Remote Sensing - Response to Questions.pdf

Remote Sensing Questions – HSHQDC-12-R-00028

1. Do you expect the Contractor Performance Customer Survey Forms to be completed by all 10 Section F Project References?

Answer: The offeror shall provide a minimum of three (3) Contractor Performance Customer Surveys.

2. I am contacting you today to request clarification for the above referenced solicitation. The advertisement was amended on Thursday, February 9, 2012, but contains conflicting due dates. In the print view, the due date reads March 9th, but item 1 reads that the date has been extended to March 7th. Can you please clarify the due date for this submission?

Answer: The due date has been corrected to read March 9th, 2012.

3. Page 1 list a response date of: Mar 09, 2012 1:00 pm Eastern, Page 4 states that the amendment: Extend the response date to March 7, 2012 at 1:00 PM EST. Can you please confirm which is correct?

Answer: The due date has been corrected to read March 9th, 2012.

4. Will there be any restrictions to adding additional sub contractors to the Team after successful selection? If there are restrictions, please specify in detail.

Answer: Because selection of firms is based upon qualifications, the extent of any subcontracting is an important negotiation topic. The clause prescribed at 44.204(b), Subcontractors and Outside Associates and Consultants (Architect-Engineer Services) (see FAR 52.244-4), limits a firm’s subcontracting to firms agreed upon during negotiations.

5. Will there be any restrictions to adding additional sub contractors to the Team after negotiated contract?

Answer: Any subcontractors and outside associates or consultants required by the Contractor in connection with the services covered by the contract will be limited to individuals or firms that were specifically identified and agreed to during negotiations.

The Contractor shall obtain the Contracting Officer’s written consent before making any substitution for these subcontractors, associates, or consultants.

6. The small business size standard for NAICS 541370 and 541360 has recently been raised from $4.5 million to $14 million. This change goes into effect March 12, 2012.

What small business size standard will be in effect for this solicitation based on this announcement?

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Answer: The small business size standard that will be in effect for NAICs 541370 and 541360 is $14 million.

7. Reference: Section: I. Contract Information. Paragraph: 1 Does the prime contractor's office need to be registered for NAICS codes 541360 and 541370?

Answer: Yes, the prime contractor will need to be registered for NAICS codes 541360 and 541370.

8. Reference: Section: Modification/Amendment and General Information. Paragraph: 1 The solicitation lists March 7, 2012 and March 9, 2012 as response dates, could you please confirm which response date is accurate?

Answer: The due date has been corrected to read March 9th, 2012.

9. Reference: Section: Modification/Amendment. Paragraph: 2 In the Amendment posted on February 9, 2012, the solicitation specifies that a word copy of the Contractor Performance Customer Survey Questionnaire be included.

Since the customer is instructed to return the completed forms directly to the Contracting Officer, should a firm best comply with this request by submitting the survey with only pages 1 and 2 completed?

Answer: The contractor can complete the first two pages and forward to their customer to complete the rest of the form and forward to the Contracting Officer.

10. Reference: Section: D. Past Performance. Paragraph: 1 The Solicitations stipulates, "Of the example projects provided in Section F of the SF 330, the offeror shall provide a minimum of three (3) past performance statements describing how well your company performed during the course of a particular project."

Is this request one in the same with the submission of three Contractor Performance Customer Surveys?

Answer: Yes, the request is one in the same. The offeror shall provide a minimum of three (3) past performance statements and a minimum of three (3) Contractor Performance Customer Surveys.

11. Could you confirm if this opportunity is open to non US companies?

Answer: This opportunity is open to any company allowed to do business with/in the United States.

12. Is there a FAQ webpage associated with this RFP? If so can you please send me the link?

Answer: There is no FAQ webpage associated with this RFP.

13. Could you please provide me with the statement of work or RFP for the remote sensing airborne photography project for DHS?

Answer: This procurement will be awarded using the two-phase selection process in accordance with FAR Part 36. The purpose of this synopsis is to solicit SF 330s from qualified vendors (phase one) in order to select the most highly qualified vendors before negotiations begin (phase 2). A solicitation will be issued to those vendors selected as the most highly qualified.

14. I am an experienced and qualified photographer. Can you provide more information about this job?

Answer: All the information for this requirement is posted on Federal Business Opportunities (FBO).

15. Can electronic submissions be a .PDF file?

Answer: Yes

16. I wanted to check with you to see if there are incumbents to this solicitation and who they might be. We are a Veteran Owned Small Business Surveying and Mapping Firm located in the panhandle of Florida. We have extensive experience in providing ground control for the type of projects that will likely come from this solicitation. We also have extensive experience with federal contracting both as prime contractors (NOAA, NGS, USACE Districts of Jacksonville, Mobile and New Orleans) and as subcontractors for the aforementioned agencies and many other USACE Districts across the country.

We carry survey licenses in 11 states, mostly in the southeast. Any information as to past primes for DHS would be greatly appreciated.

Answer: This synopsis represents a new DHS requirement. There is no incumbent for this solicitation.

17. We have seen the advertisement for the DHS’s Remote Sensing RFP (attached) but cannot find a site where we can download the bid itself. Could someone either send it to us electronically or direct us to a site where it could be downloaded?

Answer: This procurement will be awarded using the two-phase selection process in accordance with FAR Part 36. The purpose of this synopsis is to solicit SF 330s from qualified vendors (phase one) in order to select the most highly qualified vendors before negotiations begin (phase 2). A solicitation will be issued to those vendors selected as the most highly qualified.

18. The survey is in a locked PDF format. How do the people answering the questions fill out the survey form?

Answer: The survey has been posted to FBO in a word format.

19. Can you provide the following information?

a) List of Items, Schedule of Requirements, Scope of Work, Terms of Reference, Bill of Materials required.

Answer: Unknown at this time.

b) Soft Copy of the Tender Document through email.

Answer: This procurement will be awarded using the two-phase selection process in accordance with FAR Part 36. The purpose of this synopsis is to solicit SF 330s from qualified vendors (phase one) in order to select the most highly qualified vendors before negotiations begin (phase 2). A solicitation will be issued to those vendors selected as the most highly qualified.

c) Names of countries that will be eligible to participate in this tender.

Answer: This opportunity is open to any company allowed to do business with/in the United States.

d) Information about the Tendering Procedure and Guidelines

Answer: In accordance with Federal Acquisition Regulation (FAR) Part 36.

e) Estimated Budget for this Purchase

Answer: This information is not available at this time.

f) Any Extension of Bidding Deadline?

Answer: Any extensions will be posted on FBO.

g) Any Addendum or Pre Bid meeting Minutes?

Answer: Not Applicable

20. The date for you to receive the Contractor Performance Customer Survey Questionnaire is listed as February 21, 2012, the original response date for the solicitation. Did this date get changed with the recent amendments? Or are you still expecting these surveys on or before February 21, as previously requested?

Answer: The due date for the Contractor Performance Customer Survey Questionnaire has been corrected to read March 9th, 2012.