Attachment_1.docx

HSHQDC-15-Q-00320

Attachment 1 - FACILITIES CHECKLIST LIST Contact Information:

Location

Facility Address:

Is your facility located within the city of Manhattan, specifically South of 47th Street? |_| Yes |_| No

Is your facility located within 3 blocks of a subway station? |_| Yes |_| No Please describe:

Does your facility include an on-site eatery or eateries? |_| Yes |_| No Please describe:

Is there an eatery or eateries located within .2 city blocks of your facility? |_|Yes |_| No Please describe:

Dates

Does your facility accommodate the preferred event dates? |_| Yes |_| No

Does your facility accommodate access to the registration area, general session room, technology demonstration rooms, and planning office/storage room by 3:00pm but no later than 6:00pm on Tuesday, August 18?

|_| Yes |_| No

Space

General Session Room:

Does the space accommodate a minimum of 150 participants set up theater with a classroom set for 4 up front?

|_| Yes |_| No Technology Demonstration Rooms #1-15:

Does your facility provide 15 demonstration rooms, each set up theater style for a minimum of 20, each having one 6’ banquet table at the front of the room and a round table for 5 chairs in the back?

|_| Yes |_| No

Do the technology demonstration rooms lock? |_| Yes |_| No

How close are the demonstration rooms to the general session room?

Please describe layout and proximity; attach a diagram if necessary:

How close are the fifteen demonstration rooms to each other?

Please describe layout and proximity; attach a diagram if necessary:

Registration:

Can your facility provide a dedicated registration desk and/or area near the general session room from 3:00pm on the set-up day (August 18th) through 6:00pm on the day of the event (August 19th)?

|_| Yes |_| No

Does the registration desk/area have power for four computers, hard-wired or wireless Internet connections for two computers, either one 12’ to 16’ table or two 6’ to 8’ banquet tables set side-by-side, four chairs, an additional 6’ table for materials and two additional 6’ to 8’ banquet tables to be set behind the registration tables? Plus an additional 6’ banquet table to be used as a materials table.

|_| Yes |_| No

How close is the registration desk/area to the general session room and fifteen demonstration rooms?

Please describe layout and proximity; attach a diagram if necessary:

If the dedicated registration desk/area is not located on the same floor as the technology demonstration rooms, will another dedicated registration desk/area be provided near the demonstration rooms from 11:30am to 6:30pm on the day of the event (August 19th)?

|_| Yes |_| No |_| N/A

If the registration desk/area is located on the same floor as the demonstration rooms, will it continue to be available through 6:30pm on the day of the event (August 19th)?

|_| Yes |_| No |_| N/A

A/V Equipment

Can your facility provide all of the required A/V equipment (copied below)? |_| Yes |_| No If no, please explain what will be provided:

A/V Required for General Session All A/V to be setup by 6pm August 18, 2015

General Session

Day prior to the event and day of the event (August 18-19, 2015)

· Dual LCD Projector and Screen

· Laptop

· Slide advancer

· All cables and adapters to connect the laptop to the projector

· Small stage (at a minimum 4’wide x 8’ long)

· (1) Speaker microphone with podium

· (2) Wireless lavaliere microphone for the Presenters

· Speaker Timer

· Confidence Monitor

· Extension cords & surge protectors / power to connect A/V equipment

· Extension cords & Surge protectors / power four laptop computers in the front of the room

· Speakers and sound system

A/V Required for Technology Demonstration Rooms All A/V to be setup by 6pm August 18, 2015

Tech Demo Room 15

Will your facility provide an audio-visual equipment technician on-site set up, tear down and troubleshoot the equipment? |_| Yes |_| No

Will your facility’s A/V technician(s) be available onsite for the necessary times (copied below)? |_| Yes |_| No If no, please explain what will be provided:

A/V Technician Support Required

Day prior to the event (August 18) 4 hour minimum. Hours will be determined based upon when the facility will be available to the client, tentatively 3:00pm – 7:00pm

Day of the event (August 19) 12 hour minimum.

Tentatively 6:00am – 6:00pm

Other

Does your facility provide an on-site conference coordinator to assist the government personnel planning the technology demonstration day? |_| Yes |_| No

Will the conference coordinator conduct a final conference call or walkthrough of the facility with the government personnel one to two weeks prior to the event? |_| Yes |_| No

Does your facility provide the following number of power and hard-wired or wireless Internet connections per meeting room? |_| Yes |_| No If no, please explain what will be provided:

Will the government be permitted to bring and set up its own laptop computers to be used in conjunction with the contractor-provided A/V equipment in the meeting rooms? |_| Yes |_| No

Will the government be permitted to connect its laptop computers to the facility’s power outlets and Internet connections? |_| Yes |_| No

Does your facility provide on-site printing and copying capability for no more than 300 black and white pages at no additional cost to the government? |_| Yes |_| No

Are at least 20 easels provided? (Easels will remain the property of the contractor.) |_| Yes |_| No How many easels total?

Are at least 15 flip charts provided? (Easels will remain the property of the contractor.) |_| Yes |_| No How many easels total?

Will the government be permitted to place directional signs? |_| Yes |_| No Explain any restrictions:

Are pitchers of water and/or water coolers provided in the general session and fifteen demonstration rooms at no additional cost to the government? |_| Yes |_| No

[End of Attachment 1]