I_B__SOO_01.06.2015.pdf

ATTACHMENT 1

U.S. Department of Homeland Security Plum Island Animal Disease Center

Statement of Objective for The Supply & Delivery of Cattle

1.0 GENERAL

1.1 BACKGROUND

The Plum Island Animal Disease Center (PIADC) is located at Plum Island, NY, approximately 1.5 miles from the eastern end of Long Island’s North Fork. In June 2003, operational responsibility for PIADC was transferred from the U.S. Department of Agriculture (USDA) to the U.S.

Department of Homeland Security (DHS). Dedicated to the advancement of knowledge related to and technology for the control and eradication of foreign animal diseases, PIADC is a unique research facility whose mission includes the development of vaccines, performance of diagnostic testing, and implementation of various research projects. PIADC is a secure U.S.

Government facility.

The PIADC DHS science mission is dedicated to the development of rapid effective countermeasures to both intentional and accidental introduction of high consequence animal disease agents. The main focus of the scientific activity is focused on the development of vaccines and biotherapeutics for the control of Foot-and-Mouth disease (FMD) in food animals.

Animal efficacy studies are the only effective means for generating data required for validation and licensing of novel reagents for insertion in the national veterinary stockpile.

This contract has been identified by DHS as mission critical.

1.2 OBJECTIVE

The purpose of this project is to procure the supply and delivery of cattle to the PIADC.

1.3 APPLICABLE DOCUMENTS

1.3.1 COMPLIANCE DOCUMENTS

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

N/A

1.3.2. CERTIFICATION REQUIREMENTS

While the Association for Assessment and Accreditation of Laboratory Animal Care International (AAALAC) accreditation is preferable for this effort, United States Department of

Agriculture (USDA) class A certification is the minimum requirement. No class B dealers will be considered.

The vendor must supply verification of USDA certification to the Contracting Officer prior to delivery/acceptance of the Delivery Schedule (See 4.2.)

2.0. SPECIFIC REQUIREMENTS/TASKS

2.1. PERFORMANCE OBJECTIVES

All cattle shall meet the following requirements:

• Holsteins

• Between six and twelve months old in the 350-400 weight range only (NOT to exceed

400lbs.). All animals must be weighed within 7 days of shipment.

• ALL castrated males or ALL heifers of the appropriate bodyweight, mixed herd deliveries are not preferred. In the case of mixed sexes, it is imperative that all males have been confirmed to be castrated.

• Healthy with no overt signs of disease

• Free of active lameness, respiratory disease, warts, or ringworm

• Polled or dehorned

• Tolerant of being haltered (i.e. of tractable temperament and free of behavioral vices such as charging and kicking).

• Free of external parasites and have been treated for internal parasites within the last 30 days (preferably using Ivermectin). Animals will also be treated with coccidiostats beginning one month or more prior to shipment.

• Cattle must receive appropriate antibiotics prior to shipping to prevent shipping fever

• Cattle must have un-pigmented (i.e. pink) tongues

• Hooves of the cattle shall be trimmed prior to shipment

• Ears of the cattle shall be notched and tested for Bovine Virus Diarrhea (BVD)

• Animals must be ear tagged in accordance with lettering and numerals specified by DHS with each order. The tags will follow an alphanumeric system, beginning with the letter D, followed by 2 numerals for the year, followed by the steer number to be supplied at the time of order.

• Documentation of each animal’s date of birth must be supplied.

2.2. The Vendor shall issue the following documentation seven (7) days prior to the animal’s departure for PIADC in order for the cattle to be accepted:

• Written verification that each head of cattle has had a veterinary examination, appropriate vaccinations and/or boosters, and antibiotics prior to transport to prevent any transit fever. All medical and movement records must be scanned and emailed to the Animal Resource Branch (arb@hq.dhs.gov) prior to shipment.

• A health certificate for interstate transportation for each animal

• A document with the recent medical history and record of vaccination and/or treatment for each animal, to include vaccination for shipping fever, clostridium (7 way vaccine) and influenza (5 way vaccine). This report shall include at a minimum:

• General information identifying the animal by number/ID

• The departure date of the transport to Orient Point/Plum Island

• Breed

• Gender

• Age or Birth date range

• Whether the animal is (de)horned, weaned, and or castrated (if applicable)

• The dates and dosages for vaccines and anti-parasitic, anti-fungal, antibiotic drugs; any other tests and corresponding results; and any other interesting and important information

• Upon arrival at PIADC in Orient Point, NY contractor is responsible for loading animals into the PIADC facility animal trailer.

3.0 PERIOD OF PERFORMANCE

The period of performance for this statement of objectives is in accordance with the Delivery Schedule (See 4.2).

4.0 PLACE OF PERFORMANCE/DELIVERY LOCATION

4.1 DELIVERY REQUIREMENTS

4.1.1. The Vendor shall deliver all cattle and signed hard copies of all related documents F.O.B.

destination to the USDA/S&T/PIADC Warehouse, 40550 Route 25, Orient Point, NY 11957.

Deliveries shall occur by 7:30 AM Eastern Time on the scheduled delivery date.

4.1.2. In order to minimize any variability between tests, the cattle shall come from a closed herd without having come from auction or having co-mingled with other cattle after January 1, 2014. Furthermore, the cattle shall be kept together for at least seven (7) days prior to departure from PIADC.

4.1.3. The Vendor shall ensure and demonstrate that the animals are not overly stressed or fatigued as a result of transit, as this may compromise the immune systems. The Vendor shall ensure that Transit complies with the specifications set forth in the Animal Welfare Act and Regulations (http://www.nal.usda.gov/awic/legislat/usdaleg1.htm) and 9 CFR Chapter 1, Subchapter A – Animal Welfare: Part 3 Standards.

mailto:arb@hq.dhs.gov

4.1.4. In the event of cold weather during delivery, transporting devices shall be covered to provide protection for live animals when outdoor air temperature falls below 10oC (50oF) and such live animals shall not be subjected to surrounding air temperatures which fall below 7.2oC (45oF).

4.1.5. Upon arriving at PIADC, each delivery shall be unloaded from the Vendor’s vehicle and loaded onto a U.S. Government vehicle. PIADC will make a wooden animal stockade ramp available to the vendor for this purpose. In the event that more than one vehicle will be needed to transport either delivery, the Vendor shall inform the COR of this requirement two (2) days prior to arrival at PIADC.

4.2 ESTIMATED DELIVERY SCHEDULE:

Contract Line item Number: Quantity¹: Delivery Date (by & NTE³):

CLIN 00001 53¹ Friday, January 23, 2015² CLIN 00002 10¹ Thursday, February 26, 2015²

¹ All quantities are not to exceed (NTE) amounts ² Not-to-Exceed Specified Delivery Dates ³Actual delivery dates shall be pre-coordinated with DHS’s Technical Representative; Dr. Chris Schutta at (631) 323- 3182; christopher.schutta@hq.dhs.gov

5.0. ACCEPTANCE CRITERIA

Upon delivery to PIADC personnel, the U.S. Government will quarantine and evaluate the animals for seven (7) calendars days. DHS will reject and euthanize any animal that has been delivered and does not meet the criteria listed above or is otherwise unhealthy. Should this occur, DHS will notify the Vendor and prepare an animal incident report and send it by fax or email (or both) within three (3) calendar days of the completion of the seven (7) day quarantine/evaluation period. The Vendor shall either replace any cattle euthanized or pay PIADC for the replacement cattle (including a prorated amount for health papers and transit for those cattle).

The vendor must supply verification of USDA certification to the Contracting Officer prior to delivery/acceptance of the Delivery Schedule (See 4.2.)

6.0. INVOICING INSTRUCTIONS

Submit your invoice via e-mail (only) to the following addresses:

1. InvoiceSAT.Consolidation@ice.dhs.gov

2. DHS's Contract Specialist Kimberly O'Neill at kimberly.oneill@hq.dhs.gov

3. DHS's Contracting Officer, Joseph Pianese at joseph.pianese@hq.dhs.gov

The subject line of the electronic mail message shall contain: Contractor Name, DHS Order Number; Contractor's Invoice Number; and Date of Invoice.

7.0. HOURS OF OPERATION

PIADC’s core hours of operation are 7:00 am and 5:00 pm EST, Monday through Friday (except Federal Holidays).

8.0. TRAVEL

Contractor travel shall not be required for this requirement.

9.0. PROTECTION OF INFORMATION

The Contractor shall not have access to Privacy Act information and/or proprietary information.

In the unlikely event the Contractor has access to Privacy Act information and/or proprietary information; the Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

10.0. GOVERNMENT TERMS & DEFINITIONS

COR - Contracting Officer’s Representative DHS - Department of Homeland Security PIADC - Plum Island Animal Disease Center SOW - Statement of Work USDA - Department of Agriculture

11.0. GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

12.0. CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract.

13.0. OPERATING CONSTRAINTS

None

14.0. APPLICABLE DOCUMENTS OR REFERENCES

None