Attachment_1_SOO.pdf

DEPARTMENT OF HOMELAND SECURITY (DHS)

Plum Island Animal Disease Center (PIADC)

STATEMENT OF OBJECTIVES (SOO)

SUPPLY & DELIVERY OF CATTLE

PURPOSE

The Department of Homeland Security, Science and Technology Directorate, (DHS S&T) intends to award a Firm Fixed Price type contract for the supply and delivery of cattle to the Plum Island Animal Disease Center (PIADC) in New York.

BACKGROUND

The Department of Homeland Security (DHS) uses cutting edge technologies and scientific talent in its quest to make America safer. DHS's Science & Technology Directorate (S&T) identifies the United States’ scientific, engineering and technological assets and leverages these resources to create innovative technological solutions to counter security threats. As part of its mission, DHS runs the Plum Island Animal Disease Center (PIADC) in Greenport, NY. PIADC is a unique research facility whose mission includes developing veterinary vaccines, performing diagnostic testing, and conducting applied research projects.

PIADC seeks to develop rapid and effective countermeasures to combat the introduction of high consequence animal disease agents into the United States. Developing these countermeasures requires live animal testing. In order to streamline purchasing and provision of laboratory animals, DHS S&T seeks to award an indefinite delivery indefinite quantity contract.

Under this contract, the performer shall be fully responsible for providing the animals, transportation, customer service, quality control and all other services related to this type of supply. The performer will determine the transportation method and shall be responsible to use best industry practices (methods, transportation and animal safety regulations) to maintain the contract quality requirements. The purpose of the procurement is to provide an efficient and cost effective centralized purchasing mechanism that can maintain uninterrupted support of the research animal needs at PIADC. In order to execute this contract, the selected performer will deliver cattle meeting the criteria stated below.

CATTLE SPECIFICATIONS

All cattle delivered under this contract shall meet the following requirements:

• Breed: Holsteins

• Cows should be six and twelve months old and weigh between 350-400 lbs.

• Castrated males or immature females (no mixing of sexes)

• Healthy with no overt signs of disease

• Free of active lameness, respiratory disease, warts, or ringworms

• Polled or dehorned

• Tolerant of being haltered (i.e. of tractable temperament and free of behavioral vices such as charging and kicking)

• Free of external parasites and have been treated for internal parasites within the last (3) months (preferably using Ivermectin)

• Cattle must have un-pigmented (i.e. pink) tongues

• All Animals must be inspected for hoof length that shall be compatible for concrete surfaces.

• Ears of the cattle shall be notched for Bovine Virus Diarrhea (BVD)

• Animals must be ear tagged in accordance with lettering and numerals specified by DHS with each order. The tags will follow an alphanumeric system, beginning with the letter D, followed by 2 numerals for the year, followed by the steer number to be supplied at the time of order

• Documentation of each animal’s date of birth must be supplied

• The Vendor shall issue the following documentation seven (7) days prior to the animal’s departure for PIADC in order for the cattle to be accepted

• Written verification that each head of cattle has had a veterinary examination, appropriate vaccinations and/or boosters, and antibiotics prior to transport to prevent any transit fever

• A health certificate for interstate transportation for each animal

• A document with the recent medical history and record of vaccination and/or treatment for each animal, to include vaccination for shipping fever, clostridium (7 way vaccine) and influenza (5 way vaccine).

• This report shall include at a minimum:

o General information identifying the animal by number/ID o The departure date of the transport to Orient Point/Plum Island o Breed o Gender o Age or Birth date range o Whether the animal is (de)horned, weaned, and or castrated (if applicable) o The dates and dosages for vaccines and anti-parasitic, anti-fungal, antibiotic drugs; any other tests and corresponding results; and any other interesting and important information

CERTIFICATION REQUIREMENTS

The Association for Assessment and Accreditation of Laboratory Animal Care International (AAALAC) accreditation or a United States Department of Agriculture (USDA) class A certification is preferable for this effort. Class B dealers will only be considered if they can certify that animals delivered are from a closed herd.

The vendor must supply verification of USDA certification to the Contracting Officer prior to delivery/acceptance of the Delivery Schedule.

DELIVERY REQUIREMENTS

The Vendor shall deliver all cattle and signed hard copies of all related documents F.O.B. destination to the USDA/S&T/PIADC Warehouse, 40550 Route 25, Orient Point, NY 11957. Delivery shall occur NTL 7:30 AM Eastern Time on the scheduled delivery date.

In order to minimize any variability between tests, the cattle shall come from a closed herd without having come from auction or having co-mingled with other cattle after January 1, 2011. Furthermore, the cattle shall be kept together for at least seven (7) days prior to departure from PIADC.

The Vendor shall ensure and demonstrate that the animals are not overly stressed or fatigued as a result of transit, as this may compromise the immune systems. The Vendor shall ensure that Transit complies with the specifications set forth in the Animal Welfare Act and Regulations (http://www.nal.usda.gov/awic/legislat/usdaleg1.htm) and 9 CFR Chapter 1, Subchapter A – Animal Welfare: Part 3 Standards.

In the event of cold weather during delivery, transporting devices shall be covered to provide protection for live animals when outdoor air temperature falls below 10oC (50oF) and such live animals shall not be subjected to surrounding air temperatures which fall below 7.2oC (45oF).

Upon arriving at PIADC, each delivery shall be unloaded from the Vendor’s vehicle and loaded onto a U.S. Government vehicle. PIADC will make a wooden animal stockade ramp available to the vendor for this purpose. In the event that more than one vehicle will be needed to transport either delivery, the Vendor shall inform the Technical Representative of this requirement two (2) days prior to arrival at

PIADC.

ACCEPTANCE CRITERIA

Upon delivery to PIADC personnel, the U.S. Government will quarantine and evaluate the animals for seven (7) calendars days. DHS will reject and euthanize any animal that has been delivered and does not meet the criteria listed above or is otherwise unhealthy. Should this occur, DHS will notify the Vendor and prepare an animal incident report and send it by fax or email (or both) within three (3) calendar days of the completion of the seven (7) day quarantine/evaluation period. The Vendor shall either replace any cattle euthanized or pay PIADC for the replacement cattle (including a prorated amount for health papers and transit for those cattle).

ESTIMATED DELIVERY SCHEDULE

Delivery will be 14 days from date of call for animals. Actual day of delivery will be coordinated with Dr. Christopher Schutta (Technical Representative), or designee.

Contract Line Item (CLIN) Delivery Dates (Week of)² Quantity¹ 0001 May 10th 28 0002 May 31st 31 0003 July 5th 28 0004 August 9th 29 0005 August 30th 10 0006 Oct 25th 28

¹ All quantities are Not-to-Exceed (NTE) amounts ² Actual delivery dates shall be pre-coordinated with DHS’s Technical Representative; Dr. Chris Schutta at (631) 323-3182;

christopher.schutta@hq.dhs.gov

INVOICING INSTRUCTIONS

Submit your invoice via e-mail (only) to the following addresses:

1. InvoiceSAT.Consolidation@ice.dhs.gov

2. DHS's Contract Specialist Kimberly O'Neill at kimberly.oneill@hq.dhs.gov

3. DHS's Contracting Officer, Joseph Pianese at joseph.pianese@hq.dhs.gov

The subject line of the electronic mail message shall contain: Contractor Name, DHS Order Number;

Contractor's Invoice Number; and Date of Invoice.

HOURS OF OPERATION

PIADC’s core hours of operation are 7:00 am and 5:00 pm EST, Monday through Friday (except Federal Holidays).

TRAVEL

Contractor travel shall not be required for this requirement.

PROTECTION OF INFORMATION

The Contractor shall not have access to Privacy Act information and/or proprietary information. In the unlikely event the Contractor has access to Privacy Act information and/or proprietary information; the Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract.

OPERATING CONSTRAINTS

None

APPLICABLE DOCUMENTS OR REFERENCES

None

POINTS OF CONTACT

Contracting Officer& Contract Specialist:

Joseph Pianese Contracting Officer Department of Homeland Security Office of Procurement Operations Science and Technology (S&T) Acquisition Division Phone: (631) 323-3282

Kimberly O’Neill Contract Specialist Department of Homeland Security Office of Procurement Operations Science and Technology (S&T) Acquisition Division Phone: (631) 323-3346 kimberly.oneill@hq.dhs.gov

Technical Representative:

Dr. Christopher Schutta (Primary POC) Contracting Officer’s Representative (COR) Department of Homeland Security, S&T Plum Island Animal Disease Center P.O. Box 848 Greenport, NY 11944-0848 Phone: 631-323-3182 christopher.schutta@hq.dhs.gov mailto:kimberly.oneill@hq.dhs.gov mailto:christopher.schutta@hq.dhs.gov