HSHQDC-17-Q-00073_Solicitation_24Jan17.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

DHS/OPO/S&T/MSSNSPRT

Washington DC 20528-0210

Department of Homeland Security MGMT/OPO/STAD/Mail Stop 0210 Contracting Officer/A. Ford U.S. Dept. of Homeland Security

DHS CODE 16. ADMINISTERED BYCODE

X

X

X

561990

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORDHS/OPO/S&T/MSSNSPRT

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

01/30/2017 1100 ES

01/24/2017

202-254-5880Donna Wright (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

HSHQDC-17-Q-00073

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 9 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

245 Murray Lane SW

TELEPHONE NO.

17a. CONTRACTOR/

Washington DC 20528 Attn: Genevieve Humphreys-Uebel Science and Technology Directorate Department of Homeland Security

15. DELIVER TO

Washington DC 20528-0210 245 Murray Lane SW Department of Homeland Security MGMT/OPO/STAD/Mail Stop 0210 Contracting Officer/A. Ford

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$10.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

U.S. Dept. of Homeland Security

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a Request for Quote (RFQ) under the General Services Administration (GSA) Federal Supply Schedule 36. This solicitation is being conducted as a Small Business (SB) set-aside to provide shredding services to the Department of Homeland Security (DHS), Science and Technology Directorate (STAD), Office of the Chief Information Officer (OCIO).

Period of Performance: February 03, 2017 to February 02, 2020.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Aaron H. Ford

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

DO/DPAS Rating: NONE

0001 Shredding services for DHS S&T: Base Year

0002 Additional shredding services for DHS S&T: Base 4 EA

Year

Up to four additional on-site pickups/shreddings and up to five additional 200-250 lb. capacity bins.

1001 Shredding services for DHS S&T: Option Year 1

(Option Line Item)

1002 Additional shredding services for DHS S&T: Option 4 EA

Year 1

Up to four additional on-site pickups/shreddings and up to five additional 200-250 lb. capacity bins.

(Option Line Item)

2001 Shredding services for DHS S&T: Option Year 2

(Option Line Item)

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

9 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 9

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQDC-17-Q-00073

2002 Additional shredding services for DHS S&T: Option 4 EA

Year 2

Up to four additional on-site pickups/shreddings and up to five additional 200-250 lb. capacity bins.

(Option Line Item)

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

RFQ No.: HSHQDC-17-Q-00073

Part I – The Schedule

Section B. Supplies

B.1. Items and Price

The Contractor shall provide a quote for the services and associated equipment that are listed in Section C, Statement of Work (SOW).

B.2. Contract Type

This is a Firm-Fixed-Price (FFP) type Task Order under the General Services Administration (GSA) Federal Supply Schedule (FSS) 36, Category 51 507, Destruction Services.

(End of Section B) Section C. Statement of Work

I. Background

The U.S. Department of Homeland Security (DHS) is committed to using cutting-edge technologies and scientific talent in its quest to make America safer. The DHS Science and Technology Directorate (S&T) is tasked with researching and organizing the scientific, engineering, and technological resources of the United States and leveraging these existing resources into technological tools to help protect the homeland. The S&T Administration Support Division (ASD) is responsible for the following S&T business functions: facilities;

property; directives and correspondence control; administration; audits; physical and information security; information technology; human resources; readiness and operations coordination.

Within this framework sensitive, For Official Use Only (FOUO), and classified documents must be controlled and destroyed in accordance with 49 CFR §1520.19, DHS Management Directive

11042.1 Safeguarding Sensitive But Unclassified FOUO Information, and MD 11056.1 Sensitive Security Information. This Statement of Work is for the containment, chain-of-custody control, shredding, and proper disposal of S&T’s paper documents required by these policies.

II. Scope of Work

This effort includes the containment, chain-of-custody control, shredding, and proper disposal of Sensitive But Unclassified and FOUO paper documents at DHS/S&T headquarters (1120 Vermont Avenue NW, Washington DC 20005). These services are not covered by the building lease agreement for 1120 Vermont Avenue. These services are not covered elsewhere by DHS management.

DHS/S&T currently shreds roughly 7,000 lbs. of paper per year. DHS/S&T currently has forty-seven (47) 75-100 lb. capacity bins and five 200-250 lb. capacity bins. Shredding bins are located on five floors at 1120 Vermont Avenue. The shredding bins are emptied biweekly, on Wednesdays from 8:00 am to 11:00 am.

A freight elevator and delivery dock are available for use by the vendor. Long-term parking for shredding vehicles is not provided by the building owner or by DHS. The vendor is responsible for legally parking its vehicles or paying any parking tickets.

Sensitive material remains under the care, custody, and control of DHS/S&T until the vendor arrives to perform its services and the chain-of-custody is passed to the vendor, thus eliminating any potential for compromise.

III. Tasks

The vendor shall perform the following tasks:

1. Provide shredding security consoles/bins.

1.1 Provide forty-seven (47) 75-100 lb. capacity security consoles/bins.

1.2 Provide five (5) 200-250 lb. capacity security consoles/bins.

1.3 Provide additional security bins/consoles at the direction of the Contracting Officer’s Representative (COR). DHS/S&T shall provide a minimum of two business days advance notice.

2. Provide on-site shredding services.

2.1 Perform on-site pickup and shredding biweekly on Wednesdays from 8:00 am to 11:00 am, or another day and time to be agreed to in writing by the Contracting Officer and the Contractor.

This is equivalent to 26 pickups/shredding per year.

2.2 Service may be interrupted or rescheduled due to Federal holidays, closing due to inclement weather, or furloughs/Government shutdowns (refer to the OPM website for guidance). When service is interrupted, the vendor and the COR shall agree to another day and time as soon as possible after the end of the interruption.

2.3 Vendor shall submit a schedule for COR approval within a week of Task Order award.

2.4 The vendor’s personnel shall be escorted at all times by the COR or COR’s designee at all times while in secured S&T space.

3. Additional pickups and shredding.

3.1 Vendor will perform up to four (4) additional on-site pickups and shredding, in addition to the scheduled biweekly pickups, as requested by the COR.

3.2 Vendor will provide an additional five (5) 200-250 lb. capacity bins prior to the additional pickups/shredding.

4. Personnel and Equipment.

4.1 Vendor shall provide a number of personnel with sufficient skills to accomplish the pickup/shredding with minimal disruption to Government activity.

4.2 Vendor shall provide truck(s) capable of lifting, dumping, and shredding full 75-100 and 200-250 lb. bins.

5. Compliance.

5.1 Shredding processes must comply with 49 CFR §1520.19, DHS Management Directive

11042.1 Safeguarding Sensitive But Unclassified FOUO Information, and MD 11056.1 Sensitive Security Information. Copies are available upon request from the Contracting Officer.

5.2 At the conclusion of each pickup/shredding, vendor shall provide a Certificate of Destruction to the COR or COR’s designee. This individual will be the escort described in

2.4. The individual will confirm the number of bins that have been shredded.

(End of Section C)

Section D. Packaging and Marking

No physical shipments or packing and marking of boxes are necessary. If additional shredding bins are needed, they will be delivered in person.

(End of Section D)

Section E. Inspection and Acceptance

E.1.

The Contracting Officer’s Representative (COR), identified in Section G.1.2, or the COR’s designee shall escort the vendor during each pickup/shredding; this constitutes inspection. At the conclusion of each pickup/shredding, the COR or the COR’s designee shall confirm the number of bins shredded and sign the Certificate of Destruction; this constitutes acceptance. If the COR’s designee makes acceptance, the COR shall provide oversight and bears responsibility.

E.2.

In addition to the inspection and acceptance procedures described in Section E.1, inspection and acceptance shall be made in accordance with FAR 52.212-4 Contract Terms and Conditions— Commercial Items, included in the GSA contract .

(End of Section E)

Section F. Delivery

F.1. Place of Performance

The Contractor shall perform Section C Statement of Work at the DHS/S&T headquarters, located at 1120 Vermont Avenue NW, Washington, DC 20005.

HSHQDC-17-Q-00073

F.2. Period of Performance

Base Year Option Year 1 Option Year 2 February 3, 2017—February 2, 2018

February 3, 2018—February 2, 2019

February 3, 2019—February 2, 2020

F.3. Day and Time

The vendor shall perform pickup and shredding biweekly on Wednesdays from 8:00 am to 11:00 am.

F.4. Delivery

The vendor shall provide a Certificate of Destruction to the COR or COR’s designee at the completion of each on-site pickup/shredding.

(End of Section F)

Section G. Contract Administration

G.1. Contracting Officer

G.1.1.

The Contracting Officer (CO) is the only person authorized to approve changes to any of the terms and conditions of the Task Order. In the event that the Contractor effects any changes at the direction of any person other than the CO, the changes will be considered to have been made without authority and no adjustment will be made in the Task Order price to cover any increase in costs incurred as a result thereof. The CO shall be the only individual authorized to accept nonconforming work, waive any requirement of the Task Order, or to modify any term or condition of the Task Order. The CO is the only individual who can legally obligate Government funds. No cost chargeable to the proposed Task Order can be incurred before receipt of a fully executed Task Order, which includes any subsequent Task Order modifications or other specific written authorization from the CO.

The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the CO, or is pursuant to specific authority otherwise included as a part of this Task Order. No order, statement, or conduct of Government personnel, other than the CO, who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this Task Order shall constitute a change under the Changes clause of this Task Order.

G.1.2.

The procuring and administering Contracting Officer for this Task Order is:

Aaron H. Ford Science and Technology Acquisition Division Office of Procurement Operations U.S. Department of Homeland Security Phone: (202) 254-6302 Email: aaron.ford@hq.dhs.gov

G.2. Contracting Officer's Representative (COR)

G. 2.1.

The Contracting Officer’s Representative (COR) for this Task Order is designated in accordance with the Homeland Security Acquisition Regulation (HSAR) 3052.242-72 Contracting Officer Representative, included in the GSA contract.

G.2.2.

The COR is:

Genevieve Humphreys-Uebel Science and Technology Directorate U.S. Department of Homeland Security Telephone: (202) 254-6475 Email: genevieve.humphreys@hq.dhs.gov

G.3. Invoicing and Payment

Invoices shall be submitted to the mail box InvoiceSAT.consolidation@ice.dhs.gov and cc genevieve.humphreys@hq.dhs.gov, aaron.ford@hq.dhs.gov, and donna.wright@hq.dhs.gov.

(End of Section G)

Section H. Special Contract Requirements

No additional contract requirements are applicable.

(End of Section H) mailto:genevieve.humphreys@hq.dhs.gov mailto:InvoiceSAT.consolidation@ice.dhs.gov mailto:genevieve.humphreys@hq.dhs.gov, mailto:aaron.ford@hq.dhs.gov, mailto:donna.wright@hq.dhs.gov

Part II – Contract Clauses

Section I. Task Order Clauses Flow Down

All clauses in the Contractor’s GSA FSS contract shall “flow down” to this Task Order.

Section J. List of Attachments

N/A

(End of Section J)

Section L. Instructions, Conditions, and Notifications to Quotors

L.1. Set Aside and Vehicle

This requirement is being solicited to GSA FSS Small Business (SB) socio-economic category vendors.

L.2. Due Date

Quotors shall submit their firm’s quote via email to Donna Wright, Contract Specialist, at donna.wright@hq.dhs.gov, by 11:00AM, Monday, January 30, 2017 Eastern Standard Time (EST). NO EXCEPTIONS.

L.3. Questions

Quotors are invited to submit questions about this solicitation via email to Donna Wright, Contract Specialist at donna.wright@hq.dhs.gov by 11:00AM, Thursday, January 26, 2017, Eastern Standard Time (EST). NO EXCEPTIONS. Only written, emailed questions will be accepted. The questions will be consolidated, answered, and provided in a document to all Quotors. Questions received after this date may not be answered due to the limited time before the solicitation due date.

(End of Section L).

Section M. Evaluation Factors for Award

M.1. Basis for Award

The Government will award a Task Order resulting from this solicitation to the responsible Quotor whose quote conforming to the solicitation will be most advantageous to the Government.

Price will be calculated as the total price for the Base Year, Option Year 1, and Option Year 2;

including the price to perform up to four additional pickups/shredding and furnish up to five additional 200-250 lb. bins per year.

(End of Section M) mailto:donna.wright@hq.dhs.gov mailto:donna.wright@hq.dhs.gov