HSHQW9-13-R-00003_A000002_SF30.pdf

(x)

HSHQW9-13-R-00003

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Federal Way WA 98001 Attn: Kelly Minturn

OPO/FPS/WEST CCG/R9

32125 32nd Ave So.

Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security NPPD/FPS/West CCG/Region 9

Federal Way WA 98001 32125 32nd Ave So.

OPO/FPS/WEST CCG/R9

Office of Procurement Operations Federal Protective Service U.S. Dept. of Homeland Security NPPD/FPS/West CCG/Region 9

01/24/2013000002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

01/14/2013

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

1. SF 1449, schedule B is added. Insert attached page 2a and 2b after SF 1449, page 2 of solicitation.

2. Replace Page 225 of 343, Attachment 3, Past Project Form with attached replacement page

225 of 343. Form is amended to add 6b. Current Annual Estimated Price, revise Block 8 from

"Clearance Required" to "Level of Security Clearance Required (If applicable)", added 9b.

Number of Protective Security Officers utilized to perform the required hours and renumbered existing 9b to 9c, under Block 9c added Total Armed PSO Hours per Year and Total

Unarmed PSO Hours per Year.

3. Replace page 228 of 343, Attachment 4, Past Performance Questionnaire with attached

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Jeannie Hoffman

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 11

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQW9-13-R-00003/000002

replacement page 228 of 343. Form is amended to correct email address from kelly.minturn@ice.dhs.gov to kelly.m.minturn@ice.dhs.gov.

4. Replace page 315 of 343 with attached replacement page 315 of 343. Page amended to correct email address from kelly.minturn@ice.dhs.gov to kelly.m.minturn@ice.dhs.gov. Additionally, under technical proposal, Relevant Past Performance, paragraph (C), add: "At their discretion, offerors may supplement their PPIRS report by having a Past Performance Questionnaire completed and submitted."

5. Replace page 316 of 343 with attached replacement page 316 of 343. Page is amended to make following revisions, under technical proposal, Relevant Past Performance, paragraph

(F) Under Magnitude revised the phrase "total contract value" to read "total annual contract value"; Under Complexity added the words "type of suitability and/or security clearance".

6. Replace page 317 of 343 with attached replacement page 317 of 343. Page is amended under paragraph 2A, to remove the words "at a minimum".

7. Replace page 319 of 343 with attached replacement page 319 of 343. Page is amended as follows: Under Management Approach, paragraph C.

Staffing added the words "and suitably cleared" to the sentence "Your staffing plan should detail how you intend to provide fully licensed, trained/certified, and suitably cleared PSOs to meet . . .". Under paragraph 2, Relief Plan, second sentence, "at a minimum" is removed.

8. Replace page 324 of 343 with attached replacement page 324 of 343. Page is amended to correct email address from kelly.minturn@dhs.gov to kelly.m.minturn@ice.dhs.gov.

9. The proposal due date of 02/21/2013, remains unchanged. There are NO other changes as a result of this amendment.

DO/DPAS Rating: NONE FOB: Destination Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

2a 343

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQW9-13-R-00003/000002

0001 Basic Services 571107 HR Base Period: 1 October 2013 - 30 September 2014

0002 Temporary Additional Services (TAS) 11215 HR Base Period: 1 October 2013 - 30 September 2014

0003 Emergency Security Services (ESS) 1285 HR BASE PERIOD: 1 October 2013 - 30 September 2014

0004 COOP Implementation 1 EA BASE PERIOD: 1 October 2013 - 30 September 2014

1001 Basic Services 571107 HR OPTION PERIOD 1: 1 October 2014 - 30 September (Option Line Item)

1002 Temporary Additional Services (TAS) 11215 HR OPTION PERIOD 1: 1 October 2014 - 30 September (Option Line Item)

1003 Emergency Security Services (ESS) 1285 HR OPTION PERIOD 1: 1 October 2014 - 30 September (Option Line Item)

1004 COOP Implementation 1 EA OPTION PERIOD 1: 1 October 2014 - 30 September (Option Line Item)

2001 Basic Services (Leap Year) 573101.5 HR OPTION PERIOD 2: 1 October 2015 - 30 September (Option Line Item)

2002 Temporary Additional Services (TAS) 11215 HR OPTION PERIOD 2: 1 October 2015 - 30 September (Option Line Item)

2003 Emergency Security Services (ESS) 1285 HR OPTION PERIOD 2: 1 October 2015 - 30 September (Option Line Item)

2004 COOP Implementation 1 EA OPTION PERIOD 2: 1 October 2015 - 30 September Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

kmmintur Text Box Insertion Pages

2b 343

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQW9-13-R-00003/000002

(Option Line Item)

3001 Basic Services 571107 HR OPTION PERIOD 3: 1 October 2016 - 30 September (Option Line Item)

3002 Temporary Additional Services (TAS) (Leap Year) 11215 HR OPTION PERIOD 3: 1 October 2016 - 30 September (Option Line Item)

3003 Emergency Security Services (ESS) 1285 HR OPTION PERIOD 3: 1 October 2016 - 30 September (Option Line Item)

3004 COOP Implementation 1 EA OPTION PERIOD 3: 1 October 2016 - 30 September (Option Line Item)

4001 Basic Services 571107 HR OPTION PERIOD 4: 1 October 2017 - 30 September (Option Line Item)

4002 Temporary Additional Services (TAS) (Leap Year) 11215 HR OPTION PERIOD 4: 1 October 2017 - 30 September (Option Line Item)

4003 Emergency Security Services (ESS) 1285 HR OPTION PERIOD 4: 1 October 2017 - 30 September (Option Line Item)

4004 COOP Implementation 1 EA OPTION PERIOD 4: 1 October 2017 - 30 September (Option Line Item)

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

kmmintur Text Box Insertion Pages

January 2013 Version

ATTACHMENT 3

PAST PROJECT FORM

1. Name of Contractor

1a. Solicitation Number (i.e. the solicitation your firm is responding to)

2. Complete Name of Government Agency, Commercial Firm, or Other Organization for Which Effort Performed.

3. Complete Address of Entity Named in #2 Above

4. Contract Number or Other Reference

5. Date of Project Award

6a. Total Project Price (to include all options):

6b. Current Annual Estimated Price:

7. Period of Performance (to include all options)

8. Level of Security Clearance Required (If applicable)

9a. Number of Productive Protective Security Officer Hours PerYear:

9b. Number of Protective Security Officers utilized to perform the required hours:

9c. Armed or Unarmed Protective Security Officers

Total Armed PSO Hours per Year:

Total Unarmed PSO Hours per Year:

10. Total Number of Posts Manned 11. Total Number of Facilities Manned

12a. Technical Point of Contact (name, title, address, telephone no., and email address)

12b. Contracting or Purchasing Point of Contact (name, title, address, telephone no., and email address)

13. Geographic Location of Work (Country, State or Province, County, City)

14. Contractor Performance Assessment Reporting System (CPARS) Completion: CPARS is a web-enabled application that collects and manages contractor performance assessments. A CPAR report is required to be completed annually through the conclusion of the contract. Once “finalized” CPAR assessments are copied to the Past Performance Informational Retrieval System (PPIRS). Contractors may view their own data in PPIRS at http://www.ppirs.gov/.

Contractor Complete the Following by Checking the Appropriate Box:

□ A “finalized” Contractor Performance Assessment Report IS resident in PPIRS for this contract for the most recently completed performance period.

□ A “finalized” Contractor Performance Assessment Report IS NOT resident in PPIRS for this contract for the most recently completed performance period..

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Replacement Page 225 of 343

A000002

ATTACHMENT 4

PAST PERFORMANCE QUESTIONNAIRE

Solicitation: HSHQW9-13-R-00003

NAME OF CONTRACTOR REQUESTING THE REFERENCE: __________________

The purpose of this questionnaire is to obtain information regarding the quality of the above named Contractor’s past performance relative to a contract, completed or in progress, at your company/agency.

The Federal Protective Service is considering this Contractor for Protective Security Officer services at various Federal buildings located in the Los Angeles, California Service Area. We would greatly appreciate your input regarding the quality of the Contractor’s past performance.

Handwritten responses are sufficient. It is requested that the individual(s) responsible for the administrative oversight of the project (e.g. security specialist, COR, COTR, etc.) respond to this questionnaire. More than one copy of the questionnaire may be submitted if responses from more than one individual are appropriate.

Upon completion of the survey, please email to kelly.m.minturn@ice.dhs.gov and cc to Westccg@dhs.gov. If you have any questions, please call Kelly Minturn at (253) 815-4762. We appreciate your efforts on our behalf.

CONTRACT NO. OR PROJECT TITLE: _____________________________________

PERIOD OF PERFORMANCE TO

INCLUDE ALL OPTION PERIODS:_________________________________________

TOTAL PROJECT VALUE TO

INCLUDE ALL OPTION PERIODS: _________________________________________

ANNUAL NO. OF PROTECTIVE SECURITY OFFICER

HOURS:_________________________________________

Please provide a brief description of the scope of this project so that we determine any similarities to this contract:

HSHQW9-13-R-00003

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September 2012 revision that are of a similar or directly related scope, magnitude and complexity to that described in the solicitation and as defined below. Note that the Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance and will do so consistently across all evaluated offers. The Government will also consider the quality of the Contractor’s relevant past performance. Information provided in response to this factor will assist the Government in determining the degree of risk associated with award of this project to the Contractor in question based upon that Contractor’s past and present performance on other relevant projects. In addition, the Contracting Officer may use past performance information as one of the components in making a determination of responsibility.

B. The Contractor shall submit up to a maximum of three (3) projects for evaluation. Where contractor teaming arrangements (as defined at FAR Subpart 9.6) are proposed, an additional up to a maximum of three (3) projects for a partner or each subcontractor shall be submitted.

For each submitted project, the Contractor shall include references, using the form at Attachment 3, to provide the requested past project information. An evaluation of relevance will be done for no more than three (3) projects submitted by the Contractor for itself and for no more than three (3) projects submitted for a partner or each subcontractor. The Contractor is therefore cautioned to submit only its three (3) most relevant efforts and is cautioned to submit only the three (3) most relevant efforts of its partner or subcontractors. If the Contractor or its partner or subcontractors submit more than three (3) projects each for consideration, only three (3) per entity will be reviewed. The three (3) reviewed for each entity will be the first three (3) as displayed within the proposal from front to back.

C. Offerors are to provide past performance information for each contract reference cited.

If a Contract Performance Assessment Report for the most recently completed performance period is resident in the Past Performance Information Retrieval System (PPIRS), indicate this by checking the appropriate box in Block #14 of Attachment #3 – Past Project Form 1.

If a PPIRS report is not resident for the most recently completed performance period, a Past Performance Questionnaire (Attachment 4) shall be submitted. At their discretion, offerors may supplement their PPIRS report by having a Past Performance Questionnaire completed and submitted. For each of the projects requiring submission of a questionnaire, the Contractor shall ensure that a Past Performance Questionnaire is sent to a cognizant representative of the customer organization that purchased the services from your company to provide feedback (e.g. Project Manager, Contracting Officer’s Representative). The Contractor shall instruct the customer representative to complete the questionnaire and return it, by the RFP submission due date, directly to Kelly Minturn by email (preferred) at kelly.m.minturn@ice.dhs.gov and westccg@dhs.gov or, by mail to Kelly Minturn at U.S. Department of Homeland, FPS 32125 32nd Ave. S., Federal Way, WA 98001.

If a past performance questionnaire cannot be obtained from the customer organization that received the services wherein the Contractor was a subcontractor, the prime

1 The Contractor Performance Assessment Reporting System (CPARS) is a web-enabled application that collects and manages contractor performance assessments. Contractors may view their own data in PPIRS at http://www.ppirs.gov/. A contractor must be registered in the Central Contractor Registration (CCR) system and must have created a Marketing Partner Identification Number (MPIN) in the CCR profile to access their PPIRS information.

Replacement Page 315 of 343 contractor on the project may complete the past performance questionnaire, but any responses completed by the prime contractor may be given less consideration by the Government than if it is completed by the customer.

D. The Government reserves the right to obtain information from sources other than those identified by the Contractor.

E. If an Offeror believes that any unfavorable information may be provided within the questionnaires for submitted projects, the Offeror should include a brief explanation on the Past Project Form (Attachment 3) of the circumstances pertaining to this data and the Offeror’s position in reference to these circumstances. If appropriate, the Offeror should indicate what steps have been included in this offer to prevent a recurrence of such situations.

F. The Government will determine the relevance of a past performance project/contract by analyzing the following and comparing it to the instant RFP:

“Scope” by considering the type of service provided (e.g. is the project/contract for security PSO services?);

“Magnitude” by considering various measures such as, but not limited to, any or all of the following: number of productive hours per year, number of PSO personnel to support the effort, and total contract annual value; AND

“Complexity” by considering various measures such as, but not limited to, any or all of the following: whether or not PSOs are armed; type of PSO qualifications and training requirements; type of suitability and/or security clearance; type of permit, licensure and certification requirements in performance of the effort; typical duties/responsibilities required of security force; type of protection required (e.g. interior and exterior building protection vs. exterior-only protection and gate access control);and the number and geographic dispersion of service sites under a single project.

G. Where contractor teaming arrangements (as defined at FAR Subpart 9.6) are proposed, a narrative and/or the actual Teaming Agreement if one exists, shall be submitted as part of the proposal which clearly details the roles, responsibilities, and distribution of effort (by type and percentage) between the parties in performance of the Government’s requirement. This information should be provided by the managing partner of the joint venture or the prime contractor as a one (1) page supplement to its Past Project Forms (Attachment 3) and will not count against the 20-page size limitation on the proposal.

H. Where a contractor provides projects performed by its managers, key personnel, subcontractors or other partners for consideration, the Government will evaluate the past performance of its proposed managers, key personnel, subcontractor or other partners separately and consider its findings about them, in conjunction with information provided as required in paragraph G above, when determining the risk associated with the proposal and assigning the appropriate rating to the proposal. The Government will determine whether the past performance of a contractor’s, managers, key personnel, subcontractors or other partners

HSHQW9-13-R-00003

Replacement Page 316 of 343 offsets the risk of doing business with a prime contractor that has no or limited experience and past performance of its own. The Government may decide not to attribute to the prime contractor, as an organization, the past performance of its managers, key personnel, subcontractors or other partners.

I. If the government attributes to the successful offeror the past performance of its proposed managers, key personnel, subcontractors or other partners, the successful offeror’s proposal will be incorporated into the resultant contract as a requirement. In such cases the subject managers, key personnel, subcontractors or other partners shall not be replaced without prior approval of the Contracting Officer.

2. Management Approach:

FPS desires that offerors provide management strategies and proposed solutions demonstrating how they will result in better value to the government. In response to this Evaluation Factor, offerors shall address Quality Assurance, Transition and Staffing.

A. Quality Assurance:

At a minimum, pProvide a narrative that addresses field level Supervision and Quality Control as follows:

1. Field Level Supervision of Protective Security Officers (PSO)

a. Offerors shall complete Attachment 8 entitled “Field Level Supervision Exhibit” clearly delineating and establishing the minimum level of field/onsite supervision the offeror shall provide under this effort. The proposed minimum level of field/onsite supervision will be evaluated by the Government to assess the level of oversight offered by the contractor and shall be incorporated into the successful offerors’ contract. For purposes of completing the “Field Level Supervision Exhibit” the following individual(s) are not considered field level supervisors:

Contract Manager Training Instructor Quality Control Personnel “Lead” PSOs ( Note: The Government defines a Lead PSO as a single point of communication at a facility, identified by post orders, for the purpose of communicating operational and facility specific info to the security force at a facility.)

Note: The “Field Level Supervision Exhibit” attachment does not count against the page limitation in the technical proposal.

b. Your offer should provide your firm’s supervisory processes and procedures for ensuring contract requirements are met throughout performance and a description of the supervisory methods employed.

HSHQW9-13-R-00003

Replacement Page 317 of 343 licensed, trained/certified, and suitably cleared PSOs to meet the total estimated hours of this solicitation (i.e., all, or a large portion of the hours may be ordered at once, without providing for additional phase-in time to meet those requirements).

2. Relief Plan. The offer shall provide a detailed plan indicating your approach to providing relief. At a minimum, tThe relief plan should specifically state your policy for providing meal and break periods to include discussing whether these periods are paid or unpaid, the number of annual relief hours that will be required to fill all posts requiring continuous coverage during meal/break periods, the number of personnel that you will provide to perform annual relief hours and whether the personnel are dedicated full time equivalents for provision of relief or if they will perform under the contract in other capacities in addition to relief.

Statements such as “relief shall be provided in accordance with the applicable Collective Bargaining Agreement or applicable Department of Labor regulations” or other non-definitive statements may adversely impact your evaluation under this technical factor. Offerors are reminded that patrol (rover) and supervisory PSOs shall not be used to provide breaks/relief while simultaneously performing the rover or the supervisory function.

Notice to Offerors: Submission of information under the “Management Approach” factor in response to the solicitation does not take the place of or otherwise diminish the successful contractor’s requirement to submit detailed related contract deliverables (e.g., Transition Plan, Quality Control Plan, etc) after contract award. Rather, the information provided in response to this factor should be detailed enough (without exceeding prescribed page limitations) to present the offeror’s strategy and/or innovative solutions to delivering the highest quality security services in full compliance with all contract requirements. After award of the contract, the successful contractor's Management Approach will be incorporated into the contract. Notwithstanding this incorporation, the successful awardee will be required to submit detailed contract deliverables which not only provide greater detail than what is provided with the quote or proposal, but also fully delineates the planned implementation of the promised approach(s) and plans for communicating results to the COR throughout contract performance.

3. Socio Economic Factor

A. All business concerns (to include small businesses) shall address Extent of Participation of Small Disadvantaged Business Concerns. The offeror must provide with its offer targets expressed as dollars and percentages of the total evaluated contract price for the services required by the solicitation. To this end, offerors shall complete and submit the following table as part of the technical proposal.

1. Total Evaluated Contract Price

100%

2. Target for SDB participation in the contract by the Prime Contractor or Joint Venture

$ % of line 1 =

HSHQW9-13-R-00003

Replacement Page 319 of 343 and non-price factors considered. Only apparent successful contractors determined to be responsible pursuant to FAR 9.104-1 will be issued a contract.

Notice of Award

A written notice of award or acceptance of a proposal, mailed or otherwise furnished to the successful offeror, within the time for acceptance specified in the offer, shall result in a binding agreement without further action by either party. Before the proposal’s specified expiration time, the Government may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before the award.

Questions

The Contractor is requested to submit any questions regarding this requirement via email as soon as possible but no later than 1200 PM (PT), January 25, 2013 to kelly.m.minturn@ice.dhs.gov and Westccg@dhs.gov. Prospective contractors may contact the Government while preparing a proposal in order to obtain clarification of the statement of work or to obtain other information needed to prepare a proposal. Any clarifying information issued by the Government will be provided to all prospective contractors.

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