HSHQEC14R00001_Table_of_Contents_ _Notice_to_Offerors.pdf

RFP HSHQEC-14-R-00001 PSO Services for Silver Spring, MD

TABLE OF CONTENTS

Standard Form 1449

Pricing Schedule

Contract Clauses

Contract Documents, Exhibits and Attachments

Statement of Work (Attachment 1) Exhibits (Attachment 2) Past Project Form (Attachment 3) Past Performance Questionnaire (Attachment 4) Department of Labor Wage Determination(s) (Attachment 5) Price Element Breakdown (Attachment 6) Instructions for the Price Element Breakdown Template (Attachment 6A) Award Approval Request (Attachment 7) Field Level Supervision Exhibit (Attachment 8) Proposal Submission Checklist (Attachment 9) PSO Seniority List (Attachment 10) Extent of Participation by Small Disadvantaged Business Concerns (Attachment

11) Non-Disclosure Agreement (Attachment 12)

Solicitation Provisions

Notice to Offerors

A. All proposals are due by 1:00pm EST, on January 6, 2014. All proposals shall be made via hard copy to:

U.S. Department of Homeland Security Federal Protective Service Office of Procurement Operations 701 Market Street – Suite 3200 Philadelphia, PA 19106 Attn: Michelle Duffy

B. All questions regarding this solicitation are due by 4:00 p.m. EST, on December 18, 2013.

Submit all questions in writing to Michelle Duffy via email Michelle.Duffy@hq.dhs.gov.

C. This acquisition is unrestricted.

D. For a copy of the post-exhibit and PSO seniority list (Attachment 10), please submit a completed non-disclosure form (11000-6) and submit the form to Michelle Duffy via email Michelle.Duffy@hq.dhs.gov . This form is under Attachment 12 of this solicitation.

E. There are multiple CBAs and a DOL area Wage Determination covering the Protective Security Officers (PSO). Please refer to the attached CBAs/Wage Determination which correspond to the different locations.

-Prospective Offerors-

In support of the referenced Request for Proposal, the Department of Homeland Security (DHS), Federal Protective Service (FPS) is conducting a PRE-PROPOSAL CONFERENCE which will be held as follows:

-Date & Time – December 17, 2013 at 12:00 p.m. EST Prospective contractors should congregate in the lobby and will be escorted to the meeting room.

The meeting will begin promptly at 10:00 a.m. and is expected to continue for approximately one

(1) hour.

Location - Mellon Independence Center, 701 Market Street, Suite 3200 Philadelphia, PA 19106. There are 2 side entrances to our building, one on 7th and one on 8th-both with blue awnings that display the “Ross” store sign. Once you enter from either entrance, walk directly to the center of the building by the atrium. You will see the entrance to the office spaces there (do not be alarmed that you will not see Federal Protective Service displayed on the Marquis). Enter and go to the guard desk.

Security-Employees will need to go through security once you get into the building. Photo ID will be required to gain access into the building. Please plan to arrive at the building at least thirty minutes before the conference to allow for the security process.

Purpose- The purpose of the pre-proposal conferences is to provide a briefing on the contracting concept, the scope of the work and the exhibits, so that offerors can ascertain the general conditions that could materially affect the proposal price. We consider attendance at these conferences vital to the preparation of a competitive and cost effective proposal and to understand the total result desired by the Government. Therefore, attendance at the pre-proposal conference is strongly recommended for all Contractors.

Contractors are required to notify Michelle Duffy via email at Michelle.Duffy@hq.dhs.gov, telephone (215) 521-2257, with the names of the individuals who will attend the conference.

Notification must be sent prior to 3:00 pm EST on 12/12/2013. If you can not physically attend the pre-proposal conference a conference call in phone number will be provided, please email Michelle.Duffy@hq.dhs.gov for the conference call in number.

The following information is provided for informational purposes only:

1. Questions will only be considered from interested parties

2. Before asking any questions, please read the solicitation completely and carefully.

3. The seniority list for the current Contracts is attached (non-disclosure agreement must be submitted).

4. An excel version of Attachment 6- Price Element Breakdown is attached. It is required to include a breakdown of the pricing by specific building. The Government does not guarantee that the formulas within the spreadsheet are correct. If contractors choose to use the spreadsheet, they should check all calculations for accuracy.

5. An excel version of the Onsite Supervisory Post Exhibit is attached.

6. With regard to questions concerning the CBAs, the Government will not interpret provisions of these documents for potential offerors. Where applicable, requests for wage adjustments pursuant to FAR 52.222-43 will be considered where requested and substantiated subsequent to the yearly anniversary date of the contract.

7. Reference Management Approach, section (C) Staffing in the solicitation, failing to price out relief in accordance with this section will result in your price being determined to be unrealistic for this requirement.

8. With regard to questions concerning the training of incumbent PSOs, while the incumbent PSOs meet the training requirements of the current contract, there are some additional and/or changed requirements under the solicited effort. Some of these differences include, but are not limited to, the following:

● Some of the current contracts do not require body armor or OC Spray (White

Oak Campus & Silver Spring Metro Center)

In addition, PSOs will have to qualify with their individually assigned weapon semi-annually.

The current contracts for the White Oak Campus and Silver Spring Metro Center require annual qualification. All contract PSO personnel must meet the requirements of the solicitation before they can work under the new awarded contract. The current Contracts require the 9mm handgun.

9. With regard to questions concerning medical standards, note that the instant solicitation’s requirements differ from the requirements in the current Contracts for White Oak Campus and Silver Spring Metro Center. All contract PSO personnel must meet all the requirements of the solicitation before they can work under the new awarded contract.

10. With regard to questions concerning the incumbent PSO training records, vendors are on notice that the incumbent contractor maintains all such records, and it is the successor contractor’s responsibility to obtain these records from the incumbent.

11. With regard to questions concerning potential site visits, site visits will not be provided to potential offerors.

12. With regard to questions concerning GSA Schedules, the following applies: This RFP is not for a GSA Schedule acquisition conducted in accordance with FAR 8.4; therefore, offerors are not required to have a GSA Contract and the Industrial Funding Fee (IFF) does not apply.

13. Regarding space for the contractor’s use at the facilities covered by this procurement, the following information is provided:

a. MD0804 - there are office spaces for the program manager, safe and clearing barrel.

b. MD1857- there is space for clearing barrel and weapon safe.

c. MD1829 - there is space for clearing barrel and weapon safe.

d. MD0205 - there is space for clearing barrel and weapon safe.

14. The Government will provide radios to be used at White Oak Campus. Please refer to SOW Exhibit 9D for additional information.

15. Two (2) contractor-provided vehicles are required for this procurement. Please refer to SOW Exhibit 8F for additional information.

16. Please include your representations and certification as well as the SF 1449 and signed amendments with your price proposal. Continuation pages for the Past Project forms do not count against the page limitations. In addition, offerors shall identify their accounting practices for applying proposed indirect rates to ODCs and return them with their price proposals per the price proposal instructions listed on pages 83 and 84 of the solicitation provisions.

17. Please note that all supervisory personnel shall be trained, uniformed, equipped and armed per the contract requirements.

18. Proposal Page Limitation - Excluding the cover page and past performance forms and questionnaires, the technical proposal (covering all non-price factors) is limited to 20 pages.

Pages in excess of this limitation will not be evaluated.