HSR25-124_Fire_System_IFB_-_Addendum_2.pdf

Invitation for Bid (IFB) for HSR25-124 Fire Alarm Suppression Systems and Fire Sprinkler Systems Monitoring, Maintenance and Repair Services for

Nine (9) California High-Speed Rail Authority Properties in Fresno, CA.

IFB No.: HSR125-124

Addendum #2

May 19, 2026

To: All Prospective Bidders

Re: HSR25-124 Fire Alarm Suppression Systems and Fire Sprinkler Systems Monitoring, Maintenance and Repair Services for Nine (9) California High-Speed Rail Authority Properties in Fresno, CA

1) The Authority is notifying all prospective Bidders that Bidder Requirements and

Information, Section 1, Purpose and Description of Services, Subsection A. is amended and replaced as follows:

“The prospective bidder (Bidder) awarded an Agreement under this IFB shall provide all labor (including administrative costs for all personnel), materials, tools, equipment, travel, and supervision necessary to perform monthly monitoring, inspections, service tests, equipment certifications, installations, and equipment replacements for the Fire Alarm Suppression Systems and Fire Sprinkler Systems for nine (9) Authority properties located in Fresno, California, and adhere to all applicable local, state, and federal codes. Term: July June 1, 2026 or upon Department of General Services (DGS) contract approval, whichever occurs later, through July 30 May 31, 2028, with an Authority option to extend for twelve (12) months additional. See Exhibit A, Scope of Work, Monitoring Contract (Non-Public Works), and Maintenance and Repair Contract (Public Works) for a complete description of services.”

2) The Authority is notifying all prospective Bidders that Bidder Requirements and Information, Section 5, Schedule of Events, Subsection A.(7). is amended and replaced as follows:

“(7). Proposed start date of agreement: July June 1, N/A Or upon DGS Approval”

All other sections within the IFB shall remain the same.

Sincerely, Lorraine Delfin-Carpio Contract Analyst Contracts and Procurement Branch

ADDENDUM 2

HSR25-124

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

A. The prospective bidder (Bidder) awarded an Agreement under this IFB shall provide all labor (including administrative costs for all personnel), materials, tools, equipment, travel, and supervision necessary to perform monthly monitoring, inspections, service tests, equipment certifications, installations, and equipment replacements for the Fire Alarm Suppression Systems and Fire Sprinkler Systems for nine (9) Authority properties located in Fresno, California, and adhere to all applicable local, state, and federal codes. Term: July June 1, 2026 or upon Department of General Services (DGS) contract approval, whichever occurs later, through July 30 May 31, 2028, with an Authority option to extend for twelve (12) months additional. See Exhibit A, Scope of Work, Monitoring Contract (Non-Public Works), and Maintenance and Repair Contract (Public Works) for a complete description of services.

B. This is a single award solicitation. Two (2) contracts will be awarded to one (1) bidder based upon the lowest responsive and responsible bid for the cumulative total of the monitoring, installation, maintenance, and repair services.

(1). A contract will be executed for the monitoring services portion of the agreement, which is not defined as public works (HSR25-124 Monitoring Contract).

(2). A second contract will be executed for the public works installation, maintenance, and repair services, which will require a payment bond for the entire amount of that agreement and will include payment of prevailing wages (HSR25-125 Maintenance and Repair Contract).

(3). Note: Both contracts will be awarded to the same bidder based upon the lowest cumulative total, irrespective of the individual subtotals of the monitoring, maintenance, and repair bid amounts.

2. Bidder Qualifications

A. The bidder shall possess a valid C-10 Electrical Contractor and a C-16 Fire Protection Contractor License issued by the Contractors State License Board (CSLB). All subcontractors that the bidder intends to utilize to perform work under the agreement shall possess all applicable contractor licenses for the work they shall perform under the contract. The bidder’s contractor license number shall be indicated on the Bid/Bidder Certification Sheet (Attachment 1). The names of all subcontractors that the bidder intends to utilize and their contractor license number (if applicable) shall be indicated on the Bidder Declaration & Subcontractor/Supplier List (Attachment 4). All bidder and subcontractor contractor licenses shall be current and active from the time of the bid opening.

B. The bidder must employ, on permanent staff, at least two (2) personnel who have been trained and certified in the testing, maintenance, and repair, possessing California Fire/Life Safety Technician Certification (Blue Card) regulated by the California Industrial Relations (DIR), as required by the Authority Having Jurisdiction (AHJ), such as the local fire marshal or other regulatory agency.

ADDENDUM 2

BIDDER REQUIREMENTS AND INFORMATION

HSR25-124

5. Schedule of Events

A. Event Date Time

(1). IFB available to prospective bidders: May 18, 2026 N/A

(2). Mandatory pre-bid conference:

(Note: See additional info in Section 6.)

May 27, 2026 9:00 a.m.

(3). Written questions regarding IFB are due by:

(Note: See additional info in Section 7.)

May 29, 2026 5:00 p.m.

(4). Written responses to questions released by: June 1, 2026 5:00 p.m.

(5). Final date for bid submission:

(Note: See additional info in Section 10.)

June 3, 2026 3:00 p.m.

(6). Date of bid opening:

(Note: See additional info in Section 11.)

June 3, 2026 3:00 p.m.

(7). Proposed start date of agreement: July June 1, Or upon DGS approval

N/A

6. Mandatory Pre-Bid Conference

A. A mandatory pre-bid conference is scheduled for 9:00 a.m. on May 27, 2026 at the Authority’s Central Valley California Regional Headquarters Office, 1111 H Street, Fresno, CA 93721 5631 n Golden State Blvd., Fresno, CA, for the purpose of discussing concerns regarding this IFB.

B. Potential bidders must be present at the designated meeting location noted above, at the time specified in Section 5, Schedule of Events, above. Potential bidders who are not at the designated meeting location at the specified time shall not be allowed to participate in the mandatory pre-bid conference.

C. Potential bidders must be present at the meeting location noted above, at the time specified in Section 5, Schedule of Events, to sign in on the pre-bid conference sign-in sheet at the mandatory pre-bid conference in order to be eligible to submit a bid.

Signing in on the pre-bid conference sign-in sheet shall be the only acceptable proof that a potential bidder attended the pre-bid conference. Signing in on a building security/visitor log, providing a business card, or providing any other type of proof shall not be considered as acceptable proof of attending the mandatory pre-bid conference. If a bid is submitted by a potential bidder who failed to sign in on the pre-bid conference sign-in sheet, the bid shall remain unopened and be returned to the bidder.