HSIP Cycle 11 Pedestrian Crossing Enhancements.pdf

Project Title - HSIP Cycle 11 Pedestrian Crossing Enhancements Release Date: Monday, October 26, 2026 Project ID: 2026-IFB-CIV-0436

PROJECT SPECIFICATIONS

FOR

HSIP CYCLE 11 PEDESTRIAN CROSSING

ENHANCEMENTS

IN THE CITY OF PASADENA, CALIFORNIA

DEPARTMENT OF PUBLIC WORKS

Assistant Engineer Brett Del Mundo

(626) 744-6134

Project ID: 2026-IFB-CIV-0436

Project ID: 2026-IFB-CIV-0436

1. Cover Page

PROJECT SPECIFICATIONS

FOR

HSIP Cycle 11 Pedestrian Crossing Enhancements

IN THE CITY OF PASADENA, CALIFORNIA

Project Manager:

Brett Del Mundo

(626) 744-6134

BRENT MAUE, P.E.

City Engineer

Bids will be received via the City's eProcurement Portal prior to 2:00 pm on Thursday, November 19, 2026 and will be opened online at that time. A bid received after the time set for the bid opening shall not be considered. Bidders are required to submit (upload) all items listed in the #Bidder's Submittals/Checklist including acknowledgement of all addendums via the City's eProcurement Portal.

https://procurement.opengov.com/portal/pasadena https://procurement.opengov.com/portal/pasadena/projects/285485?section=undefined https://procurement.opengov.com/portal/pasadena

Project ID: 2026-IFB-CIV-0436

2. Introduction

1. Summary

Summary

The project consists of the installation of new rectangular rapid flashing beacons (RRFB) on Green Street at Michigan Avenue and on Green Street at Chester Avenue.

The work includes furnishing and installing standard signal poles, flashing beacons, conduits, conductors, pull boxes, miscellaneous concrete work, curb ramp work, removal of conflicting striping, striping, signage, and miscellaneous appurtenant work.

The project is funded by the California Department of Transportation Highway Safety Improvement Program (HSIP) Cycle 11 and with additional local funds.

2. Background

The City of Pasadena - Department of Public Works is seeking bids to furnish and install RRFBs at two intersections. The project will improve the safety of pedestrian crossings and enhance the existing crosswalks.

3. Contact Information

Brett Del Mundo Assistant Engineer Email: bdelmundo@cityofpasadena.net Phone: (626) 744-6134 Department:

Public Works Department, Engineering

4. Timeline

Release Project Date October 26, 2026

Pre-Bid Meeting (Non-Mandatory) November 5, 2026, 10:30am

North-West corner of the intersection of E Green St. and S Chester Ave.

Question Submission Deadline November 12, 2026, 5:00pm

Bid Submission Deadline November 19, 2026, 2:00pm mailto:bdelmundo@cityofpasadena.net tel:(626)744-6134

Project ID: 2026-IFB-CIV-0436

3. Notice Inviting Bids

For

HSIP Cycle 11 Pedestrian Crossing Enhancements

1. Submitting Bids

Bids will be received electronically via the City's eProcurement Portal prior to 2:00 pm on Thursday, November 19, 2026 and will be opened at that time and date. A bid received after the time set for the bid opening shall not be considered. Bidders are required to submit their proposal/bid via the City's eProcurement Portal. Bids will be electronically unseal and made available online (https://procurement.opengov.com/portal/pasadena) for this solicitation named "HSIP Cycle 11 Pedestrian Crossing Enhancements" Project ID: 2026-IFB-CIV-0436.

Solicitation is available at:

• https://procurement.opengov.com/portal/pasadena/projects/285485

Plans, Specifications, and Attachments are available at:

• https://procurement.opengov.com/portal/pasadena/projects/285485/downloads

2. Questions and Answers

Questions must be submitted via the City's eProcurement Portal. Any questions submitted after 5:00 pm on Thursday, November 12, 2026 will not be answered. During the bidding period, the City may find it necessary to issue addendum(a) to bid Specifications after those bid Specifications have been released. Only those parties that have registered with the City as a follower of a particular project will receive the addendum(a) for that project. The City is not responsible for notifications to those parties who do not directly register as a plan holder on the City’s database. It is the responsibility of all perspective Bidders to register on the City’s eProcurement Portal to ensure receipt of any addendum(a) prior to bid submittals. The City reserves the right to reject as nonresponsive any bid that fails to include the information required by any addendum(a) posted on the City’s website. The Bidder is required to acknowledge all addenda received in Bidder’s Proposal.

3. Pre Bid Meeting

See the Timeline in the "Introduction" (Introduction). If there is a Mandatory pre-bid meeting, bidders are required to attend at the time, date, and location included in the Timeline (#Instructions to Bidders.) of this solicitation. If there is a Non-Mandatory pre-bid meeting, bidders not required to attend. A pre-bid meeting is scheduled for Thursday, November 5, 2026 at 10:30 am in the Public Works North-West corner of the intersection of E Green St. and S Chester Ave.. This meeting is to answer any questions regarding the project Plans and Specifications.

https://procurement.opengov.com/portal/pasadena https://procurement.opengov.com/portal/pasadena https://procurement.opengov.com/portal/pasadena/projects/285485 https://procurement.opengov.com/portal/pasadena/projects/285485/downloads https://procurement.opengov.com/portal/pasadena/projects/285485/document?section=undefined https://procurement.opengov.com/portal/pasadena/projects/285485/document?section=2751561

Project ID: 2026-IFB-CIV-0436

4. California Public Contract Code, § 3300

In accordance with the provisions of California Public Contract Code, § 3300, each Bidder must hold an active "A" License AND "C-10" License Bid Alternate #1: "A" License AND "C-10" License AND "C-22" License at the time of bid submission, except as to joint venture Bidders, who shall be licensed as provided in California Business and Professions Code, §§ 7029.1 and 7028.15(c).

Pursuant to the provisions of §§ 1770 to 1782 of the California Labor Code, the California Department of Industrial Relations has determined the general prevailing rate of wages in the county in which the work is to be done. A copy of the general prevailing rate of wages is on file with the City Engineer and is available for inspection and reference during regular business hours.

5. § 4104 of the California Public Contract Code

A Contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of § 4104 of the California Public Contract Code, or engage in the performance of this public works project unless currently registered and qualified to perform public work pursuant to California Labor Code, § 1725.5. It is not a violation of California Labor Code, § 1771.1 for an unregistered Contractor to submit a bid that is authorized by § 7029.1 of the California Business and Professions Code or by §§ 10164 or 20103.5 of the California Public Contract Code, provided the Contractor is registered to perform public work pursuant to § 1725.5 at the time the contract is awarded.

6. Department of Industrial Relations

The Contractor must post job site notices prescribed by regulation in accordance with California Labor Code, § 1771.4.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Contractors and subcontractors must furnish electronic certified payroll records directly to the California Labor Commissioner’s Office utilizing the Department of Industrial Relation’s electronic certified payroll reporting system.

7. Electronic Bid bond

Electronic Bid bond is required. Bidders must provide all required information for the City to verify the bond with their bid. The bond must meet the following requirements and characteristics: Bid security in the amount of five-percent (5%) of the total bid price in the form of a redeemable or callable electronic surety bond, meeting City requirements, must accompany all bids.

Bid Bond Instruction:

Project ID: 2026-IFB-CIV-0436

Bidders must provide all required information for the City to verify the bond with their bid. The bond must meet the following requirements and characteristics: Bid security in the amount of five percent (5%) of the total bid price in the form of a redeemable or callable electronic surety bond, meeting City requirements, must accompany all bids. If the Bidder to whom the contract is awarded shall for fifteen (15) calendar days after such award fail or neglect to enter into the contract with the required insurance documentation, submit the Construction & Demolition Waste Management Plan, and file the required bonds, the City may deposit in its treasury said bid security and, under no circumstances, shall it be returned to the defaulting Bidder. Failure to return signed contract with all the attachments stated above may result in having the project awarded to the next lowest bidder.

Here is what bidders must provide to their bonding agent when trying to setup a bid bond for the City of Pasadena: The Project ID of the solicitation on which you are bidding. Your Contractor Vendor ID which is your Federal Tax ID or it’s equivalent.

Both fields are required for validation. If you are having trouble finding these ID’s, please contact Surety2000 at 1-800-660-3263 or email help@surety2000.com

8. Refer to the Specifications

Refer to the Specifications for complete details and bid requirements. The Specifications and this notice shall be considered a part of any contract made pursuant thereto.

Matthew E. Hawkesworth Interim City Manager mailto:help@surety2000.com

Project ID: 2026-IFB-CIV-0436

4. Insurance Requirements

1. Insurance Requirements https://www.cityofpasadena.net/finance/wp-content/uploads/sites/27/Construction- Contracts.pdf?v=1623280176766 https://www.cityofpasadena.net/finance/wp-content/uploads/sites/27/Construction-Contracts.pdf?v=1623280176766 https://www.cityofpasadena.net/finance/wp-content/uploads/sites/27/Construction-Contracts.pdf?v=1623280176766

Project ID: 2026-IFB-CIV-0436

5. Instructions to Bidders

1. GENERAL INSTRUCTIONS

General Bid Requirements - To be considered, a Bidder must follow the format for bids in the Specifications. Any bid may be withdrawn before bid opening, but not for ninety (90) days after opening. Bids must be binding and firm.

Bids shall be received electronically only through the City’s eProcurement Portal. Hard copy bids will NOT be accepted. A bid received after the time set shall not be considered. Bidders are required to submit all items listed in the BIDDER’S CHECKLIST including acknowledgement of all addendums.

2. Registration and Qualifications of Contractors

Before submitting bids, Contractors must be licensed in accordance with California Business and Professions Code, § 7000 et seq.

The Contractor/Proposer must possess and provide the following licenses or certifications to be deemed qualified to perform the Work specified.

Each proposer must hold an active license issued by the California Contractors State License Board in the following classification(s): NO VALUE

For Bid Alternate #1 Work, if authorized, the Contractor or a Subcontractor listed in the Bid Alternate #1 proposal, must hold all applicable State certifications from the California Contractors State License Board and any necessary registrations from the Division of Occupational Safety and Health at the Proposal Submission Deadline. In California, State law also requires a California Department of Public Health, Lead- Related Construction-certified Lead Supervisor or Worker (Title 17, CCR, section 36100(a)(1)) for lead paint abatement. For asbestos abatement, the Contractor or a listed Subcontractor must hold an C-22 contractor license, as well as applicable certifications, including:

• ASB - Asbestos Certification

• HAZ - Hazardous Substance Removal Certification

In submitting this bid, the Bidder warrants that it has work experience comparable to that which is to be performed. Prior to award of a contract, the City may request of any Bidder, a statement setting forth their work experience of a nature comparable with that which is to be performed. Such statement shall describe the work performed over the period of three (3) years preceding the date of said statement, and shall give the owner, location, and contract price, together with the dates of beginning and completion of such work. This statement of experience shall be submitted within seven

(7) calendar days after the City's notification to so submit. Failure to submit an adequate statement can result in rejection of the bid as nonresponsive.

3. Subcontracts

Project ID: 2026-IFB-CIV-0436

In addition to the information to be listed by the Bidder with the bid, and pursuant to Section 3-3, entitled Subcontractors, of the Standard Specifications for Public Works Construction (“GREENBOOK”), the Bidder shall provide for each subcontractor listed, a brief description of the work to be subcontracted (see form Subcontractor Listing in Attachments). After bids have been received, no substitution of subcontractors in place of those listed in the bid, or the addition of subcontractors for work in excess of one-half of one-percent (0.5%) of the total bid price, will be permitted without the written consent of the City Engineer. The sole grounds for said consent shall be the exceptions listed in Chapter 4 of the California Public Contract Code.

Pursuant to California Labor Code, § 1021.5, the Contractor must not willingly and knowingly enter into any agreement with any person as an independent Contractor, to provide any services in connection with the work, where the services provided or to be provided requires that such person hold a valid contractor’s license issued pursuant to California Business and Professions Code, § 7000 et seq., and such person does not meet the burden of proof of his/her independent Contractor status pursuant to California Labor Code, § 2750.5. In the event that the Contractor shall employ any person in violation of the foregoing, the Contractor shall be subject to the civil penalties under California Labor Code, § 1021.5 and any other penalty provided by law. In addition to the penalties provided under California Labor Code, § 1021.5, the Contractor’s violation of this Paragraph or the provisions of California Labor Code, §

1021.5 shall be deemed an event of the Contractor’s default. The Contractor must require any subcontractor, of any tier, performing or providing any portion of the work to adhere to and comply with the foregoing provisions:

Pursuant to the provisions of California Labor Code, § 1777.1, the Labor Commissioner’s Office of the California Department of Industrial Relations (DIR) publishes and distributes a list of contractors who are ineligible to perform work as a subcontractor on a public works project. This list of debarred contractors is available from the DIR website at:

http://www.dir.ca.gov/dlse/debar.html

The Contractor must not employ, hire, use, or subcontract with any of the listed debarred contractors.

4. Bidder Must Make Thorough Investigation

It is the Bidder's responsibility to thoroughly examine; the location of the proposed work, the Plans and Specifications, and the Scope of Work to be performed to fully acquaint the Contractor with the project conditions. Bidders shall have no claim against the City based upon unawareness of the requirements of the project, misunderstanding of site conditions, or misinterpretation of the Plans, Specifications, or contract provisions.

5. Protection of Existing Facilities

Project ID: 2026-IFB-CIV-0436

Except where otherwise provided for, the repair or replacement of existing improvements that are damaged, injured, or removed as a result of the work shall be reflected in associated unit or lump sum prices noted in the Bidder's Proposal.

6. Acceptance of Conditions

By submitting a bid, each Bidder expressly agrees to and accepts the following conditions:

1. All parts of the Instructions to Bidders and Specifications will become part of the contract between the selected Bidder and the City;

2. The City may require whatever evidence is deemed necessary relative to the Bidder's financial stability and ability to complete this project;

3. The City reserves the right to request further information from the Bidder, either in writing or orally, to establish any stated qualifications; and

4. The City reserves the right to solely judge the Bidder's representations, and to solely determine whether the Bidder is qualified to undertake the project pursuant to the criteria set forth herein. The Bidder, by submitting a bid, expressly acknowledges and agrees that the judgment of the City as to whether or not the Bidder is qualified to perform the project, shall be final, binding, and conclusive.

7. Obligation to Contract

This bidding process does not commit the City to award any contract, and the City is not liable for any costs incurred by the Bidder in the preparation and submission of a bid. Furthermore;

1. The City reserves the right to reject all bids, waive any irregularity in any of the bids, or cancel or delay the project at any time;

2. False, incomplete, or unresponsive statements in connection with the bid may be sufficient cause for rejection of a Bidder; and

3. Any bid may be withdrawn before bid opening, but not for ninety (90) days after bid opening.

8. Changes to the Bid Documents

The City reserves the right to change any part of these Instructions to Bidders and Specifications any time prior to the bid opening. Any changes shall be in the form of addenda and will become a part of the bid documents and of the contract. Addenda shall be made available to each Bidder. A Bidder's failure to address the requirements of the addenda may result in the bid not being considered. If the City determines that a time extension is required for the submission of the bid, the addenda will give the new bid opening date.

Project ID: 2026-IFB-CIV-0436

The Bidder is responsible to register at:

https://procurement.opengov.com/portal/pasadenato ensure they receive all bid documents, including addenda, which are available as a download. The Bidder is required to acknowledge all addenda received in Bidder’s Proposal.

9. Bid Proposal Quantities

The quantities contained in the bid documents are approximate only, and are for the sole purpose of comparing bids. The City may, in accordance with the “GREENBOOK”, order more or less work or material as necessary, at the City's sole discretion. Payment will be made for the amount of work or material actually provided as determined by the City and accepted at the unit or lump sum price stated in the Bidder’s Proposal, where applicable, in accordance with the Specifications.

10. Errors and Omissions

Bidders shall not be allowed to take advantage of any errors or omissions in the Instructions to Bidders or Specifications. Full instructions will be given if such an error or omission is discovered, and timely called to the attention of the City. In submitting its bid, the Bidder certifies that it is aware of these provisions and is eligible to bid on this project.

11. Award of Bid and Determination of Responsiveness

The contract shall be awarded to the lowest responsive and responsible Bidder.

In determining whether a Bidder is responsive and responsible, the following shall be considered:

1. The quality of the material offered;

2. The ability, capacity, and skill of the Bidder to perform the contract or provide the material or services;

3. Whether the Bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference;

4. The sufficiency of the Bidder’s financial resources and the effect thereof on their ability to perform the contract or provide the material or services;

5. The character, integrity, reputation, judgment, experience, and efficiency of the

Bidder;

6. The quality and timeliness of the Bidder’s performance on previous purchase orders or contracts for the City;

7. Litigation by the Bidder on previous purchase orders or contracts with the City;

and

8. The ability of the Bidder to provide future maintenance and service where such maintenance and service is essential.

12. Notice Regarding Disclosure of Contents of Document

Project ID: 2026-IFB-CIV-0436

All bids accepted by the City shall become the exclusive property of the City. Upon opening, all bids accepted by the City shall become a matter of public record and shall be regarded as public, with the exception of those elements of each bid which are identified by the Bidder as business or trade secrets and are plainly marked as “trade secret”, “confidential”, or “proprietary”. Each element of a bid which a Bidder desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e., regarding entire pages, documents, or other non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever.

If disclosure is required under the California Public Records Act or otherwise by law (despite the Bidder's request for confidentiality), the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.

13. Ineligibility to Contract

Pursuant to Part 7 of the California Labor Code, entitled Public Works and Public Agencies, any Contractor that has been found by the California State Labor Commissioner’s Office of the DIR to be in violation of California Labor Code, §§ 1771.1 and 1777.5, shall be ineligible to bid on, or be awarded, a contract for this project. The period of debarment shall be not less than one year and up to three (3) years as determined pursuant to California Labor Code, § 1777.1. In submitting its bid, the Bidder certifies that it is aware of these provisions and is eligible to bid on this contract.

The successful Bidder shall also be prohibited from performing work on this project with a subcontractor who is ineligible to perform work on a public works project pursuant to California Labor Code, §§ 1771.1 or 1777.1. In submitting its bid, the Bidder certifies that it has investigated the eligibility of each and every subcontractor it intends to use on this project and has determined that no subcontractor listed is ineligible to perform work pursuant to the above provisions of law.

14. Bid Protest Procedures

Prior to award, any Bidder who has submitted a bid may file a protest with the Department of Public Works against the awarding of the contract on the grounds that he or she is the lowest responsible Bidder meeting the Specifications. When a contract is not to be awarded to the lowest Bidder, the Bidder must be notified at least twenty-four (24) hours prior to awarding the contract. The right to protest a proposed award is afforded to any Bidder or proposer who claims it should have been awarded the agreement because it was the lowest responsible and responsive Bidder, or the highest-scored proposer meeting the Specifications.

Please refer to the Protest Procedures section of:

https://ww5.cityofpasadena.net/finance/doing-business-with-the-city/ for detailed instructions on how to file a protest.

15. Construction and Demolition Waste Management Plan https://ww5.cityofpasadena.net/finance/doing-business-with-the-city/

Project ID: 2026-IFB-CIV-0436

In addition to complying with all applicable federal, state, and local laws and regulations, the Contractor shall take note of the specific requirements of Chapter 8.62 of the PMC, Waste Management Plan for Certain Construction and Demolition Projects. The Contractor shall comply with all provisions of the Chapter, as a material part of the work under this contract in order to divert a minimum of seventy-five percent (75%) of the construction and demolition debris resulting from the work.

The City utilizes the Green Halo System for tracking the construction and demolition waste management process. Upon requesting a construction or demolition permit, the Contractor will be directed to the Green Halo website to continue the Waste Management Application process. Once your permit application is submitted, you will receive separate email notifications directly from Green Halo to activate your account.

A case will be created to monitor the construction and demolition recycling activities of your project.

The Contractor shall not commence work until the Green Halo application is complete and payment has been made for the Performance Security Deposit equal to three-percent (3%) of the project value, not to exceed thirty-thousand dollars ($30,000).

The cost to comply with the City’s Construction and Demolition Waste Management Plan shall be included in the unit or lump sum prices for the applicable items of work listed in the Bidder’s Proposal and no additional compensation will be allowed.

Failure to comply with any of the provisions of Chapter 8.62 of the PMC may result in forfeiture of the Performance Security Deposit.

16. Pasadena Living Wage Ordinance

Project ID: 2026-IFB-CIV-0436

This project is subject to the City's Pasadena Living Wage Ordinance, Chapter 4.11 of the PMC. The ordinance requires that Contractors providing labor or services to the City under contracts in excess of twenty-five thousand dollars ($25,000) pay no less than the City’s living wage to all employees who spend any of their time providing labor or delivering services to the City.

The selected Contractor will be required to provide evidence of compliance to the Pasadena Living Wage Ordinance by submitting payroll records as requested by the City. Each record shall include the full name of each employee performing labor or providing services under the contract, job classification, rate of pay, and benefit rate.

Failure to comply with the provisions of the Pasadena Living Wage Ordinance is grounds for termination of the contract and a basis for penalties as stated in Chapter

4.11 of the PMC. Questions concerning the Pasadena Living Wage Ordinance should be directed to:

Finance Department Purchasing Division

(626) 744-6755 - phone

(626) 744-6757 - fax

Please visit https://ww5.cityofpasadena.net/finance/doing-business-with-the-city/ for the current calendar year Pasadena Living Wage rates.

17. SPECIAL CITY REQUIREMENTS

https://ww5.cityofpasadena.net/finance/doing-business-with-the-city/

Project ID: 2026-IFB-CIV-0436

*NOTICE

THESE SPECIFICATIONS CONTAIN FORMS WHICH A BIDDER MUST COMPLETE

TO ESTABLISH COMPLIANCE WITH A NUMBER OF SPECIAL CITY OF

PASADENA REQUIREMENTS, INCLUDING, BUT NOT LIMITED TO, EQUAL

EMPLOYMENT OPPORTUNITY AND AFFIDAVIT OF NONCOLLUSION. THESE

FORMS AND THEIR INSTRUCTIONS SHOULD BE CONSIDERED AN INTEGRAL

PART OF THE SPECIFICATIONS AND FAILURE TO COMPLETE THEM MAY BE

GROUNDS, AT THE SOLE DISCRETION OF THE CITY, FOR REJECTION OF ANY

BIDDER. A CHECKLIST IS PROVIDED IN THE PROPOSAL PACKAGE

INDICATING THE TIMEFRAMES IN WHICH EACH DOCUMENT MUST BE

SUBMITTED.

Required Forms - No contract shall be awarded until the Bidder has submitted a Declaration of Noncollusion acceptable to the City. Each Bidder must execute a Declaration of Noncollusion and submit it to the City with their bid.

Each Bidder must also submit a completed form AA-1 and AA-2. Forms AA-1 and AA-2 are required to be submitted prior to contract award for projects involving labor or services in excess of twenty-five thousand dollars ($25,000). Form AA-3 is optional.

Questions regarding the City’s Competitive Bidding and Purchasing provisions, Chapter 4.08 of the PMC, and Equal Employment Opportunity policy should be directed to the Department of Finance, Purchasing Division at 626-744-6755.

Equal Employment Opportunity in Contracting

1. Policy- The City is committed to a policy of Equal Employment Opportunity contracting. Qualified firms including small businesses and businesses owned by women, minorities, and disabled persons are encouraged to submit bids or proposals. The Contractor expressly agrees to comply with the City’s ordinances and regulations regarding Equal Employment Opportunity as well as regulations that may be mandated by the source of the funds supporting this contract.

2. Compliance- To the extent required by law, the Contractor expressly agrees to establish compliance with the Equal Opportunity and Local Contracting Policy of Section 4.08.015 of the PMC, and the rules and regulations adopted pursuant to said ordinance.

Project ID: 2026-IFB-CIV-0436

The successful Bidder may be required to submit documentation during the term of the contract as evidence of on-going compliance with the City’s Competitive Bidding and Purchasing requirements. Such documentation may include, but is not limited to, certified payroll records and Current Permanent Workforce Utilization reports.

Construction During the Period of November 15th through January 3rd -Attention is directed to Chapter 12.24 of the PMC, Excavations, and the Board of Directors (City Council) Policy Statement in Motion 25405 dated September 5, 1967. In general, all streets shall be free and clear of excavations and other construction during the period of November 15th through January 3rd for business districts, and December 15th through January 3rd for other areas. Accordingly, the Contractor will be required to shut down construction operations which would impede traffic movement during this period unless otherwise directed by the Engineer in emergency situations. Any existing excavations shall be backfilled, compacted, and temporarily repaved before the shutdown date. Bidders should reflect any costs of such shutdown in the various items of the Bidder's Proposal, and no additional payment will be allowed therefor. No time will be charged against the contract time for operations which are shut down in accordance with this section. A map showing the appropriate shutdown period for all locations in the City is available at the public counter of the City's Permit Center at 175 Garfield Avenue, Pasadena, 91101.

Stormwater Management and Discharge Control - In addition to complying with all applicable federal, state, and local laws and regulations, the Contractor shall take note of the specific requirements of Chapter 8.70 of the PMC, Stormwater Management and Discharge Control. The Contractor shall comply with all provisions of the chapter, as a material part of the work under this contract.

NPDES Requirements - The Contractor shall adhere to the National Pollution Discharge Elimination System’s Best Management Practices (BMPs) to prevent deleterious materials or pollutants from entering the City or Los Angeles County storm drain systems, including, but not limited to implementing the BMPs specified below, and the Contractor shall comply with all directions of the City in this regard during construction:

The following shall be implemented:

1. Handle, store, and dispose of all materials properly.

2. Avoid excavation and grading activities during wet weather.

3. Construct diversion dikes and drainage swales around working sites.

4. Cover stockpiles and excavated soil with secured tarps or plastic sheeting.

5. Develop and implement erosion control plans, if applicable.

6. Check and repair leaking equipment away from construction sites.

7. Designate a location away from storm drains for refueling.

8. Cover and seal catch basins if work in their vicinity may allow debris or deleterious materials to enter.

9. Use vacuum with all concrete sawing operations.

10. Never wash excess material from aggregate, concrete, or equipment onto a street.

Project ID: 2026-IFB-CIV-0436

11. Catch drips from paving equipment with drip pans or absorbent material.

12. Clean up all spills using dry methods.

18. GENERAL SPECIFICATIONS

1 Standard Specifications - In connection with contracts related to the subject Bidder's Proposal, and except as otherwise be provided herein, administration of the construction contract and all construction work referenced on the Plans and by these Specifications shall be done in accordance with the provisions of the 2024 edition of the Standard Specifications for Public Works Construction (commonly known as the “GREENBOOK”), including Supplements, prepared and promulgated by Public Works Standards, Inc., a mutual benefit corporation.

The Department of Public Works has published supplements and modifications to the “GREENBOOK”, dated March 2023, hereinafter referred to as the Pasadena Recurring Supplements 2023. The provisions of these Specifications and the Pasadena Recurring Supplements shall apply and take precedence over the “GREENBOOK”, in that order of precedence. All references in these Specifications to the Standard Specifications shall mean the “GREENBOOK” and the Pasadena Recurring Supplements, taken together. The Pasadena Recurring Supplements can be found at the following link:https://www.cityofpasadena.net/public-works/wp-content/uploads/sites/29/Pasadena-Recurring- Supplements-2023.pdf?v=1684796778799 https://www.cityofpasadena.net/public-works/wp-content/uploads/sites/29/Pasadena-Recurring-Supplements-2023.pdf?v=1684796778799 https://www.cityofpasadena.net/public-works/wp-content/uploads/sites/29/Pasadena-Recurring-Supplements-2023.pdf?v=1684796778799

Project ID: 2026-IFB-CIV-0436

2 Non-Discrimination - In the performance of this contract, the Contractor must not discriminate against any employee, subcontractor, or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, or sexual orientation of any person, to refuse to hire or employ the person or to refuse to select the person for a training program leading to employment, or to bar or to discharge the person from employment or from a training program leading to employment, or to discriminate against the person in compensation or in terms, conditions, or privileges of employment. Violations may also result in the imposition of penalties referred to in California Labor Code, § 1735.

3 Sample Contract - A sample of the contract the successful Bidder will be required to enter into with the City is provided under the Attachments section and by this reference is incorporated herein and made a part of these Specifications.

4 Contract Bonds - The successful Bidder will be required, within fifteen (15) days after the date of the award, to sign a contract for doing the work and file bonds as specified by Section 1-7.2, entitled Contract Bonds, of the “GREENBOOK”. The Performance and Payment Bonds shall each be in a penal sum equal to one hundred percent (100%) of the total Contract Amount, defined to include the Base Bid, all accepted alternates, the Owner's contingency, and any other sums or items stipulated as part of the total Contract Amount, together with all duly executed change orders or written modifications.

5 Insurance Requirements - See Section Named "Insurance Requirements."

6 Workers’ Compensation Certification - California Labor Code, §§ 1860 and 3700 provide that every Contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code, § 1861, the Contractor, in submitting a bid, hereby certifies as follows:

“I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract”.

7 Guarantee of Materials - If any of the electrical or mechanical materials or equipment, furnished by the Contractor, shall prove to be defective within one year after the date of project completion and acceptance of all the work, the Contractor shall, upon receipt of the City's written notice, replace or repair defective materials or equipment to the City's satisfaction, without cost to the City. Manufacturer's warranties shall not relieve the Contractor of his liability under the guarantee; such warranty shall only supplement the guarantee.

8 Partial Payment - Section 7-3.2, Partial and Final Payment of the Pasadena Supplements is hereby amended to provide that payment shall be due the Contractor within thirty (30) calendar days after receipt of an itemized statement for work performed during the progress payment period.

9 Security Deposits in Lieu of Retention - Pursuant to California Public Contract Code, § 22300, the Contractor may substitute securities for any monies withheld to ensure performance under the contract.

At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the City, or with a State or Federally chartered bank in California as the escrow agent, who shall then pay such monies to the Contractor. Upon satisfactory completion of the contract, the securities shall be returned to the Contractor.

Alternatively, the Contractor may request, and the City shall make payment of retentions earned directly to the escrow agent at the expense of the Contractor. At the expense of the Contractor, the Contractor may direct the investment of the payments into securities and the Contractor shall receive the interest earned on the investments upon the same terms provided for in this section for securities deposited by the Contractor. Upon satisfactory completion of the contract, the Contractor shall receive from the

Project ID: 2026-IFB-CIV-0436 escrow agent all securities, interest, and payments received by the escrow agent from the City. The Contractor shall pay to each subcontractor, not later than twenty (20) days after receipt of the payment, the respective amount of interest earned, net of costs attributed to retention withheld from each subcontractor, on the amount of retention withheld to ensure the performance of the Contractor.

Securities eligible for investment under this section shall include those listed in the California Government Code, § 16430, bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed to by the Contractor and the City. The Contractor shall be the beneficial owner of any securities substituted for monies withheld and shall receive any interest thereon.

The escrow agreement to be used shall be null, void, and unenforceable unless it is substantially similar to the form specified by California Public Contract Code, § 22300(f).

10 Termination of Contract - Section 6-8, entitled Termination of the Contract for Convenience, of the “GREENBOOK” is modified to read:

“The City may terminate this contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days written notice to the Contractor. If the contract is thus terminated by the City for reasons other than the Contractor’s failure to perform its obligations, the City shall pay the Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be the Contractor’s exclusive remedy for termination without cause”.

11 Special Conditions - Prevailing Wages and Employment of Apprentices - The Contractor shall adhere to the provisions of California Labor Code, §§ 1770 - 1782, and Section 5-3, entitled Labor, of the “GREENBOOK”. The Contractor certifies by submission of a bid that they have not been found by the Office of the Labor Commissioner of the DIR to be in violation of Prevailing Wage laws as outlined in California Labor Code, § 1771.

The Contractor shall comply with and adhere to the Special Conditions - Payment of Prevailing Wages and Employment of Apprentices attached to Part 1 of these project Specifications. Attention is directed to Section 1 of the attachment which states, in part, that if there is a difference between the Pasadena Living Wage and Prevailing Wage rates for similar classifications of labor, the Contractor and his subcontractors shall pay not less than the highest wage rate.

19. RELEVANT EXPERIENCE

Provide experience with governmental agencies for two projects/contracts of similar scope and size. Complete and submit the attached Relevant Experience Form with your proposal to demonstrate experience with projects/contracts of similar scope and size to that which is to be performed.

Project ID: 2026-IFB-CIV-0436

6. Instructions to Bidders: PART I Special Conditions

SPECIAL CONDITIONS - PAYMENT OF PREVAILING WAGES

AND EMPLOYMENT OF APPRENTICES

1. Determination of Prevailing Wage Rates

The City has obtained from the Department of Industrial Relations (DIR) pursuant to the California Labor Code, determinations of the generally prevailing rates of per diem wages and the prevailing rate for holiday and overtime work in the locality in which the work is to be performed. Copies of these determinations, entitled PREVAILING WAGE SCALE, are maintained at the City’s offices, are available during the City’s normal business hours, and are also available on the internet at: Director's General Prevailing Wage Determinations.

If there is a difference in the Pasadena Living Wage rate and the California prevailing wage rate for similar classifications of labor, the Contractor and subcontractors shall pay not less than the highest wage rate. The wage rate for any classification not listed, but which may be required to execute the work, shall be commensurate and in agreement with specified rates for similar or comparable classifications for those performing similar or comparable duties. Holidays shall be as defined in the collective bargaining agreement applicable to each particular craft, classification, or type of worker employed under the contract. Per diem wages include employer payments for health and welfare, pensions, vacation, travel time and subsistence pay, apprenticeship, or other training programs authorized by the California Labor Code, § 3093, and similar purposes when the term “per diem wages” is used herein. Holiday and overtime work, when permitted by law, must be paid for at the rate of at least one and one-half (1.5) times the above specified rate of per diem wages, unless otherwise specified. In accordance with California Labor Code, § 1773.2, the Contractor must post a schedule showing all applicable prevailing wage rates at appropriate and conspicuous locations on the job site where they can easily be seen by workers.

2. Payment of Prevailing Wage Rates

1. Requirements - This project is subject to the provisions of California Labor Code, § 1720 et seq. and the requirements of Title 8 of California Code of Regulations, § 16000 et seq., which govern the payment of prevailing wage rates on public works projects. The Contractor and subcontractors, of any tier, shall be governed by and required to comply with these statutes and regulations in connection with the project. Pursuant to California Labor Code, § 1771, the Contractor and all subcontractors, of any tier, must pay not less than the prevailing wage rates to all workers employed in execution of the contract.

Contractor and subcontractors must comply with applicable statutes and regulations, including, but not limited to California Labor Code, §§ 1771, 1775, 1777.5, 1813, and 1815.

https://www.dir.ca.gov/oprl/DPreWageDetermination.htm https://www.dir.ca.gov/oprl/DPreWageDetermination.htm

Project ID: 2026-IFB-CIV-0436

2. Payments to Employees - Contractor and all subcontractors, of any tier, must pay each worker on the project, unconditionally and not less often than once each week, the full amounts that are due and payable for the period covered by the particular payday in accordance with the prevailing wage scale determination, regardless of any contractual relationship which may be alleged to exist between the Contractor, subcontractor, and such laborers. Thus, an employer must establish a fixed workweek and an established payday. On each payday, each worker must receive all sums due at the end of the preceding workweek and must be provided with an itemized wage statement.

3. - The City shall require that any class of laborers or mechanics, including apprentices and trainees, which are not listed in the General Wage Determinations and which are to be employed under this contract, shall be classified conformably to such wage determinations. In the event that the City does not concur with the Contractor’s proposed classification or reclassification of a particular class of laborers and mechanics (including apprentices and trainees) to be used, the question, accompanied by the recommendation of the City's Project Representative, shall be referred to the California State Director of the DIR for determination.

4. Fringe Benefit Cash Equivalent - The City shall require, whenever the minimum wage rate prescribed for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly wage and the Contractor is obligated to pay a cash equivalent of such a fringe benefit, an hourly cash equivalent thereof must be established. In the event the interested parties cannot agree upon cash equivalent of the fringe benefit, the questions, accompanied by the recommendation of the City's Project Representative, shall be referred to the State Director of the DIR for determination.

3. Penalty for Prevailing Wage Rate Underpayment

Pursuant to California Labor Code, § 1775, the Contractor must, as a penalty, forfeit $200 to the City for each calendar day or portion thereof, for each worker paid less than the prevailing wage rates as determined by the Director of the DIR for such work or craft in which such worker is employed for the work by the Contractor or by any subcontractor, of any tier, in connection with the work. The difference between the prevailing wage rate and the amount paid to each worker each calendar day, or portion thereof, for which each worker paid less than the prevailing wage rate, must be paid to each worker by the Contractor.

4. Withholding

Project ID: 2026-IFB-CIV-0436

The City shall, upon its own action, or upon written request of an authorized representative of the DIR, withhold or cause to be withheld from the Contractor under this contract so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees, and helpers, employed by the Contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or working on the site of the work, all or part of the wages required by the contract, the City may, after written notice to the Contractor, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased.

5. Certified Payroll Records and Basic Payroll Records

The Contractor and subcontractors, of any tier, must maintain Certified Payroll Records and “Basic Payroll Records”, defined as time cards, front and back copies of canceled checks, cash receipts, trust fund forms, daily logs, employee sign-in sheets, accounting ledgers, tax forms, and any other record maintained for the purposes of reporting payroll, during the course of the work and must preserve them for a period of three (3) years after completion of the project for all trades workers executing the work of the contract. Certified Payroll Records must be submitted at the times designated in Paragraph 6 below or upon request as described in Paragraph 7 below. The City reserves the right to require Contractor to routinely submit Basic Payroll Records at any time, and the records must be provided within ten (10) calendar days following the receipt of the request.

6. Submittal of Certified Payroll Records

Project ID: 2026-IFB-CIV-0436

Pursuant to California Labor Code, § 1776, the Contractor and each subcontractor, of any tier, must maintain an accurate, weekly payroll record showing the employee’s full name, address, social security number, work classification, amount paid per hour, straight time, overtime, and holiday hours worked each day with weekly totals. The actual per diem wages paid to each person employed for the work, the gross and net wages paid, as well as the Contractor’s name and address, project name and location, and dates of payroll must also be maintained. If payments are made to any third-party trust, funds, or plans for health and welfare, pension, or vacation trusts, those payments must be stated on the Certified Payroll Record. The basic wage rate paid per hour plus the employer contributions for benefits, including training fund contributions, must at least equal the prevailing wage rate for that classification.

The Contractor must maintain and submit its Certified Payroll Records and those of its subcontractors. The City reserves the right to require the Contractor to submit to the City each week, no later than seven (7) calendar days after the payday for the week covered, the Certified Payroll Records of Contractor and its subcontractors of every tier. If there is no work on a given week or on a given day, the Certified Payroll Record must indicate “no work” for that week or day(s). The Certified Payroll Records must account for each day of the week including Saturdays, Sundays, and holidays.

Contractor and subcontractors of every tier must write “final” on the last submitted Certified Payroll Record for the Project.

The Certified Payroll Records must be verified by a written declaration made by a person with authority to represent the reporting entity, under penalty of perjury, that the information contained in the payroll record is true and correct and that the reporting entity has complied with the requirements of California Labor Code, §§ 1771, 1811, and 1815 for any work performed by his, her or its employees on the project.

The Contractor agrees that submission of Certified Payroll Records as well as all related or subsequent requests for supporting document made by City shall be a condition precedent to Contractor’s receipt of a progress, final, or retention payment.

The City…