HSSCCG-09-Q-00171.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ [] IS [X ] IS NOT A

SMALL BUSINESS SET ASIDE

PAGE OF PAGES

1. REQUEST NO.

HSSCCG-09-Q-00171

2. DATE

ISSUED

5/19/09

3. REQUISITION/PURCHASE REQUEST

NO.

FCW-09-0046

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2 AND/OR

DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVERY BY (Date) Performance to begin 06/10/2009 US DEPARTMENT OF HOMELAND SECURITY

CITIZENSHIP & IMMIGRATION SERVICE - CISCON

70 KIMBALL AVENUE

SOUTH BURLINGTON, VT 05403

7. DELIVERY

[X] FOB [ ] OTHER

DESTINATION (See Schedule)

5b. FOR INFORMATION CALL (NO COLLECT CALLS) 9. DESTINATION

NAME

David H. Porter, david.h.porter@dhs.gov

TELEPHONE NUMBER

802-872-4197 x 4443 Fax 802-872-4601

a. NAME OF CONSIGNEE Department of Homeland Security - USCIS

8. TO

a. NAME b. COMPANY

b. STREET ADDRESS 5260 Richton Street

c. STREET ADDRESS c. CITY Montclair

d. CITY e. STATE f. ZIP CODE d. STATE

CA

e. ZIP CODE 91763

10. PLEASE FURNISH QUOTATIONS

TO THE ISSUING OFFICE ON OR

BEFORE CLOSE OF BUSINESS

(Date) 05/29/09

12:00 pm Eastern time

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes) 11A.

ITEM NO.

11B.

SUPPLIES / SERVICES

11C.

QUANTITY

11D.

UNIT

11E.

UNIT PRICE

11F.

AMOUNT

BLANKET PURCHASE

AGREEMENT (BPA) for TRANSPORTATION SERVICES for the DELIVERY of PALLETIZED SHIPMENT OF FORMS as described in the attached Statement of Work for the period of 06/10/2009 through 06/09/2010 with four one year options.

EA

CALENDAR DAYS (%)

NUMBER PERCENTAGE

12. DISCOUNT FOR PROMPT

PAYMENT -------------------------

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS

NOTE: Additional provisions and representations [X] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. SIGNER b. STREET ADDRESS

a. NAME

a. COUNTY

b. TELEPHONE (Include Area Code)

b. CITY c. STATE d. ZIP CODE

c. TITLE

DHS/USCIS

HSSCCG-09-Q-00171

STATEMENT OF WORK

Overview

The Forms Center West (FCW), located at 5160 Richton Street, Montclair, CA 91763 has a requirement to supply bulk forms to government offices in the 48 contiguous states.

Normal hours of operations are Monday through Friday from 7:30 a.m. to 4:00 pm, with the exclusion of Federal holidays.

Scope of Work

The contractor shall provide bulk direct freight shipping services to the Forms Distribution Center (FCW) and to a much lesser degree to the Eastern Form Center in Williston, VT.

Individual shipments range from 1 to 30 pallets. Pallet weight ranges from 1,000 to 2,500lbs each. The total number of freight pick-ups is 100 to 200 on an annual basis.

I. Detail of Services:

a) The Contractor must provide delivery services to each Government delivery site. Some offices are on the upper floor of multi-story buildings. Deliveries may be to any of the 48 contiguous states.

There are 2 points of shipment origination: Form Center West, Montclair, CA and Eastern Form Center, Williston. VT (Pick-ups at the VT location are infrequent compared to CA location. Loads are palletized, shrink-wrapped, and weighed prior to pick-up.

b) The Contractor must provide separate invoices for all bulk freight shipments both pickup and delivery. All invoices will be processed at CA (FCW) location.

c) The Contractor must offer delivery services to accommodate offices that are not staffed to unload deliveries.

d) The Contractor must ensure that the DHS / USCIS / FCW COTR/site manager or his/her designee is advised promptly upon receipt of incoming shipment and/or outgoing shipments.

e) The Contractor must provide a Contract Manager who is the primary central points of contact and administrator for the Bulk Direct Freight Contract. This person must maintain and or access all necessary records on all Bulk Direct Freight shipments, to include the following:

• invoices

• pickup and delivery schedule

• tracking delivery

• tracking pickup

• customer satisfaction,

• maintaining records of shipping charges

• notifying on-site DHS / USCIS / FCW Director when there are problems

• notify the DHS / USCIS / FCW Director any additional charge

• accommodating special site pickup and delivery requirements

II. Invoicing & Payment

Pre-Payment Audit procedures are required for all transportation service orders. Invoicing must be submitted in accordance with Attachment 2. Invoicing shall be submitted per each shipment, indicating the delivery location and shipment date.

“All shipments under this order are made under the terms and conditions as provided in 41 CFR 102-117 and 41 CFR 102-118” Full text of the Code of Federal Regulations references 41 CFR 102-117 and 41 CFR 102-118 can be located online at http://www.access.gpo.gov/nara/cfr/waisdx_01/41cfr102-117_01.html and http://www.access.gpo.gov/nara/cfr/waisdx_01/41cfr102-118_01.html

III. Security Requirements

During transport of USCIS files, the contractor shall ensure that contents within the storage area of the vehicle are secure during transit.

IV. EMPLOYMENT OF ILLEGAL ALIENS

Subject to existing law, regulations and other provisions of this contract, the Contractor shall not employ illegal or undocumented aliens to work on, or with this contract. The Contractor shall ensure that this provision is expressly incorporated into any and all subcontracts or subordinate agreements issued in support of this contract.

TERMS AND CONDITIONS

1. Extent of Obligations: USCIS, under the Department of Homeland Security, is obligated only to the extent of authorized calls (see Paragraph 7) actually placed under this Agreement.

2. Purchase Limitation: Individual shipments / purchases shall not exceed the micro-purchase threshold of $3,000.00. Responsibility for adherence to this limitation is solely that of the ordering office; the Contractor bears no responsibility for monitoring or enforcement of this paragraph.

http://www.access.gpo.gov/nara/cfr/waisdx_01/41cfr102-117_01.html http://www.access.gpo.gov/nara/cfr/waisdx_01/41cfr102-118_01.html

3. Initial Period of Performance: Date of performance in 6/10/2009 through 6/9/2010 with Four (4) One Year Options Periods.

4. Inquires: Inquires concerning these Terms and Conditions and the administration of this Agreement may be made of the Contracting Officer in writing at the address shown on Page 1, Block 5, or by telephone at (802) 872-4102 (no collect calls will be accepted.

5. Pricing: The Contractor agrees that net prices to USCIS will be as low as or lower than those charged to the Contractor’s most favored customer purchasing comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment.

6. Order Placement: Quotations for each shipment will be required prior to issuance of an order.

7. Orders will be placed by an authorized employee, who will provide the contractor with a “call” (order) number as the order is placed (CONTRACTOR NOTE: the call number is important to prompt and efficient invoice processing; see Paragraphs 9 and 10, below).

8. Delivery Tickets: Delivery tickets or sales slips are required for all services performed under this Agreement and shall contain as a minimum the following information:

a. Contractor’s name

b. BPA number (Page 1, Block 2)

c. Call number and date of call

d. Date of performance

e. Itemized list of services performed

d. Quantity, unit price and extension of each item, less applicable discounts

9. Invoices: An itemized invoice will be submitted at least monthly or upon expiration of this agreement, whichever occurs first, for all services performed during a billing period and for which payment has not been received. Mandatory terms and conditions governing the use of bills of lading as contained in the U.S. Government Freight Transportation Handbook are hereby included and made part of this agreement. The Transportation Service Provider, providing service under the bill of lading, must present the original, properly certified bill of lading to the following address for prepayment audit:

National Traffic Service 151 John James Audubon Park Amherst, NY 14228

ATTN: Gary Oswald

The Transportation Service Provider must also present a copy of this Blanket Purchase Agreement and the Transportation Service Provider’s taxpayer identification number (TIN) and standard carrier alpha code (SCAC) on the bill.

U.S. Government shipments under this Blanket Purchase Agreement are subject to the terms and conditions listed in 41 CFR 102-117 and 41 CFR 102-118.

A copy of the invoice is to be submitted to the address shown on Page 1 (Block 21), and should contain as a minimum the following information:

a. Contractor’s name, address and telephone number

b. Number of this Agreement (see Page 1, Block 2)

c. Itemized charges (referenced to call number)

10. Payment: The Prompt Payment Act (Public Law 97-177: 96 Stat. 85, 31 USC 1801) is applicable to payments under this contract and requires payment to the Contractor of interest on overdue payments and improperly taken discounts.

a. Determinations of interest due will be made in accordance with the provisions of this Act and Office of Management and Budget Circular A- 125.

b. Payments under this Agreement shall be due on the 30th calendar day after the latter of;

1. The date of receipt of a proper invoice (as described in Paragraph

11, above) in the office designated in this agreement to receive invoices, or –

2. The date the services are accepted by USCIS

11. Guarantees:

a. Notwithstanding inspection and acceptance by the Government or any provisions concerning the conclusiveness thereof, the Contractor provide normal guarantee of performance or quality of items purchased under the Agreement, to the extent that allowances for return or replacement of faulty items will apply.

b. The ordering office shall give notice of any defect or nonconformance to the Contractor within the applicable guarantee period, stating that either;

(1) the Contractor shall correct or re-perform and defective or nonconforming materials or services, or; (2) correction or re-performance is not required. If the Contractor is required to re-perform, it shall be at no additional cost to the Government pursuant to this clause and subject to the provisions of this clause to the same extent as the work initially performed. If correction or re-performance is not required, the Contractor shall make an equitable adjustment in price.

12. Responsibilities of the Contractor:

a. Responsibility for Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all loss or damage of whatsoever kind to any and all property in the Contractor’s care for services to be performed under this Agreement, resulting in whole or in part from the negligent acts or omissions of the Contractor, or any employee, agent, or representative of the Contractor or subcontractors.

b. Damage to Government Property from Causes Other than the

Contractor’s Negligence: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides indemnification against any loss or destruction of or damage to property in the custody and care of the Contractor where such loss, damage or destruction is to Government property.

The Contractor shall do nothing to prejudice the Government’s right to recover against third parties for any loss or damage to or destruction of Government property, and upon the request of the Contracting Officer shall, at the Government’s expense, furnish the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and execution of instruments of assignment in favor of the Government) in obtaining recovery.

c. Pick up all schedule palletized shipments within a 1-2 day window unless special arrangements have been made with the authorized ordering employee.

d. Assure pallet shipments of service forms are delivered to designated locations throughout the Continental United States:

1 – 2 days with Western Region 3 – 5 days to the Central Region 5 – 8 days to the Eastern Region

e. Provide between 1 and 2 hours of loading and unloading at each facility.

Provide 24-hour notice to the point of contact at the shipment origin to schedule pick-up and area access. Provide 24-hour notice to the point of contact at the destination to schedule drop off and area access, and provide delivery services inside, upon request.

f. All personnel must present valid photo ID for security and area/facility access.

BULK FREIGHT RATE SCHEDULE

INSAP-47-01

May 2002

Attachment 2

Notice to Transportation Service Provider

Mandatory terms and conditions governing the use of bills of lading as contained in the U.S. Government Freight Transportation Handbook are hereby included and made part of this order. The Transportation Service Provider, providing service under the bill of lading, must present the original, properly certified bill of lading to the following address for prepayment audit:

National Traffic Service 151 John James Audubon Park Amherst, NY 14228 ATTN: Gary Oswald

The Transportation Service Provider must also present a copy of this purchase order and the Transportation Service Provider’s taxpayer identification number (TIN) and standard carrier alpha code (SCAC) on the bill.

This U.S. Government shipment is subject to the terms and conditions listed in 41 CFR 102-117 and 41 CFR 102-118.

(End Clause)

EVALUATION CRITERIA AND BASIS FOR AWARD

The Government intends to award a single Blanket Purchase Agreement (BPA) in accordance with the guidelines provided by FAR and HSAR. Only vendors whose Central Contractor Registration (CCR) includes NAICS code 484122, 484230 or 488510 will be considered for award. Past Performance & Price are of equal importance. Award will be made based on the lowest price technically acceptable.

Discussions The Government intends to award without discussions with Offerors (except communications conducted for the purposes of clarification). Consequently, each offer should be submitted on the most favorable terms that the offering firm or teaming arrangement is able to submit to the Government. The Government reserves the right to conduct discussions if they are later determined by the Contracting Officer to be necessary.

Past Performance The Offerors’ proposal will be evaluated to determine the extent to which their performance demonstrates the likelihood of successful performance in providing requirements similar in size and scope of this solicitation. The Offeror must provide not less than three (3) but not more than five (5) references for which similar services were provided. The Offeror shall present the following information:

Customer Name and Address Contract Number/Contract Title Delivery Schedule/Period of Performance Contract Value Description of Work Performed Customer Point of Contact (Name, Telephone Number, E-mail and Address) for Business Manager and Technical Manager

The Government may use present or past performance data obtained from a variety of sources, to include publicly available reports and information obtained from Government wide databases, not just those contacts provided by the Offeror. The information gathered for past performance may also be used in the responsibility determination.

The Government will review all past performance information submitted with the proposal and will contact all of the referenced companies /organizations listed and others as desired, to verify past performance information.

Offerors without a record of past performance or for whom information on relevant past performance is not available will be evaluated as neutral. Offerors shall assert they have no directly related or relevant past performance experience

The Government will evaluate past performance using the following adjectival ratings:

Adjective Explanation Neutral No relevant past performance is available for evaluation. Proposal receives no merit or demerit for this factor.

Outstanding Offeror’s performance significantly exceeded most or all contract requirements. Furthermore, the offer provided significant, unusual, unique, or worthwhile features or benefits and performance was of the highest quality. No risk is anticipated with performance or customer satisfaction.

Good Offeror’s performance fully exceeds many of the contract requirements. Offeror’s performance has resulted in a high level of efficiency and productivity and quality. Minimal potential risk is anticipated with performance or lack of customer satisfaction.

Satisfactory Offeror’s performance met customer expectations or contract requirements. Some risk is anticipated with performance or lack of customer satisfaction.

Unsatisfactory Offeror’s performance was less than satisfactory and could have stood improvement. Significant risk and degradation of performance is anticipated based on the offeror’s past performance.

Offerors shall indicate whether the firm is currently enrolled in the E-Verify Program and date of enrollment, or whether the firm intends to enroll in the E-Verify Program and plan for enrollment. Offerors shall address their extent of participation in the program if currently enrolled or intent after enrollment if planning to participate. Offerors may obtain additional information about E-Verify by visiting the U.S. Citizen and Immigration Services (USCIS) website at: http://www.DHS.GOV/E-VERIFY or calling the USCIS at 1(888) 464- 4218.

E-Verify participation will be evaluated by the Technical Evaluation Team as part of the Management Approach Management sub-factor.

The Government will consider the extent to which an Offeror demonstrates current, recently initiated, or planned participation in the program and the extent of participation (entire workforce versus participation only for single, or multiple discrete workforce segments).

Offerors who are not currently enrolled in or planning participation in the E-Verify

Program will be given a neutral rating for E-Verify participation. In no instance, will lack of participation in E-Verify be evaluated as a proposal weakness.

Participation in the E-Verify program may be considered a strength in the evaluation.

Price Quote

The proposed pricing will be evaluated by the Contracting Officer for price reasonableness.

Proposal Submission

Volume 1 – Price Proposal

This file shall contain at a minimum, a completed and signed copy of the SF-18 and a price proposal/rate schedule in response to this RFQ by the due date listed in block 10 of the SF-

18. Offers shall be delivered as a single copy, electronically submitted by e-mail to David.H.Porter@dhs.gov or fax to 802-872-4601.

Volume 2 – Past Performance and Administrative Matters

This file shall include written information that pertains to the Offeror’s demonstrated management approach, availability of resources, and understanding necessary to meet the requirements of the Statement of Work. The proposal will also be evaluated for all other business aspects of the Statement of Work and RFQ Provision “Evaluation Criteria.”

The Offeror shall address the extent to which they participate in the E-Verify Program.

Firms may register for the E-Verify Program on-line at: https://www.vis-dhs.com/employerregistration/. This website provides instructions for completing the Memorandum of Understanding (MOU) required for official registration in the E-Verify Program. Offerors may obtain additional information about E-Verify by visiting the U.S.

Citizenship and Immigration Services (USCIS) website at: http://www.dhs.gov/e-verify or by calling USCIS at 1-888-464-4218.

Completed Section F “Disclosure” of HSAR 3052-209-70 Prohibitions on Contracts with Corporate Expatriates.

Completed applicable questions contained in FAR Clauses 52.212-3. If you have completed registration in Online Rep’s and Cert’s you do not need to respond on 52-212- 3, write your DUNS # on your SF-18 and state ORCA completed or include a printout of just the first page of your ORCA registration.

mailto:David.H.Porter@dhs.gov http://www.dhs.gov/e-verify

Form Delivery Form Center West

The following Federal Acquisition Regulation (FAR) clauses and provisions are hereby incorporated by reference:

52.212-4 Contract Terms and Conditions –Commercial Items Oct 2008

The following FAR clauses are attached in full text:

52.212-1 Instructions to Offerors – Commercial Items June 2008 52.212-2 Evaluation – Commercial Items Jan. 1999 3052.209-70 Prohibition on Contracts with Corporate Expatriates June 2006 52.212-3 Offeror Representations and Certification – Commercial Items Feb 2009 52.212-5 Contract Terms and Conditions Required to Implement Statutes

Or Executive Orders – Commercial Items Apr 2009

52.252-1 Solicitation Provisions Incorporated by Reference Feb. 1998 52.252-2 Clauses Incorporated by Reference Feb. 1998

FAR 52.252-1, Solicitation Provisions Incorporated By Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://www.arnet.gov/far.

FAR 52.252-2, Clauses Incorporated By Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.arnet.gov/far.

http://www.arnet.gov/far http://www.arnet.gov/far

Clauses FCW shipping.doc clauses FCW.PDF