HSSCCG-16-Q-00230_RFQ_amend_00001.pdf

(x)

HSSCCG-16-Q-00230

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

CIS

South Burlington VT 05403 70 Kimball Avenue Department of Homeland Security USCIS Contracting Office

07/20/2016000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/20/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to clarify the OSI PSD Security requirements due to access to Government facilities.

DO/DPAS Rating: NONE

Period of Performance: 09/16/2016 to 09/15/2019

Attachments:

1- SOW, dated 7-28-16, 4 pgs.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Stephen D. Allen

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

STATEMENT OF WORK

DAILY COURIER SERVICE FOR

SOUTH BURLINGTON AND WILLISTON, VERMONT

1.0 SCOPE

The United States Citizenship and Immigration Services (USCIS) has a requirement for daily courier services in South Burlington and Williston, Vermont. Courier service is required to support the following Management Directorate offices; Administration, Chief Financial Officer, Contracting, Human Capital & Training, Information Technology, Intake & Document Production and Security & Integrity. These offices are located at the following locations:

70 Kimball Ave, South Burlington, VT 65 Bowdoin St, South Burlington, VT 100 Interstate Corporate Center, Williston, VT 124 Leroy Road, Williston, VT 237 Harvest Lane, Williston, VT

Daily courier service for USCIS Field Support Center (FSC), Training and Technology Center (TTC), Eastern Forms Center (EFC) and Office of Security and Integrity, Personnel Security Division (OSI PSD).

2.0 SPECIFIC REQUIREMENTS

The contractor shall perform the following services:

2.1 During the morning hours pick up mail for 65 Bowdoin Street which may include First Class, Certified, and Priority mail at South Burlington Post Office, 60 White Street, South Burlington, VT. The Post Office Box for 65 Bowdoin Street is P.O. Box 9440.

2.2 Pick up any items or materials, including First Class, Certified, and Priority mail, from 70 Kimball Avenue which are destined for 124 Leroy Road, 65 Bowdoin Street, 237 Harvest Lane, or 100 Interstate Corporate Center (280 Williston Road), and deliver to those locations no later than 11:15 am.

2.3 Pick-up mail for 124 Leroy Road which may include First Class, Certified, and Priority mail at the Williston Post Office, 82 Blair Park Road, Williston, VT. The Post Office Box for 124 Leroy Road is P.O. Box 567.

2.4 While at the four locations, pick up all outgoing mail/materials destined for one of the other four sites and deliver to the mailroom at 70 Kimball Avenue no later than 12:00 pm for sorting. Volume may include several tubs, packages and boxes, and on occasion (approximately twice a month), box volume could be in excess of 15 in addition to tubs and packages.

2.5 Pick up at 1:00 pm, from 70 Kimball Avenue mailroom, any items or material destined for 124 Leroy Road, 65 Bowdoin Street, 237 Harvest Lane, or 280 Williston Road (100 Interstate Corporate Plaza) and deliver to those locations no later than 2:00 pm - along with any mail picked up earlier for / at either of those locations. From all offices, pick up items or material destined for 70 Kimball Avenue and deliver to the mailroom no later than 2:25 pm.

2.6 Pick up, at 2:30 pm, any outgoing mail from 70 Kimball Avenue mailroom and deliver to the South Burlington Post Office (White Street Branch), to arrive no later than 2:45 pm.

Outgoing volume may include several tubs, packages and boxes. It is estimated that outgoing boxes could be in excess of 15, in addition to tubs and packages (approximately twice a month).

2.7 Segregate USCIS mail / packages from that of other clients' mail / packages being transported in the same vehicle. Ensure all mail items and/or packages that cannot be delivered to their destination on a particular run are returned to the place of origin.

2.8 The contractor shall NOT pick up, deliver, or otherwise handle Registered or USPS Express Mail.

2.9 Handling of accountable mail (Certified, etc.) shall only be delivered to the 70 Kimball Avenue mailroom and either of the two post offices mentioned above, or 65 Bowdoin Street (OSI), and may not be left with unauthorized personnel.

3.0 DAYS OF OPERATION

Monday through Friday, excepting Federal holidays and during times of office closures.

4.0 PERIOD OF PERFORMANCE

The period of performance will consist of one (1), 12-Month base period plus an additional two (2) 12-Month option periods, and shall commence upon issuance of a Notice to Proceed (NTP) by the Contracting Officer.

In accordance with security requirements identified in the contract, all contractor personnel require a favorable Entry-on-Duty (EOD) determination prior to performance on the contract.

5.0 DELIVERABLES

The contractor shall provide all deliverables as specified in the Performance Work Statement for review and acceptance. The contractor shall provide the deliverables in electronic format to the maximum extent possible. All documentation developed by the contractor shall become the property of the Government and shall not contain proprietary markings. Unless otherwise specified, the Government will have 30 calendar days to review and provide comments to the contractor prior to acceptance of all deliverables. The contractor must then respond as described above within 14 calendar days after receipt of Government comments.

5.1 Position Designation Determination (PDD) Changes as they occur. The contractor must submit a new PDD form to Office of Security and Integrity – Personnel Security Division (OSI/PSD) via the Contracting officer’s Representative (COR) within 5 days of occurrence.

The notice shall be provided in MS Office format.

5.2 Homeland Security Presidential Directive-12 (HSPD-12) Roster changes- The contractor shall provide updated HSPD-12 roster sheets, if applicable within 5 days of occurrence. When the contractor identifies changes in systems access or badging requirements, the contractor should notify OSI/PSD and the COR.

5.3 Annual Training Certifications to the COR. The contractor shall provide annual training certifications on the anniversary of the employee’s annual training.

5.4 Terminations/Resignations: The contractor shall provide termination/resignation information within 10 days of occurrence to OSI PSD through the COR. In the event the contractor terminates associated contract employees, or any contract employee resigns, the contractor is obligated to inform the COR, in writing, within 10 business day of the termination/resignation. The contractor shall notify the COR of position vacancies within 5 business days of the contractors knowledge of an impending vacancy. The contractor shall either submit, to the COR, a completed and accurate suitability clearance package for the replacement, or identify (and have in position) a replacement no later than 10 business days from the date the contractor receives notice of a vacancy.

5.5 The following table details the required Deliverables and Deliverable Schedule. The contractor shall provide the following deliverables for review and acceptance. The contractor shall provide the deliverables in electronic copy.

5.5.1 Deliverable Table

Deliverable /SOW Task

Title Quantity/Media/For mat of Deliverable

Due Date/ Frequency

Deliver To

5.1 PDD Changes MS Office format Within 5

business days of occurrence

USCIS COR

and OSI

PSD

5.2 HSPD-12 Changes MS Office format Within 5

business days of occurrence

USCIS COR

and OSI

PSD

5.3 Annual Trng Certs MS Office format On the

employees anniversary

USCIS COR

5.4 Terminations/Resignations MS Office format Within 10

business days of occurrence

USCIS COR

and OSI

PSD

6.0 POST AWARD KICK-OFF MEETING

A post award conference will be scheduled as soon as possible after award, usually within 7 days. The date and time will be determined by the Contracting Officer. The purpose of the meeting will be to identify primary points of contact, discuss scope, tasks, understanding of technical approach, Notice to Proceed (NTP) requirement, and invoicing.

Following this meeting the contractor will provide post award conference meeting minutes documenting the discussion and any actions that resulted.