HSHQDC-17-Q-00032.pdf

HSHQDC-17-Q-00032

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

12/07/2016 RNUS-17-00001

1 14

Office of Procurement Operations NPPD Acquisition Division 245 Murray Lane, SW, #0115

U.S. Dept. of Homeland Security

Washington DC 20528-0115

Multiple

Department of Homeland Security

1616 Ft. Myer Drive

Arlington

VA 22209

202 447-0227Christopher Carroll

12/14/2016 1000 ES

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

On behalf of the Department of Homeland Security, National Protection and Programs Directorate (NPPD), the DHS Office of Procurement Operations (OPO), National Protection and Programs Acquisitions Division (NPPAD), has a requirement to procure up to 190 Glass and Wood Award Trophies. To be considered for award, quoters must be able to meet all specification listed in the Statement of Work (SOW) Attachment #1, and must be able to meet the presentation, delivery and inspection date of 01/05/2017.

The government will award a contract resulting from this Request for Quote which will be made on the basis of the Lowest Price Technically Acceptable quote.

Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 14

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQDC-17-Q-00032

This is a firm-fixed price Purchase Order.

DO/DPAS Rating: NONE

0001 Mission Excellence Award in accordance with the 10 EA

Statement of Work 2.1 TASK ONE. MISSION

EXCELLENCE AWARD.

Delivery: 01/05/2017

0002 Leadership Award in accordance with the Statement 10 EA of Work 2.2 TASK TWO. LEADERSHIP AWARD.

Delivery: 01/05/2017

0003 Agility Award in accordance with the Statement of 15 EA

Work 2.3 TASK THREE – AGILITY AWARD.

Delivery: 01/05/2017

0004 Emerging Leader Award in accordance with the 15 EA

Statement of Work 2.4 TASK FOUR – EMERGING LEADER

AWARD.

Delivery: 01/05/2017

0005 Innovation Award in accordance with the Statement 60 EA of Work 2.5 TASK FIVE – INNOVATION AWARD.

Delivery: 01/05/2017

0006 Teamwork Award in accordance with the Statement 80 EA of Work 2.6 TASK SIX – TEAMWORK AWARD.

Delivery: 01/05/2017

0007 Shipping Costs

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

HSHQDC-17-Q-00032 – General Information, Clauses, & Provisions

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This solicitation is being issued as a Request for Quotation (RFQ).

The Department of Homeland Security intends to procure up to 190 glass and wood award trophies to be presented at the Under Secretary’s Awards Ceremony on January 12, 2017 in Arlington, Virginia.

Delivery must be made by January 5, 2017 to the address listed in the Statement of Work.

Quotes are due by 10 AM, Wednesday, December 14, 2016. Quotes are due to the Contract Specialist Christopher Carroll via e-mail at Christopher.Carroll@hq.dhs.gov and the Contracting Officer Toya Reynolds at Toya.Reynolds@hq.dhs.gov.

I. PRICING SCHEDULE

Please enter all pricing information into p. 2 of the SF-18.

II. STATEMENT OF WORK

Please see Enclosure I – Statement of Work.

III. EVALUATION FACTORS AND BASIS OF AWARD

Please see Enclosure II – Evaluation Factors and Basis of Award.

IV. CLAUSES

The RFQ, and resulting Purchase Order, incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://aqusition.gov/comp/far/index.html or for DHS specific clauses at http://farsite.hill.af.mil/VFHSAR1.htm

FAR Clauses 52.202-1 Definitions Nov 2013 52.204-7 System for Award Management Jul 2013 52.209-6 Protecting the Government’s Interest

When Subcontracting with Contractors Debarred, Suspended, or Proposed for

Aug 2013 mailto:Christopher.Carroll@hq.dhs.gov mailto:Toya.Reynolds@hq.dhs.gov

Debarment 52.232-1 Payments Apr 1984 52.232-25 Prompt Payment Jul 2013 52.243-1 Changes – Fixed Price Aug 1987 52.249-1 Termination for Convenience of the

Government (Fixed-Price) (Short Form) Apr 1984

Listing of DHS FAR Supplement Clauses as provided in part 3052 of the Homeland Security Acquisition Regulation (HSAR) incorporated by reference and in full text. The full text of the clauses and provisions below may be accessed electronically at this/these address (es):

http://farsite.hill.af.mil/VFHSARA.HTM

Clause Title Date 3052.204-71 Contractor Employee Access Sept 2012 3052.209-70 Prohibition on Contracts with Corporate Expatriates Jun 2006 3052.242-72 Contracting Officer’s Representative Dec 2003

3. Advertisements, Publicizing Awards, and News Releases

All press releases or announcements about agency programs, projects, and contract awards need to be cleared by the Program Office and the Contracting Officer. Under no circumstances shall the Contractor, or anyone acting on behalf of the Contractor, refer to the supplies, services, or equipment furnished pursuant to the provisions of this contract in any publicity news release or commercial advertising without first obtaining explicit written consent to do so from the Program Office and the Contracting Officer.

The Contractor agrees not to refer to awards in commercial advertising in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Federal Government or is considered by the Government to be superior to other products or services.

Enclosure I – Statement of Work HSHQDC-17-Q-00032

DEPARTMENT OF HOMELAND SECURITY (DHS)

STATEMENT OF WORK (SOW)

FOR

National Protection and Programs Directorate (NPPD) Employee Recognition Awards

1.0 GENERAL

1.1 BACKGROUND

NPPD’s mission is to lead the national effort to protect and enhance the resilience of the nation’s physical and cyber infrastructure. NPPD includes the Office of the Under Secretary (OUS) and five sub-components: the Office of Cybersecurity and Communications (CS&C), the Office of infrastructure Protection (IP), the Federal Protective Service (FPS), the Office of Biometric Identity Management (OBIM) and the Office of Cyber and Infrastructure Analysis (OCIA), which are headquartered with the National Capital Region (NCR).

1.2 SCOPE

NPPD has a need for glass and wood award trophies to be presented at the Under Secretary’s Awards Ceremony to be held on January 12, 2017, in Arlington, Virginia.

2.0 SPECIFIC REQUIREMENTS/TASKS

In order to recognize its employees, NPPD will need to provide glass award trophies, which will be presented during the awards ceremony.

• Trophies must display the DHS Seal and the name of the award.

• Trophies must be personalized with the awardees’ names as detailed in the tasks below.

• Names for awards will be provided to vendor two to three weeks prior to award ceremony.

• Trophies must be ready for presentation on January 5, 2017.

• Trophies must meet the specifications identified for each task.

2.1 TASK ONE. MISSION EXCELLENCE AWARD. Quantity: See section 2.7.3:

Deliverables

2.1.1 Etching Instructions

IN RECOGNITION OF YOUR DISTINGUISHED ACHIEVEMENT IN NPPD

MISSION EXCELLENCE AWARD

INDIVIDUALS NAME (FIRST MIDDLE LAST)

January 12, 2017

DIMENSIONS:

S- 7½″H × 2 ¾ ″W

ETCH AREA:

S- 5 7/8 ″ W × 2½″H

SAMPLE:

DHS SEAL

does not require color

2.2 TASK TWO. LEADERSHIP AWARD. Quantity: See section 2.7.3: Deliverables

2.2.1 Etching Instructions

IN RECOGNITION OF YOUR DISTINGUISHED ACHIEVEMENT IN NPPD

LEADERSHIP AWARD

Dimensions:

S- 6″h x 3¾″w x 2″d

Etch Area:

S- 2¼″w × 2½″h

SAMPLE:

DHS SEAL

2.3 TASK THREE – AGILITY AWARD. Quantity: See section 2.7.3: Deliverables

2.3.1 Etching Instructions

In Recognition of Your Achievement For the AGILITY AWARD

NPPD

Employee Recognition Award Ceremony

S- 5″h × 7″w ×

⁄16″d

SAMPLE:

DHS SEAL

2.4 TASK FOUR – EMERGING LEADER AWARD. Quantity: See section 2.7.3:

Deliverables

2.4.1 Etching Instructions

For the EMERGING LEADER AWARD

⁄16″d

SAMPLE:

DHS SEAL

2.5 TASK FIVE – INNOVATION AWARD. Quantity: See section 2.7.3: Deliverables

2.5.1 Etching Instructions

For the INNOVATION AWARD

⁄16″d

SAMPLE:

DHS SEAL

2.6 TASK SIX – TEAMWORK AWARD. Quantity: See section 2.7.3: Deliverables

2.6.1 Etching Instructions:

For the TEAMWORK AWARD

2.7.2 Names for Trophies: Will be provided two - three weeks prior to award ceremony on January 12, 2017.

2.7.3 Deliverables

Task Award Quantity TASK ONE MISSION EXCELLENCE AWARD Up to 10 TASK TWO LEADERSHIP AWARD Up to 10 TASK THREE AGILITY AWARD Up to 15 TASK FOUR EMERGING LEADER AWARD Up to 15 TASK FIVE INNOVATION AWARD Up to 60 TASK SIX TEAMWORK AWARD Up to 80

⁄16″d

SAMPLE:

DHS SEAL

2.0 OTHER APPLICABLE CONDITIONS

2.1 The contractor must provide a proof copy of the etching for each award prior to the final items being produced.

2.2 Delivery Instructions

Final Destination:

Department of Homeland Security Office of Procurement Attn: Charlotte Simpson or Tony Ohe Phone: (202) 604-8862 or (202) 538-9028 1616 Ft. Myer Drive Arlington VA 22209

3.3 Invoices & Payment Provisions

A. Invoices shall be prepared per Section VII, Contract Clauses; Paragraph A.

entitled “FAR CLAUSES INCORPORATED BY REFERENCE,” FAR Clause 52.232- 25 Prompt Payment, and FAR Clause 52.232-7, Payments under Time and Materials and Labor-Hours. In addition to invoice preparation as required by the FAR, the Contractor’s invoice shall include the following information:

1) Cover sheet identifying DHS;

2) Task Order Number;

3) Modification Number, if any;

4) DUNS Number;

5) Month services provided

6) CLIN and Accounting Classifications

7) ATTN: NPPD/OUS

B. The contractor shall submit invoices monthly.

C. Contract Line Item Number (CLIN) and description for each billed item.

D. Any additional backup information as required by this contract.

E. The Contractor shall submit the invoice electronically to the address below:

E-mail: NPPDInvoice.Consolidation@ice.dhs.gov

F. Simultaneously provide an electronic copy of the invoice to the following individuals at the addresses below:

E-mail: charlotte.j.simpson@hq.dhs.gov

The contractor shall submit invoices to the email addresses above. Additionally, the contractor shall prepare and submit a sufficient and procurement regulatory compliant invoice and receiving report for technical certification of inspection/acceptance of services and approval for payment. The contractor shall attach back up information to the invoices and receiving reports substantiating all costs for services performed. The receiving agency’s written or electronic acceptance by the COR and date of acceptance shall be included as part of the backup documentation.

If the invoice is submitted without all required back up documentation, the invoice shall be rejected. The Government reserves the right to have all invoices and backup documentation reviewed by the Contracting Officer prior to payment approval.

Enclosure II – Evaluation Factors & Basis of Award HSHQDC-17-Q-00032

HSHQDC-17-Q-00032 – Evaluation Factors & Basis of Award

The evaluation for award is lowest price, technically acceptable. A single award will be made on the basis of the lowest evaluated price of quotations meeting or exceeding the acceptability standards for non-cost factors.

The evaluation of quotes will be based on the following factors:

1. Technical Capabilities

Technical Acceptability will be based on acceptance of the following criteria:

a. Trophies must display the DHS Seal and the name of the award

b. Trophies must be personalized with the awardees’ names (will be provided upon award)

c. Trophies must be delivered and received by January 5, 2017

d. Trophies must meet the specifications listed in the Statement of Work

2. Price

a. Base Period pricing will be evaluated.

To be considered technically acceptable, prospective vendors must be determined acceptable under Factor 1.

BASIS OF AWARD

The Government intends to evaluate offers and award a single purchase order without discussions with quoters to the lowest priced technically acceptable quoter. Therefore, the quoter’s initial quote should contain the quoter’s best terms from a price and technical standpoint.

Enclsoure II - Eval Factors