few days? Also, I did not see an allowance for pre-bid questions, so I hope this is the proper submission for the above questions.

Under Amendment 3 (issued on December 04, 2014), the RFP due date was extended to December 12, 2014 at 5pm EST. Amendment 3 also clarifies that questions are due no later than December 08, 2014, at 5pm.

8. Would a copy of 2013 Corporate Federal Tax Return suffice regarding financials?

Yes.