Attachment_J.1_-_2017_Cyber_Security_RD_Showcase_and_Technical_Workshop_Video_Production_Checklist.docx

HSHQDC-17-Q-00242

ATTACHMENT J.1

VIDEO PRODUCTION CHECKLIST

Contact Information

Video Production Dates/ Location

Can the video production team provide video production services at the Mayflower Hotel in Washington, DC?

|_| Yes |_| No

Set-up Day: July 10, 2017 Event Dates: July 11 – 13, 2017

Video Shooting Specifications

Can the contractor provide video production services based upon the NTSC 1080 30p frame rate? |_| Yes |_| No

Video Production Services

Can the contractor provide video production services for the R&D Showcase and Technical workshop general sessions? |_| Yes |_| No

Can the contractor provide two camera angles, one camera angle (back of the room) and an additional camera to the side of the stage? |_| Yes |_| No

TASK 1: Pre-Production Support

Can the contractor provide a production lead to plan and organize the video production logistics of the event?

|_| Yes |_| No

Can the contractor attend an in-person or teleconference kick-off meeting within three days after the award?

|_| Yes |_| No

Does the contracting company carry general liability insurance with coverage not less than $1 million?

|_| Yes |_| No If yes, can the contractor provide the proof of insurance to the government and conference Mayflower Hotel no later than June 30, 2017? |_| Yes |_| No

Can the contractor’s project lead or other staff member conduct a final walkthrough at the conference facility with the government personnel and facility conference planner and A/V leads two weeks prior to the event?

|_| Yes |_| No

Can the contractor provide a draft video production project schedule, in Word, Excel or PDF, at the kick-off meeting and revisions three days after the meeting? |_| Yes |_| No

Weekly, can the contractor provide an updated project schedule to include finalized logistics and outstanding tasks?

|_| Yes |_| No

Will the contractor work with the government to gather information, as outlined in Task 1.6, to create the video format and brand prior to the event? |_| Yes |_| No

TASK 2: Onsite Video Production Support

Can the video production team set-up and provide a test/dry-run on July 10, 2017 between 12:00 p.m. – 5:00p.m. at the Mayflower Hotel in Washington, DC? |_| Yes |_| No

Can the video production team capture each presentation and Q&A as outlined in Task 2.2? |_| Yes |_| No

TASK 3: Post-Production Video Support

Can the video production team provide all post-production video support deliverables outlined in section IV Deliverables by the requested due dates |_| Yes |_| No If no, please explain:

Can the video production team provide individual RAW camera files (h.264 in at least 1080p) of the video footage Captured two weeks after the event? |_| Yes |_| No If no, please explain what will be provided:

Can the video production team provide individual transcription files in Microsoft Word document for R&D Showcase and Technical Workshop general session video footage captured? |_| Yes |_| No

Can the video production team provide a final produced presentation video per R&D Showcase and Technical Workshop presentation? |_| Yes |_| No

Will the final produced video have the following elements?

· Picture in Picture (Refer to Figure 1.), unless the presenter doesn’t have a brief |_| Yes |_| No If no, please explain what will be provided:

· 508 Compliance (closed caption – option to turn on/off) |_| Yes |_| No If no, please explain what will be provided:

· Branding Format: Customized lower thirds graphics, event banner, introduction and end-tag:

|_| Yes |_| No If no, please explain what will be provided:

· Format will be MPEG-4/ h.264 in at least 1080p resolution and at least 7 Mbps bitrate files?

|_| Yes |_| No If no, please explain what will be provided:

· Format: Can the contractor sync the presentation brief and presenter in the video? |_| Yes |_| No If no, please explain what will be provided:

· Can the audience questions be captured and edited into the final produced video? |_| Yes |_| No If no, please explain what will be provided:

· Can the contractor insert a legal notification, prior to the introduction, into each final produced video?

|_| Yes |_| No If no, please explain what will be provided:

· Will each video introduction include the event title, speaker name, organization and presentation title?

|_| Yes |_| No If no, please explain what will be provided:

· Can the contractor sync the videos to the selected music? |_| Yes |_| No

· Can the contractor provided proof of purchase of the music rights? |_| Yes |_| No

· Can each video include an introduction and end-tag with the government requirements and event brand? |_| Yes |_| No

Can the video production team provide individual closed caption files for each final produced video?

|_| Yes |_| No

Will the closed caption files be provided in Scenarist Closed Caption (.scc) format? |_| Yes |_| No

Can the video production team provide a still image graphic, in the required format and file size, per video for YouTube and DHS.gov websites? |_| Yes |_| No

Can the contractor provide the deliverables outline in the solicitation, Attachment II.1, Statement of Work, Section IV. Deliverables, in the specified formats? |_| Yes |_| No