HSHQWA-11-R-00002 Pre-Proposal Conference Slides.pdf

Federal Protective Service Southern Washington and Oregon

Pre-Proposal Conference

RFP #HSHQWA-11-R-00002

PRE-PROPOSAL CONFERENCE

Protective Security Officer (PSO) services in Southern Washington and Oregon.

When: October 27, 2011 at 09:00AM – 12:00PM

Where: DHS/FPS 32125 32nd Ave So Federal Way, WA 98001

REQUEST FOR PROPOSAL (RFP)

RFP Number: HSHQWA-11-R-00002

RFP Issued on October 17, 2011

Total Small Business Set Aside

PSO Services throughout various locations in Southern Washington and Oregon.

DISCLAIMER

Statements made at this meeting or in response to inquiries do not revise the written terms of the solicitation.

Changes to the solicitation must be made in writing via amendment.

CONTRACT TYPE

Government anticipates awarding a single Indefinite Delivery Indefinite Quantity (IDIQ) Labor Hour Contract.

Individual labor hour type task orders will be issued with fixed hourly rates.

CONTRACT TRANSITION

Government anticipates award on or after February 1, 2012.

Government anticipate a maximum of 120 days for transition but no less than a minimum of 90 days transition.

GENERAL SCOPE

The contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, per-employment screenings, reports, and files necessary to accomplish the required PSO services as described in the SOW.

GENERAL SCOPE (Cont.)

This acquisition will be utilizing the most recent standardized FPS Statement of Work (SOW) for PSO services.

Some significant differences between this SOW and the one in the incumbent contract include increased requirements for screener training, semi-annual firearms qualifications, an increase in contractor reporting requirements, increased medical/physical standards, more stringent uniform and equipment specifications.

GENERAL SCOPE (Cont.)

Contractor must have a qualified PSO force for the duration of the contract that meets the complete FPS requirements identified in the RFP.

Armed PSOs MUST have valid state/city/county firearms license permit required by law and show proficiency with the use of the firearms before working on an order.

GENERAL SCOPE (Cont.)

In addition to the Basic PSO services detailed in SOW, the contractor shall be required to provide Temporary Additional Services (TAS) and Emergency Security Services (ESS) in support of Region 10.

SITE LOCATIONS

The services to be provided shall be accomplished throughout various locations in Southern Washington and Oregon as identified in the RFP.

The estimated basic service requirements by locality was provided within the RFP.

Specific place(s) of performance and hours of service will be incorporated on the individual order(s) when issued.

PERIOD OF PERFORMANCE

FPS intends to award a follow-on effort on or after February 1, 2012 and the base ordering period will begin from date of award and continue through May 31, 2013

The performance periods will be established as follows:

Base Year: June 1, 2012 through May 31, 2013 Option Year 1: June 1, 2013 through May 31, 2014 Option Year 2: June 1, 2014 through May 31, 2015 Option Year 3: June 1, 2015 through May 31, 2016 Option Year 4: June 1, 2016 through May 31, 2017 Option per FAR 52.217-8 June 1, 2017 – November 30, 2017

Individual orders will include specific performance periods

INSURANCE REQUIREMENTS

Certificate required before actual work is performed.

The successful Contractor must furnish the Contracting Officer a current Certificate of Insurance, meeting the minimum requirements specified in the solicitation. A new certificate must be presented before physical performance on all option periods.

SECHEDULE OF PRICES

Basic Services CLINs will be priced as a weighted average hourly rate

TAS and ESS CLINs will be priced as a weighted average hourly rate (fully burdened)

COOP - Since COOP implementation costs cannot be pre-determined at this time, the Government has provided estimates and established Not To Exceed (NTE) amounts in the Schedule of Supplies/Services and Prices.

SECHEDULE OF PRICES (Cont.)

Contractors shall submit price quotes on the provided Pricing Schedule included in the RFP.

Government suggests that the Contractor complete the “Price Element Breakdown” (RFP Attachment 6).

The Government may use this breakdown to conduct a price realism evaluation for the purpose of measuring the Contractor’s understanding of the solicitation requirements and for assessing the performance risk inherent in the Contractor’s price.

SOURCE SELECTION CRITERIA

Contractors shall submit quotes based on the following three (3) evaluation factors:

1) Relevant Past Performance

2) Management Approach

3) Price

SOURCE SELECTION CRITERIA (Cont.)

The technical evaluation factors are listed in descending order of importance.

Relevant Past Performance Management Approach

The technical evaluation factors, when combined, are significantly more important than price.

RELEVANT PAST PERFORMANCE

Relevant past performance is recent (i.e. within the last five years) performance under projects that are of a similar or directly related scope, magnitude and complexity to that described in the solicitation

The Government will also consider the quality of the Contractor’s relevant past performance on all relevant past performance projects including, but not limited to, the past performance projects submitted by the Contractor

Information provided in response to this factor will be used to assist the Government in determining the degree of performance risk associated with award of this project to the Contractor

MANAGEMENT APPROACH

Evaluation will focus on techniques and/or strategies described that demonstrate ability to successfully accomplish this requirement

Offerors shall address:

Quality Assurance (including Supervision and QC) Transition Staffing

Successful Offeror’s MA will be incorporated into the resultant contract

TEAMING ARRANGEMENTS

Contractors shall outline any teaming arrangements proposed in response to this solicitation. The teaming arrangement shall be submitted as part of the proposal and clearly detail the roles, responsibilities, and distribution of effort (by type and percentage) between the parties in performance of the Government’s requirement.

BASIS FOR SELECTION

The Government will select the responsible Contractor whose proposal, in conforming to this RFP, provides the overall best value to meet the Government’s requirements, price and non-price factors considered.

Only apparent successful contractors determined to be responsible pursuant to FAR 9.104-1 will be issued a contract.

PROPOSAL SUBMISSION REQUIREMENTS

Price Proposal Standard Form 1449 & Pricing Schedule

Technical Proposal Relevant Past Performance (a maximum of three) Management Approach

A. Quality Assurance B. Transition C. Staffing

Teaming Arrangements (if proposed)

PROPOSAL SUBMISSION REQUIREMENTS (Cont.)

Please note that three (3) of the five (5) copies of the technical submission (Specifically the Management Approach) shall be redacted to remove any reference to the company name, logo, key personnel, etc. Past Performance shall be provided under a separate cover and should not be redacted.

IMPORTANT DATES

Questions are due: 10:00AM (PST) on November 4, 2011

Proposals are due: 14:00PM (PST) on November 28, 2011

DHS/NPPD/FPS

West Consolidated Contracting Group

ATTN: Jennifer Goss

32125 32nd Avenue South

Federal Way, WA 98001

QUESTIONS?

All questions must be submitted in writing.