HSHQDC-16-Q-00223_05182016_Full_Solicitation.pdf

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Request for Quote No. HSHQDC-16-Q-00223 2016 Transition to Practice (TTP) Technology Demonstration Day for the Finance Sector

Section B. Supplies or Services

B.1. Items and Price

The contractor shall provide conference facility, and related supplies and services in accordance with the Statement of Work (SOW, Section C).

B.1.2. Contract Type

This Solicitation will result in a single Purchase Order award. The associated Purchase Order will be Firm-Fixed Price (FFP) type, as described in Federal Acquisition Regulation (FAR) 16.202.

B.2. Funding

The government will fully fund the resultant purchase order in the applicable Performance Period.

Section C. Statement of Work (SOW)

I. UIntroduction

1. Purpose This is a Statement of Work (SOW) for the Department of Homeland Security (DHS) Science and Technology Directorate (S&T), Transition to Practice (TTP) Technology Demonstration Day for the Finance Sector. The Demonstration Day will be held June 14, 2016 in New York City, NY.

Additionally, it is for the rental of conference facility space and the provision of related supplies and services, listed in Section III Scope, only. The requirement does not include conference planning services.

II. UBackground

Because Cybersecurity is a shared responsibility across the public and private Sectors, DHS S&T initiated the Transition to Practice (TTP) program in response to the White House’s Comprehensive National Cybersecurity Initiative (CNCI) and the White House’s Federal Cybersecurity Research and Development (R&D) Plan, which outlines TTP as a Federal Cybersecurity Research and Development Program Thrust. The mission of TTP is to identify mature federally funded cybersecurity research, current focus is on Department of Energy and Department of Defense National Lab research, and transition it into products that are available to the entire Homeland Security Enterprise. TTP accomplishes its mission by developing partnerships and serving as a connection point between the federal research community, network operators (CIO/CISO), and private industry – historically those three groups have not had clear lines of communication. TTP will leverage the technology transition methodology utilized by the Cybersecurity Division (CSD) and based on the CSD R&D Lifecycle, thereby reducing the time it takes to transition cybersecurity research into practice.

The DHS S&T TTP Technology Demonstration Day for the Finance Sector will provide cybersecurity professionals and technology investors from private industry with an opportunity to view live demonstrations of innovative federally funded cybersecurity research, which they would not be exposed to otherwise. The purpose of this technology demonstration is to encourage the adoption and deployment throughout the Homeland Security Enterprise (HSE) of the leading edge cybersecurity technology being demonstrated. TTP will be leveraging research conducted at Department of Energy (DoE) National Labs and Department of Defense (DoD) Labs for this demonstration. Eight technologies will be demonstrated that are not commercially available, allowing the attendees to witness cutting edge cybersecurity technologies with the potential to strengthen their organization’s cybersecurity posture within 12-24 months. The demonstration is an opportunity for Finance Sector partners to view the technologies being demonstrated and to identify tools to pilot. This demonstration is a critical step in transitioning federally funded cybersecurity research into production pilots and eventually into commercially available products that will benefit the HSE.

III. UScope

Based on market research by the Cyber Security Division (CSD), DHS Office of Procurement Operations (OPO) should choose a vendor to provide conference space and audio visual equipment for the DHS S&T TTP Technology Demonstration Day for the Finance Sector event, set for June 14, 2016.

Conference Location:

Conference facility must be located within the city limits of New York, NY. Specifically, the facility must be in Manhattan, South of 47P th P Street. The facility must be located within three blocks of a subway station. It must include an on-site eatery or eateries, or be located within 2 city blocks of eateries.

Conference Dates:

Contactor must provide conference space within the preferred dates: June 13, 2016 (set-up) and June 14, 2016 (event).

TASK 1: The contractor shall provide the following space:

• One General session room to accommodate a minimum of 150 participants set theater;

• Eight technology demonstration rooms to accommodate a minimum of 20 set theater or classroom with a 6’ presentation table set in the front and a five person round table in the back of the room. Room must be able to be locked.

• One planning office to accommodate 10 people set boardroom

These conference rooms and registration area (Task 4) must be available the day prior (June 13, 2016) to the event for set-up by 3:00pm but no later than 6:00pm. The technology demonstration breakout rooms and planning office must be able to be locked the day prior to the event through the completion of the event. The contractor will provide keys and/or access cards to the breakout rooms at no additional cost to the government. The event agenda and room requirements are summarized in the following table:

Date Time # People Function Setup Style

Day prior to the event (June 13, 2016) 3:00pm – next day 150 General Session Theater minimum 150 with a classroom set for 4 up front

(June 13, 2016) 3:00pm – next day 10 Planning Office Boardroom for 10

(June 13, 2016)

3:00pm – next day 20 Technology Demo Room

#1-8

Theater or classroom for 20 (1) 6’ banquet table up front to display projector/screen and computer and a round table with 5 chairs in the back

Day 1

(June 14, 2016) 6:00am – 1:00pm 150 + General Session Theater minimum 150 with a classroom set for 4 up front

(June 14, 2016) 6:00am – 6:30pm 10 Planning Office Boardroom for 10

(June 14, 2016)

6:00am – 6:30pm 20 Technology Demo Room

#1-8

Theater or classroom for 20 (1) 6’ banquet table up front to display projector/screen and computer and a round table with 5 chairs in the back

TASK 2: The contractor shall provide, set up, and tear down of audio visual equipment. Below is a list of required equipment for the general session room and technology demonstration rooms.

The contractor shall provide an audio visual equipment technician onsite during set-up and during the event. Each technology demo room requires a speaker timer in order to keep the demonstrations on track.

A/V Required for General Session All A/V to be setup by 6pm June 13, 2016

General Session

Day prior to the event and day of the event

( June 13-14, 2016)

• Dual LCD Projector and Screen

• Laptop

• Slide advancer

• All cables and adapters to connect the laptop to the projector

• Small stage (at a minimum 4’wide x 8’ long)

• (1) Speaker microphone with podium

• (2) Wireless lavaliere microphone for the Presenters

• Speaker Timer

• Confidence Monitor

A/V Required for Technology Demonstration Rooms All A/V to be setup by 6pm June 13, 2016

Plasma TVs (42" or larger)

Power lines for computers

VGA

connection cables

HMDI

connection cables

Hard-wired or Wireless Internet lines

HDMI or

VGA

splitter

Speaker Timers

Tech Demo Room 1 2 2 2 1 1 Tech Demo Room 2 1 1 1 1 1 1 Tech Demo Room 3 2 2 2 1 1 Tech Demo Room 4 2 2 2 1 1 1 Tech Demo Room 5 2 2 2 2 1

Room 6

Room 7 1 1 1 1 1

Room 8 2 2 1 1 2 1

Audio Visual Equipment Technician Onsite Support Required

June 13, 2016

4 hour minimum. Hours will be determined based upon when the facility will be available to the client between the hours of 3:00PM –

7:00PM.

Day of event June 14, 2016 12 hour minimum between 6:00AM – 6:00PM

TASK 3: The contractor shall provide a locked secure space to store conference materials and sensitive information. The secure locked space can be either one of the eight contracted breakout rooms, the planning office, or a separate secure room near the registration area. The contractor will provide keys and/or access cards to the conference room space at no additional cost to the government. (As used in this document, “at no additional cost to the government” means the price of the referenced supply or service shall be included in the contractor’s firm-fixed price, and the contractor shall make no additional charges to the government for the referenced supply

• Extension cords & surge protectors / power to connect A/V equipment

• Extension cords & Surge protectors / power four laptop computers in the front of the room

• Speakers and sound system or service above the proposed firm-fixed price. The locked secure space must be available starting as early as 3pm on June 13, 2016 but no later than 6pm, and it will remain available until 6:30pm on June 14, 2016.

TASK 4: The contractor shall provide a dedicated registration desk and/or area near the general session space the day prior to the event (June 13, 2016) and on the day of the event (June 14, 2016) 6:00am – 6:30pm, and if necessary, near the technology demonstration rooms in the afternoon [11:30am – 6:30pm] with power for four staff and dedicated Internet access for two staff. The front registration table space required is 12’ to 16’ or two (2) 6’or 8’ banquet tables side-by-side. Two (2) additional 6’ or 8’ banquet tables are to be set behind the registration area and will be used as an additional prep area. The contractor shall provide four registration chairs for the conference support staff. An additional 6’ banquet table will be provided as a materials table.

TASK 5: The contractor shall provide a conference facility coordinator to assist the government personnel who will plan and organize the Technology Demonstration Day. Assistance will include, but is not limited to, securing the conference rooms and registration space, obtaining and setting up audio visual equipment, making sure the conference rooms are cleaned during breaks and at the end of the day and ensuring conference equipment provided by the contractor are secured when not in use by the Government.

TASK 6: The contractor shall permit the Government to bring and set up its own laptop computer equipment to be used in conjunction with the contractor-provided audio visual equipment. The contractor shall permit the government to connect its computers and other equipment to the contractor’s electrical outlets and other facility hookups at no additional cost to the government. The contractor shall supply power through extension cords to the following rooms:

Function Power Access Required General Session Four computers at the front of the room and

A/V equipment Registration Four computers

Technology Demonstration Rooms #1-8 As noted in Task 2

Planning Office Six computers

TASK 7: The contractor shall provide a hard-wired or wireless Internet line during the event set-up (June 13, 2016) and day of event (June 14, 2016) as required below.

Function Internet Access Required General Session 1 hard wired connection at the A/V technician table where the presentation laptop is located Registration Three hard wired or wireless Internet lines

Tech Demo 1 – 8 As noted in Task 2 Planning Office One hard wired or wireless Internet line

TASK 8: The contractor shall provide the government with onsite printing capability at no additional cost to the government. The government intends to print conference materials as necessary in Microsoft Word, PowerPoint, Excel or Adobe PDF formats. The contractor shall provide the government with onsite copying capability, no more than 300 black and white pages, at no additional cost to the government.

TASK 9: The contractor shall provide (13) easels and (8) flip charts. Easels will be used to hold registration signage and directional signage. The contractor shall permit the government to place directional signs and conference signage to direct guests to the conference. The easels will remain the property of the contractor. Flip charts will be utilized in Technology Demonstration breakout rooms.

TASK 10: The contractor shall provide pitchers of water and/or water coolers in the general session and breakout rooms at no additional cost to the government.

TASK 11: The contractor shall conduct a final walkthrough of the conference facility in person on the set-up day June 13, 2016.

Section D. Packaging and Marking

N/A

Section E. Inspection and Acceptance

N/A

Section F. Deliveries or Performance

F.1. Performance Period

The Government contemplates an overall period of performance from the date of award through August 12, 2016.

F.2. Place of Performance

The contractor shall perform the work at its own facility.

F.3. Deliverables

The Contractor shall provide conference facility and related supplies and services in accordance with the Section C, Statement of Work.

Description of Deliverables

TASK 1: The contractor shall provide the following space:

• One General session room to accommodate a minimum of 150 participants set theater;

• Eight technology demonstration rooms to accommodate a minimum of 20 set theater or classroom with a 6’ presentation table set in the front and a five person round table in the back of the room. Room must be able to be locked.

• One planning office to accommodate 10 people set boardroom

TASK 2: The contractor shall provide, set up, and tear down audio visual equipment. The contractor shall provide an audio visual equipment technician onsite during set-up and during the event. Each technology demo room requires a speaker timer in order to keep the demonstrations on track.

TASK 3: The contractor shall provide a locked secure space to store conference materials and sensitive information. The secure locked space can be either one of the eight contracted breakout rooms, the planning office, or a separate secure room near the registration area. The contractor will provide keys and/or access cards to the conference room space at no additional cost to the government. (As used in this document, “at no additional cost to the government” means the price of the referenced supply or service shall be included in the contractor’s firm-fixed price, and the contractor shall make no additional charges to the government for the referenced supply or service above the proposed firm-fixed price. The locked secure space must be available starting as early as 3pm on June 13, 2016 but no later than 6pm, and it will remain available until 6:30pm on June 14, 2016.

TASK 4: The contractor shall provide a dedicated registration desk and/or area near the general session space the day prior to the event (June 13, 2016) and on the day of the event (June 14, 2016) 6:00am – 6:30pm, and if necessary, near the technology demonstration rooms in the afternoon [11:30am – 6:30pm] with power for four staff and dedicated Internet access for two staff. The front registration table space required is 12’ to 16’ or two (2) 6’or 8’ banquet tables side-by-side. Two (2) additional 6’ or 8’ banquet tables are to be set behind the registration area and will be used as an additional prep area. The contractor shall provide four registration chairs for the conference support staff. An additional 6’ banquet table will be provided as a materials table.

TASK 5: The contractor shall provide a conference facility coordinator to assist the government personnel who will plan and organize the Technology Demonstration Day. Assistance will include, but is not limited to, securing the conference rooms and registration space, obtaining and setting up audio visual equipment, making sure the conference rooms are cleaned during breaks and at the end of the day and ensuring conference equipment provided by the contractor are secured when not in use by the Government.

TASK 6: The contractor shall permit the Government to bring and set up its own laptop computer equipment to be used in conjunction with the contractor-provided audio visual equipment. The contractor shall permit the government to connect its computers and other equipment to the contractor’s electrical outlets and other facility hookups at no additional cost to the government.

TASK 7: The contractor shall provide a hard-wired or wireless Internet line during the event set-up (June 13, 2016) and day of event (June 14, 2016) as required.

TASK 8: The contractor shall provide the government with onsite printing capability at no additional cost to the government. The government intends to print conference materials as necessary in Microsoft Word, PowerPoint, Excel or Adobe PDF formats. The contractor shall provide the government with onsite copying capability, no more than 300 black and white pages, at no additional cost to the government.

TASK 9: The contractor shall provide (13) easels and (8) flip charts. Easels will be used to hold registration signage and directional signage. The contractor shall permit the government to place directional signs and conference signage to direct guests to the conference. The easels will remain the property of the contractor. Flip charts will be utilized in Technology Demonstration breakout rooms.

TASK 10: The contractor shall provide pitchers of water and/or water coolers in the general session and breakout rooms at no additional cost to the government.

TASK 11: The contractor shall conduct a final walkthrough of the conference facility in person on the set-up day June 13, 2016.

Section G. Contract Administration Data

G.1. Contracting Officer

The Contracting Officer (CO) is the only person authorized to approve changes to any of the terms and conditions of this task order. In the event the contractor effects any changes at the direction of any person other than the CO, the changes will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The CO shall be the only individual authorized to accept nonconforming work, waive any requirement of the contract, or to modify any term or condition of the contract. The CO is the only individual who can legally obligate government funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed contract, which includes any subsequent contract modifications or other specific written authorization from the CO.

The contractor shall not comply with any order, direction or request of government personnel unless it is issued in writing and signed by the CO, or is pursuant to specific authority otherwise included as a part of this contract. No order, statement, or conduct of government personnel, other than the CO, who visit the contractor’s facilities or in any other manner communicate with contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.

The Procuring and Administering Contracting Officer is:

Mr. Aaron H. Ford Department of Homeland Security Office of Procurement Operations 245 Murray Lane, SW, Mailstop 0115 Washington, D.C. 20528-0115 E-mail: 33TUAaron.Ford@hq.dhs.govU33T

G.2. Contracting Officer’s Technical Representative

The Contracting Officer’s Technical Representative (COTR) for this contract is designated in accordance with Homeland Security Acquisition Regulation (HSAR) 3052.242-72 Contracting Officer’s Technical Representative (DEC 2003).

The COR is:

Mr. Michael Pozmantier Department of Homeland Security Science and Technology (S&T) Cyber Security Division 245 Murray Lane, SW Washington, DC 20528 Email: 33TMichael.Pozmantier@hq.dhs.gov33T mailto:Aaron.Ford@hq.dhs.gov mailto:Michael.Pozmantier@hq.dhs.gov

G.3. Invoicing and Payment

G.3.1. The contractor shall invoice at the end of the period of performance, after all tasks have been completed and all deliverables accepted. The invoice shall be submitted to the email box InvoiceSAT.consolidation@ice.dhs.gov , and copy michael.pozmantier@hq.dhs.gov ;

donna.wright@hq.dhs.gov and 33Taaron.ford@hq.dhs.gov 33T .

Section H. Special Contract Requirements

H.1. Hotel and Motel Fire Safety Act of 1990. Federally funded meetings and conferences cannot be held in properties that do not comply with the Hotel and Motel Fire Safety Act of 1990. A list of facilities that meet the requirements can be found on the U.S. Fire Administration Website: http://apps.usfa.fema.gov/hotel/#searchlist .

Section I. Contract Clauses

I.1. 52.252-2 Federal Acquisition Regulation (FAR) Clauses Incorporated by Reference

(FEB 1998)

This purchase order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

• https://acquisition.gov/far/current/html/

• http://farsite.hill.af.mil/vffara.htm

The following FAR clause is incorporated by reference:

FAR

Clause

Title Date

52.212-4 Contract Terms and Conditions – Commercial Items MAY 2015 52.223-10 Waste Reduction Program MAY 2011

2. FAR 52.212-5 Contract terms and Conditions Required to Implement Statues or Executive Orders – Commercial Items (OCT 2015).

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

mailto:InvoiceSAT.consolidation@ice.dhs.gov mailto:michael.pozmantier@hq.dhs.gov mailto:donna.wright@hq.dhs.gov mailto:aaron.ford@hq.dhs.gov http://apps.usfa.fema.gov/hotel/%23searchlist https://acquisition.gov/far/current/html/ http://farsite.hill.af.mil/vffara.htm

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

___ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111- 117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C.

6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

___ (10) [Reserved]

___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

___ (ii) Alternate I (Nov 2011) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the quotor elects to waive the preference, it shall so indicate in its quote)(15 U.S.C. 657a).

___ (ii) Alternate I (Jan 2011) of 52.219-4.

___ (13) [Reserved]

___ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C.

644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

___ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C.

637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Oct 2001) of 52.219-9.

___ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (Oct 2015) of 52.219-9.

___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

___ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set- Aside (Nov 2011) (15 U.S.C. 657f).

_X_ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

___ (23) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women- Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

___ (24) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (26) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (27) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

___ (28) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

_X_ (29) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

___ (30) 52.222-37, Employment Reports on Veterans (Oct 2015) (38 U.S.C. 4212).

___ (31) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X_ (32) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627).

___ (33) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (34) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA- Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (35) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514

___ (ii) Alternate I (Oct 2015) of 52.223-13.

___ (36) (i) 52.223-14, Acquisition of EPEAT® -Registered Television (Jun 2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-14.

_X_ (37) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

_X_ (38) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-16.

___ (39) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

___(40) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

___ (41) 52.225-5, Trade Agreements (Nov 2013) (19 U.S.C. 2501, et seq., 19 U.S.C.

3301 note).

___ (42) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (43) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

___ (44) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

___ (45) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (46) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 2307(f)).

___ (47) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C.

4505, 10 U.S.C. 2307(f)).

_X_ (48) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (49) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (50) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

___ (51) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (52) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

___ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495)

_X_(2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67.).

___ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C.206 and 41 U.S.C. chapter 67).

___ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-- Requirements (May 2014) (41 U.S.C. chapter 67).

___ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67).

_X_ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) (E.O.

13658).

___ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).

___ (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C.

5112(p)(1)).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C.

637(d)(2) and (3)), in all subcontracts that quote further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that quote subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).

Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Oct 2015) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi) (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C.

chapter 78 and E.O. 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) (E.O.

13658).

(xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations.

(May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph

(e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

3. Homeland Acquisition Regulation (HSAR) Clauses by Reference

The full text of the HSAR may be accessed electronically at http://www.dhs.gov/xlibrary/assets/opnbiz/hsar.pdf .

The following HSAR Clauses are incorporated in this contract by reference:

HSAR Clause

No Title Date

3052.242-72 Contracting Officer’s Representative DEC 2003

4. HSAR Clauses Included in Full Text.

HSAR 3052-70 Advertisements, Publicizing, Awards, and Releases (SEP 2012)

The Contractor shall not refer to this contract in commercial advertising or similar promotions in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Federal Government or is considered by the Government to be superior to other products or services.

(End of clause)

5. 3052.209-70 Prohibition on Contracts with Corporate Expatriates (JUN 2006)

Note: Paragraph (f) to be completed at award based on submission of completed Attachment J.2

(a) Prohibitions.

Section 835 of the Homeland Security Act, 6 U.S.C. 395, prohibits the Department of Homeland Security from entering into any contract with a foreign incorporated entity which is treated as an inverted domestic corporation as defined in this clause, or with any subsidiary of such an entity. The Secretary shall waive the prohibition with respect to any specific contract if the Secretary determines that the waiver is required in the interest of national security.

(b) Definitions. As used in this clause:

Expanded Affiliated Group means an affiliated group as defined in section 1504(a) of the Internal Revenue Code of 1986 (without regard to section 1504(b) of such Code), except that http://www.dhs.gov/xlibrary/assets/opnbiz/hsar.pdf section 1504 of such Code shall be applied by substituting `more than 50 percent' for `at least 80 percent' each place it appears.

Foreign Incorporated Entity means any entity which is, or but for subsection (b) of section 835 of the Homeland Security Act, 6 U.S.C. 395, would be, treated as a foreign corporation for purposes of the Internal Revenue Code of 1986.

Inverted Domestic Corporation. A foreign incorporated entity shall be treated as an inverted domestic corporation if, pursuant to a plan (or a series of related transactions)—

(1) The entity completes the direct or indirect acquisition of substantially all of the properties held directly or indirectly by a domestic corporation or substantially all of the properties constituting a trade or business of a domestic partnership;

(2) After the acquisition at least 80 percent of the stock (by vote or value) of the entity is held—

(i) In the case of an acquisition with respect to a domestic corporation, by former shareholders of the domestic corporation by reason of holding stock in the domestic corporation; or

(ii) In the case of an acquisition with respect to a domestic partnership, by former partners of the domestic partnership by reason of holding a capital or profits interest in the domestic partnership; and

(3) The expanded affiliated group which after the acquisition includes the entity does not have substantial business activities in the foreign country in which or under the law of which the entity is created or organized when compared to the total business activities of such expanded affiliated group.

Person, domestic, and foreign have the meanings given such terms by paragraphs (1), (4), and (5) of section 7701(a) of the Internal Revenue Code of 1986, respectively.

(c) Special rules. The following definitions and special rules shall apply when determining whether a foreign incorporated entity should be treated as an inverted domestic corporation.

(1) Certain stock disregarded. For the purpose of treating a foreign incorporated entity as an inverted domestic corporation these shall not be taken into account in determining ownership:

(i) Stock held by members of the expanded affiliated group which includes the foreign incorporated entity; or

(ii) Stock of such entity which is sold in a public quoting related to an acquisition described in section 835(b)(1) of the Homeland Security Act, 6 U.S.C. 395(b)(1).

(2) Plan deemed in certain cases. If a foreign incorporated entity acquires directly or indirectly substantially all of the properties of a domestic corporation or partnership during the 4-year period beginning on the date which is 2 years before the ownership requirements of subsection (b)(2) are met, such actions shall be treated as pursuant to a plan.

(3) Certain transfers disregarded. The transfer of properties or liabilities (including by contribution or distribution) shall be disregarded if such transfers are part of a plan a principal purpose of which is to avoid the purposes of this section.

(d) Special rule for related partnerships. For purposes of applying section 835(b) of the Homeland Security Act, 6 U.S.C. 395(b) to the acquisition of a domestic partnership, except as provided in regulations, all domestic partnerships which are under common control (within the meaning of section 482 of the Internal Revenue Code of 1986) shall be treated as a partnership.

(e) Treatment of Certain Rights.

(1) Certain rights shall be treated as stocks to the extent necessary to reflect the present value of all equitable interests incident to the transaction, as follows:

(i) warrants;

(ii) options;

(iii) contracts to acquire stock;

(iv) convertible debt instruments; and

(v) others similar interests.

(2) Rights labeled as stocks shall not be treated as stocks whenever it is deemed appropriate to do so to reflect the present value of the transaction or to disregard transactions whose recognition would defeat the purpose of Section 835.

(f) Disclosure. The quotor under this solicitation represents that [Check one]:

__ it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108- 7003;

__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108- 7003, but it has submitted a request for waiver pursuant to 3009.108-7004, which has not been denied; or

__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108- 7003, but it plans to submit a request for waiver pursuant to 3009.108-7004.

(g) A copy of the approved waiver, if a waiver has already been granted, or the waiver request, if a waiver has been applied for, shall be attached to the bid or quote.

Section J. List Documents, Exhibits and Other Attachments

J.1. Facilities Checklist J.2. Certification for Prohibition on Contracts with Corporate Expatriates

Section K. Representations, Certifications, and Other Statements of Bidders

Representations and certifications must be on file and accessible via the System for Award Management (SAM) portal.

Section L. Instructions, Conditions, and Notifications to Bidders

L.1. Provisions

The following FAR provision is incorporated by reference.

FAR 52.212-1 Instructions to Offerors –Commercial Items (OCT 2015)

The full text of this provision may be viewed at the following link:

https//www.acquisition.gov/far/current/html/52_212_213.html#wp1179124

L.2 Due Date

The technical volume and price volume together constitute a quote. The quote shall be submitted via email to Donna Wright, Contract Specialist at 33Tdonna.wright@hq.dhs.gov33T by 11:00AM, Thursday, June 02, 2016, Eastern Standard Time. NO EXCEPTIONS.

L.2.1. Questions

Quotors are invited to submit questions about this solicitation via email to Donna Wright, Contract Specialist at 33Tdonna.wright@hq.dhs.gov33T by 11:00AM, Monday, May 23, 2016, Eastern Standard Time. NO EXCEPTIONS.

L.2.2. Late Submissions

The late submissions, modifications, revisions, and withdrawals of quotes conditions outline in the above reference provision, FAR 52.212-1, Instructions to Offerors – Commercial Items, apply to this solicitation.

mailto:donna.wright@hq.dhs.gov mailto:donna.wright@hq.dhs.gov

L.2.3. Completeness Quotors’ quote must contain all of the elements outlined in Section L. A quote missing one or more of elements outlined in Section L may be considered unacceptable.

L.3 Submission Requirements

(i) Response to the Technical Factor 1: Provide a completed Facilities Checklist (Attachment J.1).

(ii) Response to the Technical Factor 2: Provide a Facility Layout Diagram.

(iii) Response to the Price Factor: Submit a total price for the TTP Technology Demonstration Day for the Finance Sector conference. The quotor may itemize other individual elements of the pricing. The government is exempt from being taxed. Therefore, no tax should be included in the price submitted. Any tax exempt forms that need to be completed by the government may be submitted with the quote.

(iv) Provide completed certifications (Attachments J.2).

Section M. Basis for Award and Evaluation Factors

M.1. Basis for Award

The government will award a purchase order resulting from this solicitation to the responsible quotor whose quote conforming to the solicitation will be most advantageous to the government, price and other factors considered.

M.2. Evaluation Factors

M.2.1. Facilities Checklist (Non-price)

For this factor, the quotor must complete the Facilities Checklist, Attachment J.1 in its entirety.

M.2.2. Facility Layout (Non-price)

Provide a Facility Layout Diagram indicating where the general session room, the technology demonstration rooms, the planning office/storage room, and the registration desk/area are located relative to one another. Higher ratings for this factor will be given for quotes whose general session room is located closest to the technology demonstration rooms; whose technology demonstration rooms are located closest to one another; whose one-on-one session rooms are located closest to one another; and whose registration desk/area is located closest to the general session room and the technology demonstration rooms.

M.2.3. Price

Provide a single total price for all of the work outlined in the Statement of Work, Section C.

Price may be submitted as a separate document accompanying the Technical response. Price will be evaluated for reasonableness.

The government will evaluate the total price, including all facilities and associated services and supplies enumerated in Tasks 1-11 of the Statement of Work, Section C. The government is exempt from all taxes.

Technical Factor 1, Technical Factor 2, and Price are equally important relative to each other.

ATTACHMENT J.1

FACILITIES CHECKLIST

Provide a completed Facilities Checklist as part of your quote submission. Quote packages not containing a completed Facilities Checklist will be considered unacceptable.

Section B. Supplies or Services

II. UBackground

ATTACHMENT J.1 – FACILITIES CHECKLIST

Contact Information:

Facility

Facility POC: Name Date

Location Facility Address:

Is your facility located in Manhattan, specifically South of 47th Street? Yes No

Does your facility include an on-site restaurant or are there multiple eateries within two blocks of the facility?

Yes No Please describe:

Is your facility located within 3 blocks of a subway station? Yes No Please describe:

Dates

Set-up Date Event Date Monday June 13, 2016 Tuesday June 14, 2016

Can your facility accommodate the preferred event dates? Yes No

Does your facility accommodate access to the registration area, general session room, technology demonstration rooms, and planning office/storage room by 3:00pm but no later than 6:00pm on Monday, June 13?

Yes No If no, please explain:

TASK 1: Space

General Session Room:

Does the space accommodate a minimum of 150 participants set theater with a classroom set for four up front? Yes No

Technology Demonstration Rooms #1-8:

Can your facility provide eight demonstration rooms, each set up theater style for a minimum of 20, each having one 6’ banquet table at the front of the room and a round table for 5 chairs in the back? Yes No

Do the technology demonstration rooms lock? Yes No

How close are the demonstration rooms to the general session room?

Describe layout and proximity; attach a diagram:

How close are the eight demonstration rooms to each other?

Describe layout and proximity; attach a diagram:

Planning Office:

Does the space accommodate a minimum of 10 participants set up boardroom? Yes No

How close is the planning office to the general session room, registration, and technology demon rooms?

Describe layout and proximity; attach a diagram:

Does the planning office lock? Yes No

TASK 2: A/V Equipment Can your facility provide all of the required A/V equipment noted in Task 2 of the Statement of Work?

Yes No If no, please explain what will be provided:

Can your facility provide an audio-visual equipment technician for on-site set up, tear down and troubleshoot of the equipment? Yes No

Will your facility’s A/V technician(s) be available onsite for the necessary times (copied below)? Yes No

If no, please explain what will be provided:

Audio Visual Equipment Technician Onsite Support Required

June 13, 2016 4 hour minimum. Hours will be determined based upon when the facility will be available to the client between the hours of

3:00PM – 7:00PM.

Day of event June 14, 2016

12 hour minimum between the hours of

6:00AM – 6:00PM.

TASK 3: Secure Locked Space Can your facility provide a secure space to store meeting materials and sensitive information from 3pm on June 13 through 6:30pm, June 14? Yes No

TASK 4: Registration Area Can your facility provide a dedicated registration desk and/or area near the general session room from 3:00pm on the set-up day (June 13) through 6:00pm on the day of the event (June 14)? Yes No

Can your facility provide the following equipment in the registration desk/ area?

Power for four computers Yes No Two hard-wired or wireless internet connections for two computers Yes No Either 12’ to 16’ table or two 6’ to 8’ banquet tables set side-by-side Yes No Four chairs Yes No Two 6’ or 8’ banquet tables to be set behind the registration table Yes No 6’ table for materials Yes No

How close is the registration desk/area to the general session room and eight demonstration rooms?

Describe layout and proximity; attach a diagram:

If the dedicated registration desk/area is not located on the same floor as the technology demonstration rooms, will another dedicated registration desk/area be provided near the demonstration rooms from 11:30am to 6:30pm on the day of the event (June 14)?

Yes No N/A

If the registration desk/area is located on the same floor as the demonstration rooms, will it continue to be available through 6:30pm on the day of the event (June 14)?

Yes No N/A

TASK 5: Conference Coordination

Will your facility provide…