HSHQEM-13-R-00001_-_Amendment_000001.pdf

(x)

HSHQEM-13-R-00001

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Philadelphia PA 19106 Attn: Gregory Blaszko

OPO/FPS/EAST CCG/R3

701 Market Street, Suite 3200 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security NPPD/FPS/East CCG/Region 3

Philadelphia PA 19106 701 Market Street, Suite 3200

OPO/FPS/EAST CCG/R3

Office of Procurement Operations Federal Protective Service U.S. Dept. of Homeland Security NPPD/FPS/East CCG/Region 3

11/06/2012000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

11/06/2012

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The Department of Homeland Security (DHS), National Protection and Programs Directorate

(NPPD), Federal Protective Service (FPS), request proposal responses in support of the subject solicitation, HSHQEM-13-R-00001. Through this solicitation a single award

Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract set aside for small business shall be awarded. The single award IDIQ will provide alarm dispatch and monitoring support, as required at each of the FPS MegaCenters located in Denver, Colorado, Battlecreek, Michigan, Philadelphia, Pennsylvania and Suitland, Maryland.

The purpose of this amendment 000001 to solicitation HSHQEM-13-R-00001 published on

November 6, 2012 is to provide three (3) solicitation changes and to answer twenty-three

(23) vendor questions received. This amendment 000001 includes and/or incorporates the

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Annmarie Bartholomeo

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 8

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQEM-13-R-00001/000001

following changes to solicitation HSHQEM-13-R-000001 published on November 6, 2012.

See SF30 continuation pages, 3 - 8.

DO/DPAS Rating: NONE Period of Performance: 01/07/2013 to 07/06/2018

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

DHS, FPS MegaCenter Requirement Solicitation HSHQEM-13-R-00001 Amendment 000001

Amendment 000001 to solicitation HSHQEM-13-R-00001 Standard Form (SF) 30 continuation pages, 3 – 8.

Solicitation Changes:

Solicitation Change 1: Solicitation HSHQEM-13-R-00001 Section II, Statement of Work (SOW) paragraph 05.6 Deliverable Table, page 145, the frequency of deliverable SOW Task 5.5 is updated to mirror the language in paragraph 05.5. As such Section II, SOW paragraph 05.6 Deliverable Table has been appropriately updated and posted to FedBizOpps along with this solicitation HSHQEM-13- R-00001 Amendment 000001.

SOW Task Description Frequency

5.5 EFOP/Continuity of Operations

Report

Within 30 working days after Award and as revised

Solicitation Change 2: Solicitation HSHQEM-13-R-00001 Section XI, Evaluation Factors, Factor Two – Management Approach, B. Transition, page 145, is updated and replaced in full with the following;

B. Transition:

During the transition period, the potential exists for the possible loss in retaining valued, specifically highly qualified support. The Contractor shall describe the methods to be used to provide for the timely delivery and proper documentation of all contract required support during the transition period. Additionally, responses herein shall explain in detail the methods and/or procedures enacted to ensure that losses are minimized during transition in order to experience as little impact to mission critical operations as possible. Responses herein shall specifically include a transition timeline. The transition timeline shall outline all of the significant transition milestones and the associated timeframes required for completing all transition required activities to assure that resources with the appropriate competencies are available and ready for a timely performance start up.

NOTE - In no event shall any proposed transition timeline include assumptions that the Government will waive or defer ANY contract requirements.

Solicitation Change 3: Solicitation HSHQEM-13-R-00001 Section XII, Attachments, Attachment 4

- Labor Category Description, page 218, all references to required secret or top secret clearances have been removed in their entirety. A secret or top secret clearance is not required in support of the subject solicitation HSHQEM-13-R-00001 scope of work. As such Attachment 4 – Labor Category Description has been appropriately updated and posted to FedBizOpps along with this solicitation HSHQEM-13-R-00001 Amendment 000001.

All other terms and conditions of the subject solicitation HSHQEM-13-R-00001 and its supporting attachments remain in full effect.

Amendment 000001

Solicitation Questions/Answers:

Solicitation Question 1: Is/are there an incumbent contractor(s)?

Solicitation Answer 1: There is currently one (1) incumbent contractor, Gonzales Consulting Services of Greenwood Village, Colorado, providing dispatch and alarm monitoring services to each of the DHS, Federal Protective Service MegaCenters annotated within the subject solicitation, HSHQEM-13-R-00001: Denver, CO, Battle Creek, MI, Suitland, MD and Philadelphia, PA.

Solicitation Question 2: Can you please provide the current CBA and all amendments for impacted sites?

Solicitation Answer 2: Currently there is only one (1) Collective Bargaining Agreement (CBA) that effects the subject requirement, CBA-2011-4732. That particular document to include applicable amendments was posted to FedBizOpps on November 14, 2012.

CBA 2011-4732 covers Battlecreek, MI only and the remaining three (3) sites (Denver, CO, Suitland, MD and Philadelphia, PA) are covered by local area Wage Determinations (WD’s).

Solicitation Question 3: What is the total project maximum to be submitted by a Joint venture in response to Evaluation Factor 1 – Past Performance?

Solicitation Answer 3: In support of a Joint-Venture, a maximum of seven (7) projects may be submitted in response to Evaluation Factor 1-Past Performance. Please see page 210 of the solicitation document, “The Contractor shall submit a maximum of three (3) projects for evaluation.

Where teaming, prime/subcontractor, joint-venture for example are proposed, an additional maximum of four (4) projects total for the teaming partner(s), sub-Contractor(s) or other partner(s) shall be submitted.”

Solicitation Question 4: Management Approach, Paragraph B. Transition: The Government states:

"Additionally, response herein shall explain in detail the methods and/or procedures enacted to ensure that losses are kept below 10% during transition in order to experience minimal impact to mission critical operations". Is the 10% in reference to on-time submission of deliverable, operational man-hours, incumbent recruiting, or something else? If something else, please specify.

Solicitation Answer 4: Please see Solicitation Change 2, outlined above; the 10% figure has been removed in its entirety.

Solicitation Question 5: Does the Government require the Prime Contractor to have a SECRET or TOP SECRET facility security clearance at time of proposal submission?

Solicitation Answer 5: Please see Solicitation Change 3, outlined above; a secret and/or top secret facility security clearance is not required at time of proposal submission. All references to required secret or top secret clearances within Attachment 4, Labor Category Description have been removed in their entirety. A secret or top secret clearance is not required in support of the subject solicitation HSHQEM-13-R-00001 scope of work.

Amendment 000001

Solicitation Question 6: Since this solicitation is a Small Business Set Aside, would the Government consider including a CLIN in the base year for Transition/Mobilization Costs?

Solicitation Answer 6: A CLIN included within the base year for Transition/Mobilization Costs shall not be included.

Solicitation Question 7: Will the Government consider extending the submission deadline to assist offerors in recruiting the 20 key personnel?

Solicitation Answer 7: An extension to the subject solicitation, HSHQEM-13-R-00001 due date shall not be provided.

Solicitation Question 8: Considering the maximum number of past performance projects for a Joint- Venture is 7 (3 for the prime +4 for the teammate) does the page limit for Factor 1 remain at 18?

Solicitation Answer 8: The page limit for Factor 1 – Past Performance shall remain, unchanged, at 18 total pages.

Solicitation Question 9: Will there be a pre-bid conference?

Solicitation Answer 9: It is not anticipated that a pre-bid conference shall take place in support of the subject solicitation, HSHQEM-13-R-00001.

Solicitation Question 10: If the incumbent’s Key Staffing are preferred, are we allowed to contact them during non-duty hours?

Solicitation Answer 10: The Government does not regulate communications between offerors and their potential employees, whether they are incumbent or non incumbent.

Solicitation Question 11: The SOW requires 80 hours of training for all new employees; can we assume that any incumbent employees approved by FPS and hired by the new company already meet this requirement?

Solicitation Answer 11: Current contractor personnel must meet the current awarded contract/agreement requirements. Successor contractors will be responsible for ensuring all personnel meet the requirements of the successor contract.

Solicitation Question 12: Will site visits be allowed by FPS?

Solicitation Answer 12: It is not anticipated that site visits shall be allowed in support of the subject solicitation, HSHQEM-13-R-00001.

Solicitation Question 13: What is the anticipated level of execution of contract task orders at each of the 4 Mega Center locations?

Amendment 000001

Solicitation Answer 13: The anticipated level of execution at each of the MegaCenter locations shall be within the NTE level of effort ceiling amounts provided. Level of effort may fluctuate over the performance period depending on events that occur.

Solicitation Question 14: Would the Government consider allowing a small prime vendor to be sponsored for a security clearance by a subcontractor on their team who currently possesses a security clearance?

Solicitation Answer 14: Please see Solicitation Change 3, outlined above and Question/Answer 5; a secret and/or top secret facility security clearance is not required at time of proposal submission. All references to required secret or top secret clearances within Attachment 4, Labor Category Description have been removed in their entirety. A secret or top secret clearance is not required in support of the subject solicitation HSHQEM-13-R-00001 scope of work.

Solicitation Question 15: The text in Statement of Work paragraph 05.5 and that in the Deliverable Table 05.6 regarding the EFOP seem to conflict. Which schedule for delivery of the EFOP is correct?

Solicitation Answer 15: Please see Solicitation Change 2, outlined above. Section 05.6 of the Statement of Work (SOW) page 145 of the solicitation has been updated to reflect the EFOP language included within SOW Section 05.5, specifically delivery within 30 days after award and as revised.

Solicitation Question 16: Will the inclusive dates in the Term of Effort (page 149 of 218) be adjusted based upon the actual start date?

Solicitation Answer 16: If in the event it is recognized that additional time is required and the award date associated with the subject solicitation HSHQEM-13-R-00001 is moved out, the Term of Effort may be appropriately adjusted. Any changes made to the period of performance shall be appropriately done so through a formal amendment or by modification.

Solicitation Question 17: Will performance start dates at all MegaCenters be the same or staggered?

Solicitation Answer 17: It is anticipated that performance start dates at each of the four MegaCenters shall be staggered. Initial IDIQ Orders supporting the PA and MI MegaCenters shall be issued with IDIQ Orders supporting the CO and MD MegaCenters following thereafter.

Solicitation Question 18: The Statement of Work outlines a broad range of services, from Alarm Monitoring to IT, telephone, and radio technical support. Will the Government allow more than 3 projects to be submitted as Past performance, as it is likely few individual (except perhaps the current MegaCenter contracts) contracts encompass that entire range?

Solicitation Answer 18: A maximum of three (3) prime contractor projects total shall be provided for in proposal responses to the subject solicitation, HSHQEM-13-R-00001. Please note where teaming, prime/subcontractor, joint-venture for example are proposed, an additional maximum of four (4) projects total for the teaming partner(s), sub-Contractor(s) or other partner(s) shall be

Amendment 000001 submitted. The seven (7) total reviewed (three (3) prime efforts and four (4) teaming partner(s), sub- Contractor(s) or other partner(s) efforts) will be the first seven (7) as displayed within the proposal from front to back starting with the maximum of three (3) prime efforts followed by the maximum of four (4) partner(s), sub-Contractor(s) or other partner(s) efforts.

Solicitation Question 19: The Government has placed great emphasis on retention of qualified resources, yet is requesting 20 resumes for Key Personnel, which for most offerors will be non-incumbent personnel. Request the resume requirement be removed or reduced.

Solicitation Answer 19: The Government requires offerors to propose and provide resumes for twenty (20) Key Personnel which may be incumbent or other than incumbent personnel. The Evaluation Factor 3 – Key Personnel requirement of twenty (20) resumes to be provided shall not be removed or reduced.

Solicitation Question 20: Do you have a standardized security infrastructure? i.e. manufacturer type.

Solicitation Answer 20: The Federal Protective Service uses a standardized system in all the MegaCenters nationwide. The system is Security Information Systems, ‘Alarm Center’.

Solicitation Question 21: Are the current security systems integrated?

Solicitation Answer 21: No the current security systems are not integrated. The security system is a mixture of dial up and internet based.

Solicitation Question 22: Are the current security systems being monitored through a central station or are they being monitored on site?

Solicitation Answer 22: The MegaCenters act as four (4) central stations divided by Regions. The current security systems are monitored on site.

Solicitation Question 23: Will new installations for additional security work be issue on task orders and billed through the contract?

Solicitation Answer 23: The scope of work included within solicitation HSHQEM-13-R-00001 does not require installations, but does require technicians to provide technical support for remote programming capability.

Please Note: No Further Questions shall be submitted. In accordance with solicitation HSHQEM- 13-R-00001 published on November 6, 2012, all RFP questions shall have been submitted no later than 5:00 p.m. EST on November 16, 2012 to allow for appropriate responses to be prepared. All RFP questions shall be sent to the attention of Gregory Blaszko at gregory.blaszko1@dhs.gov.

Telephonic questions will not be accepted.

mailto:gregory.blaszko1@dhs.gov

Amendment 000001

Additionally, Proposals are due no later than 5:00 p.m. Eastern Standard Time (EST) on December 7, 2012. Submissions shall be made via e-mail only to gregory.blaszko1@dhs.gov. Failure to submit a response by the time and date established may result in the proposal not being considered.

FPS reserves the right to consider proposals received after the submission deadline at its discretion.

Contractors are requested to notify Gregory Blaszko via the above email addresses, gregory.blaszko1@dhs.gov, of their intent to submit a formal proposal as soon as possible.

mailto:gregory.blaszko1@dhs.gov mailto:gregory.blaszko1@dhs.gov