Q&A_final.pdf

QUESTIONS AND ANSWERS

HSHQWA-16-R-00002

1. Are any of the incumbent guards NWDTP Certified? If so, how many?

ANSWER: No, this is a new requirement.

2. How many items of each piece of equipment are required? Documentation is currently blank. (RFP Pg. 158) ANSWER: Yes. Amendment 0006 incorporates a revised Exhibit 10 into the solicitation. Please refer to Amendment 0006.

3. What is the current weapon being utilized on the contract?

ANSWER: Glock 22, .40 Caliber.

4. Will the Government confirm that the total hours per week for post 10-G-3 at building WA0101 should be 60 rather than -60?

ANSWER: Yes. Amendment 0006 incorporates a revised Exhibit 13 into the

5. Will the Government confirm that Post 10-G-19 is open from 0700-0700 Saturday –

Sunday and on Federal Holidays?

6. Will the Government confirm that posts 10-G-21, 10-G-22, 10-G-65, and 10-G-67 are located at building WA7878?

ANSWER: Yes. Amendment 0006 incorporates a revised Exhibit 13 into the solicitation.

Please refer to Amendment 0006.

7. Will the Government confirm that posts 10-G-28 and 10-G-78 are located at building

WA7595 (1601 Lind Avenue Renton, WA?

8. Will the Government confirm the addresses for WA7595 Building WA7595 is listed twice on the post exhibit, once at 1601 Lind Avenue Renton, WA and again as 1601 East Valley Highway Renton, WA.

ANSWER: Yes. The buildings are in the same complex but have different addresses.

9. Will the Government confirm that post 10-G-95 at building WA7962 is open 12 hours per day, 7 days per week for a total of 84 hours per week?

10. Will the Government confirm that post 10-G-93 at building WA7962 is open 5 days a week for a total of 60 hours per week?

11. Will the Government confirm that posts 10-G-12, 10-G-13, 10-G-14, and 10-G-85 are located at building WA0953?

12. Will the Government confirm the addresses for buildings WA0953 and WA0961?

13. Will the Government confirm that the full performance start date is estimated to be 5/1/17 meaning the full performance period for the base year is 12 months with phase-in taking place prior to that time?

ANSWER: Yes. The transition (or phase in) takes place prior to the beginning of the start date.

14. Is the incumbent workforce qualified to the medical standards for this new effort?

ANSWER: No. ALL PSO’s must be medically tested for this new procurement.

15. Is the incumbent workforce required to complete a new medical examination even if they have been medically cleared to work on the existing contract?

ANSWER: All PSOs shall be required to complete a new medical examination and shall meet all contractual requirements to perform on the resultant contract. See SOW Section 5.2.2, sub section 5.2.2.1.

16. Does the medical examination need to be completed at any time throughout the employee’s term of employment (i.e. every 3 years)?

ANSWER: No. The medical examination is a one time pre-employment event for the term of the resultant contract. See SOW Section 5.2.2, sub section 5.2.2.1.

17. Will the Government confirm that all incumbent employees must undergo a new drug screening prior to working on the newly awarded contract even if they have passed the appropriate drug screenings on their existing contract?

ANSWER: See SOW 5.2.3.1 provided via Amendment 0006 which states in part” PSO’s shall submit to a urine drug screening as part of initial pre-employment process regardless of PSO’s past employment with a different vendor….”

18. What Weapon is the incumbent workforce carrying?

ANSWER: See the answer to question #3.

19. Will the incumbent workforce be required to complete 3 hours of transitional weapons training or 8 hours of weapon platform training?

ANSWER: See SOW, Section 6.6.4, Transitional Weapon Training and Qualifications.

20. Is the incumbent workforce NWDTP qualified to the certifications listed in this solicitation?

ANSWER: See the Answer to question #1.

21. Will the Government provide the weapon type applicable to this effort?

ANSWER: No. The weapon is Contractor provided. See also question # 3.

22. Are shotguns required under this solicitation?

ANSWER: No, there are no shotgun posts required at this time.

23. If yes, which locations require shotguns?

ANSWER: See answer to question #22.

24. Will the Government confirm that any TAS hours would be invoiced at the same rate as PSO services?

ANSWER: TAS services shall be billed at the same hourly rate as Basic Recurring Services.

25. What is the historical number of TAS hours that have been utilized for this effort?

ANSWER: In accordance with Paragraph C, Definitions Subparagraph 1(b) on pg. 16 of the RFP, the Government anticipates that approximately 3% of the maximum hours solicited under this requirement will be for temporary additional services (TAS) The number of TAS hours actually used historically is not relevant to this requirement.

26. Would the Government please provide DD254?

ANSWER: A DD254 will be provided to the contractor after award of the contract.

27. Must offeror’s use the SF1449 as the cover page for the Technical Proposal or is this a requirement for the Price Proposal only?

ANSWER: Offerors shall submit the completed 1449 with the price proposal.

28. If offeror chooses to include a Table of Contents, List of Acronyms, List of Figures and

Tables and Compliance Matrix, are these excluded from the page limitations?

Answer: No. See Page 384 of 421 #4 for Page Limitations.

29. When the Certification card expires, are both the X-Ray and Non X-Ray screening post PSOs and Supervisors required to attend the initial training session again to receive a new Certification card? Or, are the PSOs issued a new Certification card and continue with two (2) hours of OJT every sixty (60) days to maintain their certification?

ANSWER: Certification cards are issued annually when PSO’s are certified on the equipment. No Certification cards are issued for OJT.

30. NWDTP Instructors-Is this a requirement under the current contract? If not, who performs the X-Ray (Initial) and Non X-Ray (Initial) Screening classes?

ANSWER: No. See SOW Section 6.7

31. Will the government allow smaller font size in tables and graphics? Suggest no smaller than 9pt Arial Narrow.

ANSWER: No. See #4, Proposal Submission Requirements, page 384 of 421.

32. Will the government allow the completed attachment 8 be included in an appendix so that it does not interfere with the consecutive page count limitations of 20 pages?

ANSWER: No, Attachment 8 shall not be included as an appendix. See page 383 of 421, #3 for Proposal Preparation Instructions.

33. Will the government please confirm that they are requiring the Management Approach and Past Performance in 2 separate packages under separate covers within the Technical envelope?

ANSWER: Yes. Follow #3, Proposal Preparation Instructions beginning on page 383 of 421.

34. The RFP states “All of these envelopes should then be sealed in a fourth envelope that clearly identifies the RFP for which it is being submitted….” Will the government allow the offeror to submit all the envelopes in a small box instead of a 4th envelope?

ANSWER: No. Follow #3, Proposal Preparation Instructions page 384 of 421.

35. Will the government allow for the table of contents and table of figures be excluded from page count?

ANSWER: No. See the answer to question #28.

36. Will the government consider including FAR 52.243-1 Changes Fixed Price Alternate I in accordance with FAR 43.205(a)(2) or FAR 52.243-3 Changes Time and Materials or Labor Hours in accordance with FAR 43.205(c)?

ANSWER: No, the Government will not consider including the above mentioned FAR clauses. FAR 52.243-1 and FAR 52.243-3 are not applicable to acquisitions for commercial items.

37. Will the government cite the relevant SCA Wage determinations so offerors have guidance for administrative positions?

ANSWER: The current relevant Department of Labor Wage Determination for Western Washington is 2005-2563, Rev 20, dated 12/30/2016.

38. Should updates to Wage Determinations, for instance increases to H&W be applicable to specific task orders will the contractor be allowed to develop updated pricing?

ANSWER: No. Any increases to H&W as specified within the applicable Collective Bargaining Agreement (CBA) would be subject to Service Contract Act (SCA) wage adjustment in accordance with FAR Clause 52.222-43.

39. Will the government provide a single parking space for the Contractor to park a roving vehicle within Seattle metropolitan area buildings and other high traffic areas for use in its Field Supervision and QC responsibilities?

ANSWER:The Government will not provide parking for any contractor vehicle.

40. The RFP states that “quantities listed are for evaluation purposes only.” Will the government provide the historical annual number of hours ordered under this contract?

ANSWER: The historical annual number of hours ordered under the incumbent contract is not relevant to the instant requirement.

41. Are fitness determinations and drug screenings required for transitioning employees?

ANSWER: Yes. See answer to question #15 and # 17.

42. Under 1.4.4 the information identified is sensitive but unclassified or FOUO, what basis was used to determine that the classification of the contract would be Top Secret?

ANSWER: See Section 5.7.2 of SOW.

43. Pg. 195 There are two separate building numbers listed as WA7595 but at 2 different addresses. Should be 2 separate building numbers?

ANSWER: No. See answer to question #8.

44. Pg. 195 Hours for Post 10-G-95 shows start time of 0600 end time of 1800 but hrs per day block says 24. Either the end time or the hours per day is incorrect, which is it?

ANSWER: See the answer to question #9.

45. Pg. 196 are all the posts (10G12, 13, 14, 85, 86 all located at 4735 Marginal Way

S, Seattle?

ANSWER: Yes, See the answer to question #11.

46. Pg. 196 There are two different building numbers listed (WA0953 and WA0961) for the same address (4735 Marginal Way S, Seattle). Please clarify?

ANSWER: Two (2) buildings within same complex.

47. What is the transition time 90 or 120 days?

ANSWER: See SOW provided via Amendment 0006 Sub-section 2.1.1. Contractor has up to 120 days for transition.

48. Will officers need NWDTP certification prior to start or will there be a 90 day transition period following performance to certify?

ANSWER: All PSO’s assigned to Screening post duties and Supervisory PSO’s that provide oversight and supervision for X Ray and Non X Ray Screening posts shall be NWDTP certified prior to standing post.

49. Option Year 4 on the Pricing Schedule shows 435,000 annual hours for CLIN4001.

Is this correct? If so, please clarify the locations and posts.

ANSWER: See revised Price Schedule page 4 provided via Amendment 0006.

50. Is the pre-proposal presentation being provided in lieu of a pre-proposal conference?

ANSWER: Yes. There will be no pre-proposal conference for solicitation HSHQWA- 16-R-00002.

51. How does a size standard relate to this solicitation?

ANSWER: This question is not relevant as the solicitation has been issued on an Unrestricted basis and not as a Small Business Set Aside.

52. The top paragraph on page 2 of the SF 1449, under Schedule of Supplies/Services, states that services are "not limited to Western Washington (Seattle vicinity and north))."

What area is covered by this contract if it is not limited to Western Washington?

ANSWER: Seattle vicinity and north areas are covered by the resultant contract.

53. Option Year 4 states that the dates are 01 May 2021 - 30 April 2022. CLIN 1 hours are

1.5 times the hours in the previous 4 contract periods. Please confirm the dates and hours for Option 4. LEGAL AND POLICY ANSWER: See question #49.

54. ADDENDUM TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS —

COMMERCIAL ITEMS, 03. MAXIMUM QUANTITIES, states that the "contract maximum is the total awarded price, inclusive of all optional ordering periods (to include the 6 month option available under FAR 52.217-8)." This contradicts FAR 52.217-9(c), OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000), on page 35 which states that the contract term "shall not exceed five years." Is there an option to extend the contract for six months? LEGAL ANSWER: Yes. See replacement page x provided via Amendment 0006 and answer to question #55.

55. FAR 52.217-9(c), OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000), states that the total duration of this contract, including exercise of any options under this clause, shall not exceed five years. Is there an option to extend the contract six months? LEGAL ANSWER: Yes. See replacement page 35 provided via Amendment 0006.

56. Exhibit 10, Contractor-Provided Equipment, does not contain minimums, quantities, firearm selections, etc. Please confirm the minimum quantities of uniform components, the selected firearm, minimum quantities of commuincations equipment (or n/a if not applicable), and minimum vehicles requirements (or n/a if not applicable).

ANSWER: See the answer to question #2.

57. Please list which contractor and government provided training elements contained in the solicited effort are new to the the incumbent PSO workforce for which they will need to receive training.

ANSWER: All PSO’s shall be certified and trained as per SOW specifications provided via Amendment 0006 prior to performing on the resultant contract.

58. Exhibit 13 - Post Exhibit (RFP Page 195 of 421) lists Building Number 7595 under two separate addresses (1601 Lind Ave and 1601 East Valley Highway). Please clarify and provide the assigned Building Numbers for these two addresses.

ANSWER: See answer to question #8.

59. Medical and Physical Examination (PAT): Please inform if the incumbent workforce is qualified currently on this requirement? Is this a new requirement?

ANSWER: No. Yes. See question #15.

60. Drug testing: Please inform if the incumbent workforce is qualified currently on this requirement? Is this a new requirement?

ANSWER: Yes, incumbent PSO’s are qualified on the current contract. No, this is not a new requirement. Also see the answer to question #17.