Instructions.doc

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES SECRET SERVICE

SOLICITATION NUMBER: HSSS01-09-Q-0008

Uniform clothing

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

PURPOSE

This RFQ solicits quotations for the procurement of uniform clothing and gear for an indefinite quantity contract.

METHOD OF ACQUISITION

The Government intends to acquire the necessary supplies by awarding at least one Indefinite Quantity contract and may make multiple awards. This requirement is being processed in accordance with Federal Acquisition Regulation (FAR) Subpart 12.6 as supplemented with additional information included in the solicitation. This solicitation is being issued as a combined synopsis/solicitation through FedBizOpps as 100% set-aside for small business.

NUMBER OF AWARDS

It is anticipated that one or more awards will be made as a result of this solicitation, based on lowest price technically acceptable offers. The award will have minimum and maximum ordering limits for each line item. Please reference instructions to vendors and basis of award.

PERIOD OF PERFORMANCE

Period of Performance will be in effect TWELVE (12) months following date of award for the base period followed by FOUR (4) option year periods.

DELIVERY INSTRUCTIONS

Delivery of ordered items must be made to the United States Secret Service, 1111 18th Street NW #600, Washington, DC, 20223.

COMMUNICATIONS PRIOR TO AWARD

Vendors shall direct all communications to the attention of:

Kim Spangler, Contract Specialist

United States Secret Service

950 H Street, NW, Room 6700

Washington, DC 20223

(202) 406-6820

(202) 406-6801 (fax)

Email address: Kimberly.Spangler@usss.dhs.gov Email is the preferred method of communication. If you do not receive a confirmation response then your email was not received. Communications with other officials may compromise the competitiveness of this acquisition and result in cancellation of the requirement.

INSTRUCTIONS TO VENDORS

PRICING: Vendors must include with its quotation a completed price schedule for each line item. If pricing differs by size, please note that in your quote or the quoted price will be deemed good for all sizes. Unit price quoted is to be inclusive of shipping costs. For each item provide a unit price and extended price for the maximum quantity for the base period and four option years. See tables on page 5 of Line Item Schedule.

CONTRACTOR INFORMATION: Provide the nine-digit DUNS and the nine-digit TIN. DUNS is used to verify that the vendor is in CCR and a small business for the NAICS 315223. The Taxpayer Identification Number is necessary for electronic payment. By submitting a proposal, the offorer acknowledges the Government requirement to be in the Central Contractor Registration (CCR) database prior to award of any contract. Information about CCR may be found at www.ccr.gov .

TRACKING INFORMATION FOR EACH SAMPLE SHIPPED: Provide the tracking information for the samples you have shipped.

PAST PERFORMANCE REFERENCES: For past performance, provide two references from two different agencies/entities for similar work performed within the past two years.

SAMPLES REQUIRED

Include a representative sample for each line of your quote. For example, a quote for line item 0001 must include one black BDU trouser. Each sample will be returned if a postage paid return request is included with the sample stating the complete return address; each sample without a return request will be destroyed upon completion of the test. Failure to include a sample for any line item means the quote for that line item will not be considered. If you are not quoting on a certain line item, then do not include a sample for that line item. Sample must be size large or extra large. Sample must be the exact color. Sample must include the embroidery as specified (no exceptions). Write the offeror name (the same name on the quote) on the hem or back of each sample in ink that will not wash or wear off. No compensation will be made for any sample. Sample is to be mailed to (do not deviate from this exact address):

Communications Center (PRO)

Attn: Kimberly Spangler

245 Murray Drive, SW

Bldg T-5

Washington, DC 20223

Ship each item no later than the due date for this solicitation; each item need not be received by the due date.

BASIS OF AWARD

The Government will award at least one or more IDIQ contract(s) resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. An award will be made to the lowest price technically acceptable offer. Technical acceptability, past performance, and price are of equal importance. However, technical acceptability and past performance, when combined are more important than when compared to cost/price. The Government intends to evaluate the proposal on the following factors: 1) technical acceptability which is pass/fail (step 1); 2) technical quality of the product (step 2); (3) past performance; and 4) price.

The government will perform a two-step evaluation for technical acceptability. In step one, the initial evaluation will ensure that the sample is in compliance with the stated requirements (e.g., presences of the embroidery, correct color). Any sample not meeting the stated requirements will be found technically unacceptable. Samples meeting step one will then be tested for quality in step two. Quality testing is defined as a durability test. Testing will take two days and will consist of each item being worn or used for one day, then washed or cleaned, worn/used a second time for one day, and then washed/cleaned a second time. Wash and wear evaluation will be on the lack of shrinkage, minimal fading, the look of the embroidery, and the samples overall durability after two wearings and two washings/cleanings.

If there is a domestic offer that is not low offer, and the restrictions of the Buy American Act apply to the low offer, price reasonableness will be evaluated in accordance with FAR Subpart 25.105.

CONTRACT TERMS AND CONDITIONS

Any contract awarded as a result of this solicitation shall be subject to the terms and conditions of the Federal Acquisition Regulation (FAR) as applicable and shall be incorporated by reference in the contract. In addition to the FAR contract terms and conditions, the contract shall also incorporate Department of Homeland Security (DHS) Specific Clauses.

ATTACHMENTS TO THE SYNOPSIS/SOLICITATION

1. SF1449 (includes clauses)

2. Line Item Schedule

3. Instructions, Conditions, and Notices to Offerors