SOW_1.11.pdf

DEPARTMENT OF HOMELAND SECURITY

NATIONAL PROTECTION AND PROGRAMS DIRECTORATE

FEDERAL PROTECTIVE SERVICE

REGION IV, ATLANTA GA

STATEMENT OF WORK (SOW) FOR

Vehicle Storage

MISSION:

The purpose of this requirement is to provide vehicle storage services for the

Federal Protective Service-Region IV (Atlanta, GA) Mobile Command Vehicle (MCV) and Standard Utility Vehicle (SUV), to ensure proper protection from uncontrollable factors such as weather extremities.

OBJECTIVE:

The U.S. Department of Homeland Security (DHS), National Protection and Programs Directorate (NPPD), Federal

Protective Service (FPS) is responsible for protecting property owned, occupied and secured by the U.S. Government as well as the people on that property. The Mobile Command Vehicle (MCV) program supports the FPS mission through the provision of mobile, on-site platforms for command, control and communications during terrorist attacks, natural disasters, National Special Security Events and other similar occurrences. The MCVs can rapidly deploy to any location in the continental United States where the communications infrastructure is inadequate or has been disrupted, or where enhanced interoperability among law enforcement agencies is needed.

FPS Region IV has a need for storage for two vehicles: Mobile Command Vehicle (MCV) and Standard Utility Vehicle

(SUV). The storage of these vehicles is needed to ensure the protection of the vehicles from environmental weather related extremities, which are uncontrollable factors.

DESCRIPTION OF SERVICES:

FPS Region IV has a need for storage for two vehicles: Mobile Command Vehicle (MCV) and Standard Utility

Vehicle (SUV). The storage of these vehicles is needed to ensure the protection of the vehicles from environmental weather related extremities, and to ensure the security of the government property.

Facility Requirements:

The facility must be within a radius of 40 miles or one (1) hour of 180 Ted Turner Blvd SW Atlanta, GA 30303.

2,000 square foot Storage Facility consisting of:

o 1,560 square feet for storage to secure a FPS Mobile Command Vehicle along with other possible

FPS equipment such as a trailer 8’(wide) x 12’(long) and 8’(high).

o The facility shall be located so that the vehicle is not driven more than .10 mile on an undeveloped road (private or public dirt, stone, gravel, etc.)

o Within .10 mile of a single lane road ( municipal, local or state) o Within two (2) miles of a two lane highway (county, state) o Within three (3) miles of an intrastate highway (county, state) or; Interstate highway (Federal)

The allocated area can be in any configuration approved by FPS.

The door between the FPS and the Contractors office shall be locked at all time when the FPS representative is not in the office. The contractor shall not enter the FPS office space unless otherwise directed.

The government must have 24-hour access, seven days a week, holidays included.

The facility is protected at all times by:

o A programmable access control and security system, cameras.

o The security systems are monitored by the regional Federal Protective Service Mega Center.

o The security system will include;

an exterior camera to monitor the front entrance of the facility;

an interior camera directed toward the MCV; and a second exterior camera to monitor the rear exit of the facility.

Door’s o Tinted shatter proof front door with doorbell o A steel door is required for rear exit o Internal secured diamond mesh interior door for rear egress door o Overhead Rolling Steel Door

Minimum clearance of 18 feet high and 12 feet wide (inside measurements);

Electrically controlled with a manual roll chain option to lower and raise door in the event of a power outage

Removable steel bollards 12” from the front of the steel door supports (outside) and 12” from rear steel support (inside)

“Electric Eye” sensor at 12” above floor lever to prevent overhead door from closing if an obstacle is in the path of the door;

o MCV Storage Facility must have ground level access.

Storage and Office Facility Security/Alarms o The door from the FPS office into the MCV storage area shall be locked at all times when the FPS representative is not in the office o Interior night-lights shall be provided in the contractor’s office.

o All outside doors shall be equipped with dead bolt or dead latch locks and panic hardware lock is on all moveable/ open-close exterior windows.

o Internal widows shall consist “wired security glass”.

o The overhead Steel Rolling Door shall be windowless.

o Secured lock box for MCV keys, credit cards and other items as deemed necessary by FPS.

o Overhead door shall remain closed at all times. The exception is when the Communication

Technicians or an FPS representative is in the Storage Facility working on the MCV or in the vicinity of the MCV.

o Keys to all locksets shall be provided in accordance with a master key system acceptable to FPS.

o A security alarm system equipped with a passive infra-red motion detector shall be provided for all door to frame and door to floor (for overhead door), with the exception of the kitchenette and restroom, o Glass breaking detectors and or motion detectors to be installed at all exterior points of entry/exit.

o Access keypad shall be installed at employee entrance.

o Phone lines required alarm system to be monitored twenty-four (24) hours per day, seven (7) days 365 days per week.

o Security alarm should be monitored by the appropriate FPS MegaCenter. All cost associated with the installation of the alarm system is the responsibility of the region. All direct alarm systems that are directly linked shall be charged to the region.

o All fire alarms must comply with NFPA Fire Code Alarm Standards 72. All fire plans must follow local codes and receive approval by local authorities if applicable. Phone lines required alarm system to be monitored twenty-four (24) hours per day, seven (7) days 365 days per week. Fire alarms should be monitored by a direct line to the appropriate FPS MegaCenter.

Fire Suppressant System o Install system wide fire suppressant system within the Storage Facility, Office Space and Restroom, provide portable fire extinguishers.

o Select and distribute the extinguishers based on the types of anticipated workplace fires and on the size and degree of hazard that would affect their use [29 CFR 1910.157(d) (1)].

o Distribute portable extinguishers for use on Class A fires; [29 CFR 1910.157(d) (2)].

o Distribute portable fire extinguishers for use on Class B fires [29 CFR 1910.157(d)(4)].

o Distribute portable fire extinguishers for use on Class C hazards on the appropriate pattern for the existing Class A or Class B hazards [29 CFR 1910.157(d)(5)].

o Use uniformly spaced standpipe systems connected to a sprinkler system installed for emergency use by contractor provided that such systems meet the respective requirements of 29 CFR 1910.158 or 29

CFR 1910.159.

Emergency and Safety Features o Emergency Shower Station combination Emergency Eye Wash Station with a non-skid depressed/slopped floor drain area 4’x4, o First aid kit including a one way CPR mask o Blood borne Pathogen kit o Flammable Storage Cabinet (OSHA Compliant) o Flammable Storage Waste Can (OSHA Compliant) o 65 Gallon Emergency Spill Response Kit for petroleum based materials (OSHA Compliant) o Appropriate signage shall be posted as required by federal, state and local regulations http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9811#1910.157(d)(1) http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9811#1910.157(d)(2) http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9811#1910.157(d)(4) http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9811#1910.157(d)(5) http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9812 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9813 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9813 o Emergency lighting (battery operated) for each office area and general Storage Facility.

Safety Barriers o Installation of an (approximately) 12’ long Jersey Wall[1] at the rear of the facility four feet from the back wall to prevent damage to the vehicle and the building while backing-up or storing the MCV.

Property Management o Common Area - Proper maintenance of the facility grounds is mandatory at all times including “green areas”.

o Snow and Ice o In the event of ice and/or snow, the lessor shall provide, within 24 hours, a service to remove the ice and/or snow to ensure the MCV has access to the road. This service can range from shoveling and spreading salt, sand or other products to plowing and/or snow blowers.

Parking lot maintenance to help ensure a safe environment and to maintain a professional appearance is also mandatory including striping and hole/ground repair.

Parking Spaces o The lessor shall provide four (4) identified parking spots directly in front of the FPS facility including;

o One (1) reserved spot for the handicapped/disabled o The remaining three (3) spots must be clearly marked with a sign “Reserved for Official Business

Only Subject to Towing” and painted on the parking spaces “Reserved for Official Business Only

Subject to Towing”.

o All Federal, state and local parking laws shall be followed.

Waste Removal o The lessor is responsible for providing a waste removal services on a schedule identified by the contractor

For invoicing this is a “Pass Through” line item.

Janitorial Service o The lessor shall provide for janitorial services, (Monday through Friday) which include but are not limited to:

Cleaning windows

Vacuuming

Dusting

Sweeping and trash removal for the office and restrooms on a daily basis

Additionally providing trash bags for receptacles, hand soap and other toiletries is the responsibility of the Janitorial Service. All supplies are to be good quality in the janitorial profession and of quality suitable to the needs of the personnel.

Daytime janitorial services are provided throughout the Storage Facility and janitorial contractors can perform their task only when the contractor’s operator or a FPS representative is present.

Janitorial staff shall be bonded, insured and a Legal Resident of the United

States.

DELIVERY SCHEDULE:

The facility must be fully ready to store the vehicles no later than 15 days after date of award, estimated period of performance 3/1/17-2/18/18.

The vehicles will be driven to the facility by

Inspector Eddie Lane

The Department of Homeland Security - 180

Ted Turner Dr SW Suite 530, Atlanta, GA

30303

POC information: Inspector Eddie Lane (404)893-1565; eddie.w.lane@hq.dhs.gov