HSHQDC-08-R-00157-Draft.pdf

FFRDC HS SEDI Request For Proposal RFP No. HSHQDC-08-R-00157

Department of Homeland Security September 22, 2008

U.S. Department of Homeland Security

HS SEDI

Homeland Security Systems Engineering and Development Institute

Request for Proposal

HSHQDC-08-R-00157

FFRDC HS SEDI Request For Proposal

Department of Homeland Security September 22, 2008

(This page is intentionally left blank.)

FFRDC HS SEDI Request For Proposal Table of Contents

Department of Homeland Security i September 22, 2008

Table of Contents

SECTION A – STANDARD FORM 33

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS……………………………………………….2

B.1 Period of Performance B.2 Type of Contract B.3 Minimum/Maximum……………………………………………………………………………2 B.4 Contract Line Items……………………………………………………………………………2 B.5 Indirect Cost……………………………………………………………………………………3 B.6 Predetermined Indirect Cost Rates………………………………………………….……….4 B.7 Allowable Cost………………………………………………………………….……………...5 B.8 Payment of Fixed Fee……………………………………………………….………………..5 B.9 Fixed Fee…….………………………………………………………………….……………...5 B.10 Estimated Cost and Fixed Fee……………………………………………….……………...5 B.11 Additional Fixed Fee Provisions...………………………………………….………………..5 B.12 Estimated Cost Increases

SECTION C – STATEMENT OF OBJECTIVES

C.1 Scope of Contract C.2 Mandate and Governance C.3 DHS Sponsor’s Concept of the HS SEDI C.4 Tasks Performed for Federal Agencies Other Than the DHS Sponsors C.5 Use of Performance Based Procedures in FFRDC Contrac ……………………………..9 C.6 Management Plan C.7 Research Plan C.8 Contractor Quality Control (QC) and Quality Assurance (QA) C.9 Core Program C.10 Task Ordered Projects C.11 Contractor Employees C.12 Environmental Protection

SECTION D - PACKAGING AND MARKING

D.1 Markings D.2 Branding D.3 Publication & Communications Concerning Work Performed Under this Contract D.4 Intellectual Property D.5 Dissemination of Contract Information……………………………………………………..16

SECTION E - INSPECTION AND ACCEPTANCE

E.1 Clauses Incorporated by Reference E.2 Inspection and Acceptance E.3 Scope of Inspection E.4 Evaluation and Acceptance

Department of Homeland Security ii September 22, 2008

E.5 Inspection System Records

SECTION F - DELIVERIES OR PERFORMANCE

F.1 General F.2 Clauses Incorporated by Reference F.3 Period of Performance/Effective Ordering Period F.4 Option to Extend Services F.5 Task Order Performance Period and Pricing……………………………...………………20 F.6 Reporting Requirements F.6.1 Technical and Progress Reporting Requirements……….……………………………… 22 F.6.2 Task and FFRDC Monthly Status Report F.6.3 Verbal Reports and Liaison F.7 Place of Performance F.8 Notice to the Government of Delays F.9 DHS-Furnished Information F.10 DHS-Furnished Property F.11 Deliverable Requirements

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Accounting and Appropriation Data G.2 Points of Contact G.2.1 Contracting Officer’s Authority G.2.2 Contracting Officer’s Technical Representative G.2.3 Technical Direction Representative G.3 Task Order Process and Delivery G.4 Rights in Data………………………………………………..…………………………..…...30 G.5 Modification of Task Orders G.6 Unilateral Orders G.7 Preparation of Vouchers G.8 Payment Information G.9 Travel G.9.1 Travel Outside of the United States

SECTION H – SPECIAL CONTRACTING REQUIREMENTS

H.1 Minimum Dollar Guarantee and Maximum Contract Limitation H.2 Standard of Conduct at Governmenmt Installation H.3 Advertisements, Publicizing Awards & News Releases H.4 Observance of Legal Holidays & Excused Absence H.5 Insurance H.6 Information Technology Accessibility for Persons with Disabilities H.7 Organizational Conflict of Interest H.8 Organizational and Consultant Conflict of Interest H.9 Task Performed for Federal Agencies Other than the Sponsors H.10 Consultants H.11 Investigating & Reporting Possible Scientic Misconduct H.12 Security Requirements

Department of Homeland Security iii September 22, 2008

H.12.1 Top Secret, Sensitive Compartmented Information, (SCI) Personnel & Facility Clearance Requerement

H.12.2 Geneal Security Requirements H.12.3 Employment Eligibility H.12.4 Security Management H.12.5 Information Technology Security Clearance H.12.6 Information Technology Security Training & Oversight H.13 Special Access and Competive Procurement H.14 Conflict of Interest H.15 Reporting Waste, Fraud, Abuse and Theft H.16 Interface with Participating Associate Contractors (PAC) H.17 Freedom of Information Act (FOIA) and Privacy Act H.18 Handling of Data H.19 Key Personnel or Facilities H.20 Strikes or Picketing Affecting Access to a DHS Facility

SECTION I - CONTRACT CLAUSES

I.1 General I.2 Clauses Incorporated By Reference I.3 Limitation of Future Contracting I.4 Notification of Ownership Changes I.5 Notification of Employee Rights Concerning Payment of Union Dues & Fees I.6 Rights to Proposal Data (Technical) I.7 Notification of Changes I.8 Security Requirements for Unclassified Information Technology Resources I.9 Ordering I.10 Order Limitations I.11 Indefinite Quantity I.12 Option for Increased Quantity—Separately Priced Line Item I.13 Option to Extend Services I.14 Option to Extend the Term of the Contract I.15 Authorization and Consent

SECTION J – LIST OF ATTACHMENTS

SECTION K – REPRESENTATIONS AND CERTIFICATIONS

K.1 Clauses Incorporated by Reference K.2 Taxpayer Indentification K.3 Women-Owned Business (Other Than Small Business) K.4 Central Contractor Registration K.5 Certification Regarding Responsibility Matters K.6 Place of Performance K.7 Previous Contracts & Compliance Reports K.8 Affirmative Action Compliance K.9 Certification of Toxic Chemical Release Reporting K.10 Historically Black College or University & Minority Institution Representation K.11 Royalty Information

Department of Homeland Security iv September 22, 2008

K.12 Representation of Limited Rights Data & Restriced Computer Software K.13 Cost Accounting Standards Notices and Certification K.14 Prohibition on Contracts with Corporate Expatriates

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 Solicitation Provisions Incorporated by Reference L.1.1 FAR Provisions and Clauses Incorporated by Reference L.2 Type of Contract L.3 Service of Protest L.4 Communications Regarding this Solicitation L.5 Submission Instructions and Late Submissions L.5.1 Late Submissions L.6 Proposal Preparation Costs L.7 General Instructions L.8 Proposal Integrity L.9 Requirement for Proposal Format L.10 Technical Proposal – Volume I L.10.1 Cost Proposal – Volume II L.10.2 Standard Form 33 and Submittall of Offer – Volume III L.11 Content of Resulting Contract L.12 Alternate Proposals L.13 Proposal Accuracy

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 Overall Basis for Award M.2 Evaluation of Proposals M.3 Evaluation of Options M.4 Source Selection & Evaluation Factors - General M.4.1 Source Selection M.4.2 Evaluation Factors M.4.3. Relative Order of Importance of Evaluation Factors M.4.4 Non Cost Factors

ATTACHMENTS

ATTACHMENT J-1 – SPONSORING AGRREMENT

ATTACHMENT J-2 – DHS MANAGEMENT DIRECTIVE NO. 0143-4

ATTACHMENT J-3 – MONTHLY CONTRACTOR FINANCIAL REPORT

ATTACHMENT J-4 – REPRESENTATIVE TASK ORDER: STATEMENT OF OBJECTIVES FOR SEDI

2009 CORE RESEARCH PLAN

ATTACHMENT J-5 – REPRESENTATIVE TASK ORDER: STATEMENT OF OBJECTIVES FOR SEDI

QUICK RESPONSE PROGRAM PLAN

ATTACHMENT J-6 – REPRESENTATIVE TASK ORDER: STATEMENT OF OBJECTIVES FOR SEDI

GENERIC PROGRAM SUPPORT

Department of Homeland Security v September 22, 2008

ATTACHMENT J-7 – NON-DISCLOSURE AGREEMENT, DHS FORM 11000-6

ATTACHMENT J-8 – PAST PERFORMANCE QUENTIONNAIRE

SECTION A – STANDARD FORM 33

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF

SOLICITATION, OFFER AND AWARD UNDER DPAS (15 CFR 700) 1 Pages

2. CONTRACT NO. 3. SOLICITATION NO. 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE

HSHQDC-08-R-00157 SEALED BID (IFB)

⌧ NEGOTIATED (RFP)

7. ISSUED BY CODE DHS 8. ADDRESS OFFER TO (If other than Item 7)

U.S. DEPARTMENT OF HOMELAND SECURITY

OFFICE OF PROCUREMENT OPERATIONS

CPO/OPO/S&T (VTA 5th Floor)

245 MURRAY LANE, SW, BLDG 410

WASHINGTON, DC 20528

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”.

SOLICITATION

9. Sealed offers in original and _5__ copies for furnishing the supplies or services in the Schedule will be received at the place spelled out in Item 8, or if hand carried, in the depository located in SEE SECTION L until __ XXXXXX____ local time _____XXXXX______.

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE NO. (NO COLLECT CALLS) C. E-MAIL ADDRESS

10. FOR INFORMATION

CALL:

Jamala Jones

AREA CODE

NUMBER

254-6333

EXT.

sedi-ffrdc@hq.dhs.gov

11. TABLE OF CONTENTS

( ) SEC. DESCRIPTION PAGE(S

( ) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 36 – 48

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 – 5 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 6 – 8 X J LIST OF ATTACHMENTS 49

X D PACKAGING AND MARKING 9 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 10 – 11 X K REPRESENTATIONS, CERTIFICATIONS AND 50 – 55

X F DELIVERIES OR PERFORMANCE 12 – 15 OTHER STATEMENTS OF OFFERORS

X G CONTRACT ADMINISTRATION DATA 16 – 24 X L INSTRS., CONDS., AND NOTICES TO OFFER 56 - 71 X H SPECIAL CONTRACT REQUIREMENTS 25 - 35 X M EVALUATION FACTORS FOR AWARD 72 – 78

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 180 calendar days from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS 20 CALENDAR DAYS 30 CALENDAR DAYS CALENDAR DAYS (See Section I, Clause No. 52.232-8) % % % %

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

15A. NAME OFFER (Type of Print)

AND

ADDRESS

OF

OFFEROR

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

See G.1

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

10 U.S.C 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

24. ADMINISTERED BY (If other then Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE As specified on individual orders

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE H. Harrison Smith (Signature of Contracting Officer) IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (REV. 9-97)

Previous edition is unusable Prescribed by GSA - FAR (48 CFR) 53.214(c)

FFRDC HS SEDI Request For Proposal Part I – The Schedule RFP No. HSHQDC-08-R-00157 Section B – Supplies or Services and Prices/Costs

Department of Homeland Security 2 September 22, 2008

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Period of Performance

This contract will be effective for one year (1) from date of award. The Government has the option to extend the contract period for four (4) one-year option periods. The total duration of the contract, including the option periods, may not exceed five (5) years. As outlined in FAR 35.017, DHS can renew the contract in increments of 5 years based on periodic reviews and assessments of the FFRDC’s value to the Department of Homeland Security. If renewed, the Government will issue a letter of intent and request for proposal to allow for award of the subsequent five year contract. This is not a multi-year contract as defined in FAR Part 17.1.

Task Orders (TOs) will be issued with specific performance periods.

B.2 Type of Contract The type of contract is a cost-plus-fixed-fee with indefinite delivery – indefinite quantity provisions.

B.3 Minimum/Maximum

The minimum value of this contract is $25,000 (Estimated cost and Fixed Fee). The Government shall issue one or more task orders for an amount not less than this minimum.

There will be no further obligation on the part of the Government to issue additional orders thereafter. The maximum value of this contract is $455,000,000 (Estimated Cost and Fixed Fee)

For purposes of contract estimates, the projected program budget for the DHS effort, inclusive of fee, under the proposed award is estimated at approximately $455 Million over a five year period (base period and 4 option years). The contractor is hereby notified that due to unanticipated budget fluctuations, funding could change with little or no notice. The total amount allotted by the Government to this award for the base period is estimated to be $60 Million, with an estimated increase to $120 Million by year five of the contract. The base period amount of $25,000.00 is the minimum order guarantee under this award.

The estimated amounts includes potential tasking by other DHS Operating Components beyond DHS (S&T) and by agencies, (non-Sponsors) which use the Institute for essential program analysis that may be in accordance with the terms of any resulting award. All cost estimation at this time is based on other than historical data.

B.4 Contract Line Items (CLINs)

ITEM NO SUPPLIES/SERVICES AMOUNT

0001 Base year: Includes all travel and reporting requirements and deliverables.

RFP No. HSHQDC-08-R-00157 Section B – Supplies or Services and Prices/Costs

Department of Homeland Security 3 September 22, 2008

Estimated Cost: $_________ Fixed Fee: $_________ Total Estimated Cost + Fee: $_________

0002 First Option year: Includes all travel and reporting requirements and deliverables.

Estimated Cost: $_________ Fixed Fee: $_________ Total Estimated Cost + Fee: $_________

0003 Second Option year: Includes all travel and reporting requirements and deliverables.

Estimated Cost: $_________ Fixed Fee: $_________ Total Estimated Cost + Fee: $_________

0004 Third Option year: Includes all travel and reporting requirements and deliverables.

Estimated Cost: $_________ Fixed Fee: $_________ Total Estimated Cost + Fee: $_________

0005 Fourth Option year: Includes all travel and reporting requirements and deliverables.

Estimated Cost: $_________ Fixed Fee: $_________ Total Estimated Cost + Fee: $_________

Estimated Cost for all CLINs: $_________ Fixed Fee: $_________ Total Estimated Cost + Fee: $_________

B.5 Indirect Costs

a. The Contractor will be reimbursed for indirect costs at the following rate(s) subject to appropriate adjustment when the final rate(s) for the period are established:

COST CENTER RATE BASE CONTRACT YEAR

(** To be inserted at the time of contract award)

b. Pending execution of a modification to this contract setting forth the final indirect cost rate(s) in accordance with FAR clause 52.216-7, incorporated by reference in Section I herein, the contractor shall be reimbursed at provisional rates acceptable to the Contracting Officer.

c. Notwithstanding the provisions of paragraph b. above, and FAR clause 52.216-7 titled “Allowable Cost and Payment”, if pre-determined cost rate(s) are employed then the provisions

RFP No. HSHQDC-08-R-00157 Section B – Supplies or Services and Prices/Costs

Department of Homeland Security 4 September 22, 2008 of FAR Clause 52.216-15, incorporated by reference in Section I and titled “Pre-determined Indirect Cost Rates”, shall be used to determine allowable indirect costs.

B.6 Predetermined Indirect Cost Rates (FAR 52.216-15) (APR 1998)

(a) Notwithstanding the Allowable Cost and Payment clause of this contract, the allowable indirect costs under this contract shall be obtained by applying predetermined indirect cost rates to bases agreed upon by the parties, as specified below.

(b)(1) The Contractor shall submit an adequate final indirect cost rate proposal to the Contracting Officer (or cognizant Federal agency official) and auditor within the 6-month period following the expiration of each of its fiscal years. Reasonable extensions, for exceptional circumstances only, may be requested in writing by the Contractor and granted in writing by the Contracting Officer. The Contractor shall support its proposal with adequate supporting data.

(2) The proposed rates shall be based on the Contractor's actual cost experience for that period. The appropriate Government representative and the Contractor shall establish the final indirect cost rates as promptly as practical after receipt of the Contractor's proposal.

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with FAR Subpart 31.7 in effect on the date of this contract.

(d) Predetermined rate agreements in effect on the date of this contract shall be incorporated into the contract Schedule. The Contracting Officer (or cognizant Federal agency official) and Contractor shall negotiate rates for subsequent periods and execute a written indirect cost rate agreement setting forth the results. The agreement shall specify (1) the agreed-upon predetermined indirect cost rates, (2) the bases to which the rates apply, (3) the period for which the rates apply, and (4) the specific items treated as direct costs or any changes in the items previously agreed to be direct costs. The indirect cost rate agreement shall not change any monetary ceiling, contract obligation, or specific cost allowance or disallowance provided for in this contract. The agreement is incorporated into this contract upon execution.

(e) Pending establishment of predetermined indirect cost rates for any fiscal year (or other period agreed to by the parties), the Contractor shall be reimbursed either at the rates fixed for the previous fiscal year (or other period) or at billing rates acceptable to the Contracting Officer (or cognizant Federal agency official), subject to appropriate adjustment when the final rates for that period are established.

(f) Any failure by the parties to agree on any predetermined indirect cost rates under this clause shall not be considered a dispute within the meaning of the Disputes clause. If for any fiscal year (or other period specified in the Schedule) the parties fail to agree to predetermined indirect cost rates, the allowable indirect costs shall be obtained by applying final indirect cost rates established in accordance with the Allowable Cost and Payment clause.

(g) Allowable indirect costs for the period from the beginning of performance until the end of the Contractor's fiscal year (or other period specified in the Schedule) shall be obtained using the predetermined indirect cost rates and the bases shown in the Schedule.

RFP No. HSHQDC-08-R-00157 Section B – Supplies or Services and Prices/Costs

Department of Homeland Security 5 September 22, 2008

B.7 Allowable Costs

The costs of performance of this contract are defined as the necessary direct costs incurred during the period of performance of this contract and amounts for appropriate indirect expenses applied in accordance with the organization's approved accounting system. Allowable costs under this contract, including travel costs, shall be determined in accordance with Federal Acquisition Regulation (FAR) Part 31 and the terms of this contract.

B.8 Payment of Fixed Fee

The fixed fee shall be paid in monthly installments based upon the percentage of completion of work as determined by the Contracting Officer.

B.9 Fixed Fee (FAR 52.216-8) (MAR 1997)

(a) The Government shall pay the Contractor for performing this contract the fixed fee specified in the Schedule.

(b) Payment of the fixed fee shall be made as specified in the Schedule; provided that after payment of 85 percent of the fixed fee, the Contracting Officer may withhold further payment of fee until a reserve is set aside in an amount that the Contracting Officer considers necessary to protect the Government's interest. This reserve shall not exceed 15 percent of the total fixed fee or $100,000, whichever is less. The Contracting Officer shall release 75 percent of all fee withholds under this contract after receipt of the certified final indirect cost rate proposal covering the year of physical completion of this contract, provided the Contractor has satisfied all other contract terms and conditions, including the submission of the final patent and royalty reports, and is not delinquent in submitting final vouchers on prior years' settlements. The Contracting Officer may release up to 90 percent of the fee withholds under this contract based on the Contractor's past performance related to the submission and settlement of final indirect cost rate proposals.

B.10 Estimated Cost and Fixed Fee

The estimated cost of this contract is a maximum value of $ TBD exclusive of the fixed fee of a maximum value of $ TBD. The total estimated cost and fixed fee is a maximum value of TBD for the five-year contract period if all options are exercised.

B.11 Additional Fixed Fee Provision

The fixed fee percentage of this contract is TBD. The fixed fee of an issued task order shall be established at the issuance of the task. Should the cost of the order increase during performance the amount of the fee shall not change but remain fixed at the value established when the task was issued. A modification or change to a task order directing additional or new work shall be fee bearing, The fixed fee withholding provisions contained in clause 52.216-8, RFP No. HSHQDC-08-R-00157 Section B – Supplies or Services and Prices/Costs

Department of Homeland Security 6 September 22, 2008

Fixed Fee, apply at the total contract fixed fee level and shall not be applied on individual orders. If the cost of the contract does not reach the maximum value contained in clause, Estimated Cost and Fixed Fee, then the total contract fee shall be the sum of all fee dollars under issued tasks. Conversely, if the cost of the contract exceeds the maximum value contained in this Paragraph then the contractor's fee shall not be increased.

B. 12 Estimated Cost Increases

(a) The requirements of this clause are in conjunction with the Limitation of Cost clause or the Limitation of Funds clause of this contract.

(b) The Contractor shall notify the Contracting Officer in writing when the Contractor has reason to believe that the total cost for performance of this contract, exclusive of any fee, will be either greater or substantially less than the total estimated cost stated in this contract. Notification shall not be delayed pending preparation of a proposal.

(c) A proposal is required to support a request for an increase in the estimated cost of the contract. The proposal should be submitted as soon as possible after the above notification but no later than 115 days before the incurred costs are expected to exceed the estimated cost.

This will allow adequate time for the Government to evaluate the proposal and to mutually establish any increase in estimated cost with the Contractor.

(End of Section B)

RFP No. HSHQDC-08-R-00157 Section C –Statement of Objectives

Department of Homeland Security 7 September 22, 2008

SECTION C – STATEMENT OF OBJECTIVES

C.1 Scope of Contract

The Science and Technology Directorate of the Department of Homeland Security (DHS) proposes to establish a contract for a Federally Funded Research and Development Center (FFRDC) on behalf of the Department to be known as the “Homeland Security Systems Engineering and Development Institute” (HS SEDI or SEDI). The purpose of this FFRDC is to provide specialized technical expertise to Department program managers to transform program-level operational requirements and performance metrics, constrained by cost and schedule, into a preferred documented configuration of sustainable deliverables. Program objectives are generally achieved through the insertion of new technologies, prototypes, commercial off the shelf technologies (COTS), and/or modifications of existing hardware and software, into homeland security enterprise (e.g., federal, state, local, tribal, public and private sector) systems and platforms. The SEDI shall generally work on the most complex homeland security systems that will evolve capabilities through pre-planned spiral developments. The SEDI shall promote fair and open competition for the development and delivery of Department capabilities by providing independent and objective technical expertise in the development of technical concepts, standardized technical data packages, development modeling and simulation, development testing, and lab experiments, in tandem with the government’s acquisition process.

The SEDI shall ensure a logical optimization of system and sub-system level tradeoffs across a system’s lifecycle. Over time, this FFRDC will help the Department develop an integrated DHS system of systems engineering approach that will promote t process efficiencies and synergies through best practices and standardized documentation. Through its long term relationship with the Department, the SEDI shall promote compatibilities across the various homeland security platforms and equipment to reduce our Nation’s risk to terrorism and catastrophic incidents through, among other things, improved interoperability and information sharing within the homeland security enterprise.

The role of the Science and Technology Directorate is to provide a SEDI program office that supports the FFRDC in terms of developing long-term and short-term strategies for reaching across the Department to negotiate task orders in support of the most critical and strategic programs. The SEDI program office shall consist of an Executive Agent (EA), Program Manager (PM), and Contracting Officer’s Technical Representative (COTR), who shall be the focal point for negotiating tasks between the SEDI and the various DHS program offices. The SEDI program office will also negotiate issue resolutions between the SEDI and task sponsors after tasks have been awarded. Primary direction and technical feedback on specific task orders will come from sponsoring program office officials. The SEDI program office will provide additional guidance on technical quality and consistency throughout the term of the contract;

and will also provide contract administration support, for example: task order processing, security, IT certification, invoice payments and progress reporting, etc. Most tasks will be sponsored by program offices located throughout the Department and include most of the twenty two legacy agencies that make up the Department.

Department of Homeland Security 8 September 22, 2008

The Department’s studies and analysis FFRDC will generally provide top level requirements and metrics, operational modeling and simulation, as well as operational test and evaluation analysis for the programs. DHS and national laboratory FFRDCs will generally provide system and component prototypes and threat analysis support that is not generally available in the private sector.

Performance shall be in accordance with all terms and conditions and specifications as stipulated herein.

C.2 Mandate and Governance

The Homeland Security Act of 2002 (Section 305 of PL 107-296, as codified in 6 U.S.C. 185), herein referred to as the “Act”, authorizes the Secretary, acting through the Under Secretary for Science and Technology, to establish one or more federally funded research and development centers (FFRDC) to provide independent analysis of homeland security issues, or to carry out other responsibilities under the Act. The HS SEDI is intended to provide program level technical and integration expertise to DHS program managers that is normally not available within the Government. This expertise includes specialized technical systems engineering, systems development, and lifecycle management. The expertise shall be applied through-out all stages of a program, from technical concept definition, development test and evaluation, and functional analysis to evolve system concepts, through system production, deployment and disposal.

Over time, the SEDI shall promote best practices and lessons learned from across the Department and enhance system of system interoperability and information sharing.

C.3 DHS Sponsor’s Concept of the HS SEDI

DHS Components (“the Sponsors”) conceive that the HS SEDI will operate as follows:

While the Science and Technology Directorate (DHS (S&T)) is the primary sponsor of the HS SEDI, any DHS Component choosing to use the HS SEDI services should be viewed as the sponsor for its respective tasks. In general, DHS Components will provide specific technical direction and oversight of the tasks they sponsor, while DHS S&T will provide general technical, business, financial and contractual oversight. A detailed description of the proposed operation of the FFRDC Attachment 1 (10 pages dated 29 May 2008) entitled “Sponsoring Agreement” and DHS Management Directive 143-04“Establishing or Contracting with Federally Funded Research and Development Centers (FFRDCs) and National Laboratories” incorporated into this part by reference is attached to the solicitation as set forth in section “J”.

The HS SEDI shall meet the special technical systems engineering and development, lifecycle management and resource and support process analysis needs of its DHS sponsors in support of major programs that cannot be met as effectively by using existing in-house or normal contractor resources. The HS SEDI shall provide its DHS sponsors with a network of institutional and individual sources of technical expertise that are necessary to provide support for complex DHS programs in terms of providing concept evolution, logical trade-off analysis, and developing and promoting best practices for systems engineering and lifecycle management.

The HS SEDI shall provide high quality technical advice to task sponsors and other government program managers through the objective, qualitative and quantitative analysis of major DHS programs to provide the government with the best value throughout a system lifecycle. The HS SEDI shall provide high quality, independent and objective analysis established through best

Department of Homeland Security 9 September 22, 2008 practices of systems engineering, development and lifecycle management, in contrast to taking advocacy positions or independently generating policy or higher level strategy and requirements.

The HS SEDI shall conduct its business in a manner befitting its special relationship with the Government, i.e., to operate with objectivity and be free from conflicts of interest, to fully disclose its affairs to its DHS sponsors, and to serve the unique needs of its DHS sponsors while holding their full confidence and trust.

The Sponsoring Agreement will be finalized at the time of contract award to add the Contractor’s name, background information and appropriate signature blocks for both parties to the HS SEDI. The Agreement shall be signed by the parties to be effective on the date of contract award. Signatures on the Sponsoring Agreement shall also indicate agreement with and acceptance of all terms in the DHS Management Directive 143-04.

C.4 Tasks Performed for Federal Agencies Other Than the DHS Sponsors It is not the Government’s intent that an FFRDC use its privileged information or access to compete with the private sector. However the HS SEDI may perform work for non-sponsors provided that such work is in compliance with FAR 35.017-3 and applicable DHS policies.

Projects may be performed by the HS SEDI for other Federal, State, local government agencies and non-profit organizations, provided that the following conditions are met:

• The task is consistent with the purpose, mission, general scope of effort, or special competencies of the HS SEDI as specified in the contract and sponsoring agreement, and is subject to any established STE ceiling;

• The HS SEDI has received the prior written approval of the DHS S&T Executive Agent, generally based on co-advocacy for the project from a particular office within the Department;

• Funds for the projects has been transferred from the funding agency or entity to DHS for disbursement under the HS SEDI contract;

• The HS SEDI and the tasking agency or agencies agree to fully disclose all aspects of the work being performed, including draft documents, to DHS upon request;

• DHS receives copies of all final reports; and

• Interagency funds may also be used to support and/or augment Sponsor tasks, with the prior consent of Contracting Officer.

C.5 Use of Performance Based Procedures in FFRDC Contract

This contract will be evaluated using performance management techniques and insight of Contractor performance rather than strict oversight. The ability to make decisions based on performance data analysis, including earned value management principles, is the cornerstone of this type of performance management. The use of Contractor developed metrics for both the basic contract and task orders shall focus on desired outcomes and not interim process steps.

Interim process metrics will be developed and delegated to the contractor who shall manage the processes and practices used to achieve contract outcomes by a Contractor Quality Control Plan. Use of an outcome focus provides the contractor with the flexibility to continuously improve and innovate over the course of the contract as long as the critical outcomes expected

Department of Homeland Security 10 September 22, 2008 are being achieved. Deliverables, that can provide measures of technical quality toward accomplishing task goals, shall be established prior to award of task orders.

The awarded Contractor shall have the ability and opportunity to negotiate the task specific approach performance to meet the quality and requirements standards of individual Task Orders.

The only exceptions to outcome focus process procedures will be those services and performance items required by law, (local, state, and federal) and compelling business situations such as safety and security that the contractor must follow. All objectives, as appropriate, will be incorporated into the Contractors Quality Control Plan. The contractor shall furnish and otherwise accomplish all things necessary for or incident to the complete performance of the work as described throughout this Statement of Objectives (SOO) and the contract provisions.

C.6 Management Plan

The Contractor shall be responsible for providing technical and integration expertise to Department of Homeland Security (DHS) program leadership as a trusted agent, particularly in the evolution of the most complex and critical homeland security programs. The purpose of the SEDI FFRDC is to help the Department address “How” to accomplish program goals and objectives by the spiral insertion of new technologies, experimental prototypes, and commercial off-the-shelf (COTS) software and hardware into new and existing operational systems and platforms. The program risk must be carefully managed to tight cost and schedule constraints while maintaining critical performance requirements. The SEDI will provide the government with the necessary expertise to provide best “lifecycle” value while promoting fair and open systems acquisitions and deployments through the following core competencies:

• Development of Acquisition Program Baselines (APB) and Integrated Master Schedules (IMS), development test and evaluation plans, and other milestone decision documentation in accordance with DHS guidelines and directives in support of the Departments’ most critical and complex programs

• Development of functional analysis models, component tradeoff simulations, and tools and metrics to evaluate system tradeoffs and integration strategies

• Development of unique test-beds, critical lab experiments, and evaluation techniques to support the evolution of system concepts

• Develop homeland security systems software development models, standards, and protocols that are consistent with interoperability and spiral developments

• Develop and promote standardization of program risk, schedule and cost models based on system lifecycle costs

• Develop system technical standards for use by DHS program offices in the management and quality control/assurance of system, integration/development, and sub-system contracts in support of major acquisitions

• Develop and promote standardization of effective and efficient system engineering best practices in homeland security program development to

Department of Homeland Security 11 September 22, 2008 integrate the system with the user community though analysis and planning for: configuration management, deployment logistics, manufacturability, training, operations and maintenance, infrastructure, safety and environment, and disposal

• Development of specific complex integration descriptions for system and sub-system technical data packages, particularly critical functional, physical, logical and operational interface protocols and standards

• Develop and promote standardization of technical data package elements for homeland security acquisitions to promote cross-program synergies over time

• Promote the identification of critical capability gap descriptions particularly in areas where technology may be expected to contribute substantially to solutions

• Promote the identification and standardization of technical standards, prototypes, systems engineering, and system/sub-system technical data packages which address the need for solutions to new and evolving systems requirements involving the instantiation, within DHS systems and programs of capabilities, to provide and promote security, privacy, and the protection of civil rights and civil liberties

• Promote ethics in acquisition through an understanding of:

o the need for objective development of operational requirements and performance metrics, and operational test and evaluation planning and analysis that are independent from the development program o promotion of fair and open competition in acquisitions through high quality technical data packages and expert technical oversight o trusted agent relationships with the government task sponsors and the SEDI program office o establishment of staff and organizational conflict of interest protocols

Within and across these core areas, DHS sponsors’ specific needs are expected to evolve over time, and the HS SEDI’s capabilities and areas of concentration will evolve accordingly. The SEDI tasks may include quick-response, ad-hoc, in-depth technical program analysis and review (up to three months in duration); and/or medium-term studies (3-12 months) to provide in-depth technical program support to re-align a program with cost, schedule and performance objectives. However, most HS SEDI tasks are expected to be long-term tasks (more than 1 year) that align with the most complex and critical major acquisition programs.

The Contractor will also implement a broad-based consultative strategy to extend beyond the in-house staff and include perspectives from experts in industry, academia, and the non-profit sector. On occasion, foreign nationals may be required to collaborate as consultants on particular task orders. Any foreign national to be used as a consultant will require the approval of the S&T FFRDC Executive Agent, and the S&T International Affairs Division prior to work on this contract. Foreign national consultants shall not be permitted access to FFRDC work spaces or FFRDC/DHS IT networks or systems. The Contractor will also be expected to have broad access to facilities that can provide unique test-bed support, lab experiments, and simulation and modeling in support of development program concept evolution and trade-off analysis across all areas of homeland security mission areas, including but not limited to (classified and

Department of Homeland Security 12 September 22, 2008 unclassified): information technology and management, intelligence and information sharing, borders and maritime security (sensor and data networks), chemical and biological detection and protection, transportation system and critical infrastructure protection and security, cyber security and protection, biometric identification, communications interoperability and security, and emergency planning and response. The Contractor shall operate and maintain a DHS approved IT system, at a minimum of FISMA “medium” level, on which it will maintain an intranet that is remotely accessible to S&T program manager and COTR. The contractor may be required to maintain a classified DHS HSDN or equivalent access.

The Contractor may propose subcontracting arrangements with other corporate entities to provide or enhance proposed capabilities. To receive credit for sub-contractor capabilities the prime will need to guarantee that particular types of tasks and required expertise and facilities will be provided by the sub-contracted partner.

The Contractor will be subject to independent audits by a Government accounting agency, the DHS Inspector General, and/or the Government Accountability Office. The Contractor shall be responsible for hiring a certified public accounting firm to conduct: (1) annual financial audits of the operations of the HS SEDI (and certify annual financial statements), and (2) all audits required by law or applicable regulation.

C.7 Research Plan

To conduct its mission of providing analytic support to its DHS sponsors in an efficient, effective and responsive manner, the HS SEDI will develop and operate an annual Research Plan. The HS SEDI shall develop an annual Research Plan based on a clear understanding of the Government’s requirements as determined by direction from the Under Secretary for Science and Technology (DHS SEDI program office) and DHS Headquarters Components or their designees. Input and review of the plan shall occur primarily through the Homeland Security SEDI Advisory Group, chaired by the DHS (SEDI) Executive Agent, and made up of senior leadership from throughout the Department appointed by the Executive Agent.

The annual Research Plan will be approved by the DHS Executive Agent (SEDI program office) and submitted annually to the Contracting Officer for approval. It will be viewed as a flexible and dynamic document that will be periodically reviewed with the DHS SEDI Advisory Group, and revised as necessary to meet the DHS sponsors’ needs. The Research Plan will include at least two parts: (1) Core projects and (2) Task Orders. The DHS SEDI program office will direct/approve the allocation of contract resources within the Core projects and any changes to these elements will require prior written approval by the HS SEDI Executive Agent / Program Manager. Core projects will typically be reviewed with the SEDI Advisory Group on a semi-annual basis. In no case will the SEDI initiate and perform work that is not previously approved by the DHS SEDI Program Office. Task orders will be negotiated with the SEDI program office and the sponsoring program office. Changes to the task orders may not be made without the written permission of the sponsoring program office with the concurrence of the DHS SEDI program office. Any changes to core project or task order deliverables, delivery dates, periods of performance, or scope may not occur without the direction of the DHS OPO Contract Officer

(CO).

The DHS OPO Contracting Officer (CO) will authorize funding for the SEDI based on the annual Research Plan approved by the DHS Executive Agent. The annual core project budget may be

Department of Homeland Security 13 September 22, 2008 adjusted with additional funding in future years to meet the needs of the DHS sponsors. The annual research plan shall be based on the calendar year rather than the fiscal year.

The HS SEDI shall perform the work as stated in the approved Research Plan, but in no event is it authorized to incur cost in excess of the authorized costs included in any/all approved Task Orders issued hereunder, or in other initiation of funds procedures set forth in the Research Plan, without the written approval of the Contracting Officer.

C.8 Contractor Quality Control (QC) and Quality Assurance (QA)

The contractor shall establish as an independent function, a quality program that encompasses all aspects of the contract including Task Orders issued hereunder. The contractor shall ensure the Governments interests are protected through this clearly separate entity who is independent of site management as concerns the FFRDC QC/QA Program. The QC Manager shall have sufficient, well-defined responsibility, authority, and the organizational freedom to identify and evaluate quality problems and to initiate, recommendations, and provide solutions. Personnel performing management functions shall have distinct, well-defined, duties and responsibilities within the quality program. The contractor shall implement the quality program in accordance with the Contractor’s Quality Control Plan. The Plan shall be provided with the contractor’s initial proposal. The Contractor's inspection instructions shall be documented and shall be available for review, on-line, by the S&T Program Manager and Contracting Officers Technical Representative (COTR) or Contracting Officer (CO), throughout the life of the contract. A Contractor QC Plan may be prepared for each Task Order and a copy shall be provided to the COTR (See Section F Deliverable Requirements).

C.9 Core Program

Through a 5% “surcharge” on task ordered projects, the SEDI shall establish procedures to:

quickly initiate new tasks or new task direction; provide critical quick-response program analysis, develop strategic program concept evolution capabilities, and to track and document lessons learned and best practices. These tasks will be referred to as “core” projects because they will generally have benefits across the Department and the entire homeland security enterprise although they are developed within a specific task. It also includes:

� Work on special projects to compliment tasks and provide analytic support for integrating systems engineering and development standards, best practices and lessons learned across the DHS and the homeland security enterprise;

� Research and develop evolutionary, cross-cutting concept tools and test-beds necessary to provide a forward-looking perspective to major homeland security acquisition programs, to anticipate problems and issues and so preclude simply reacting to events;

� Consult with representatives from other DHS FFRDCs, private industry, institutions of higher education, and nonprofit institutions; and

� Efforts to exercise sound financial control over the HS SEDI’s resources.

Department of Homeland Security 14 September 22, 2008

C.10 Task Order (TO) Projects

Task Order (TO) projects are the specific, time limited, deliverable-oriented projects. They shall contain, as a minimum, the following information based on a task Statement of Objectives provided by the government:

• Subject and description of objectives including deliverables, milestones and their associated delivery dates;

• Discussion of the major program issues to be addressed;

• Special experimental or development test equipment and facilities required;

• Recommended approach for performing the work;

• Estimate of the total level of effort (STE Staff–years of Technical Effort equal to 1810 hours) by labor category and dollars required to perform the task;

• Estimated period of performance, including start and end dates;

• Reporting requirements, and other relevant information as applicable; and

• Accounting and budget data, as required by the Contracting Officer.

C.11 Contractor Employees

The Contractor shall not employ, or continue employment, of persons for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well being, or operational mission of the installation or its population. The contractor will develop policies and procedures to discourage “walk off” ” (e,g,.

task engineers/analysts that resign prior to task completion) of employees and shall implement a method for replacement that will ensure performance standards continue to be met.

C.12 Environmental Protection

The Contractor shall comply with all applicable Federal, State, and local environmental protection laws, and all stated regulations and standards, including applicable Executive Orders.

(End of Section C)

RFP No. HSHQDC-08-R-00157 Section D – Packaging and Marking

Department of Homeland Security 15 September 22, 2008

SECTION D - PACKAGING AND MARKING

D.1 Markings All deliverables submitted to the SEDI Contracting Officer, the SEDI Program Manager, the TO Contracting Officer or the TO Contracting Officers Technical Representative (COTR) shall be accompanied by a packing list or other suitable shipping documentation that shall clearly indicate the following:

(a) Contract number;

(b) Task order number;

(c) Name and address of point of contact

Specific or unique marking requirements may be addressed in individual TOs.

D.2 Branding The Contractor shall comply with the requirements of any DHS Branding and Marking policies.

As a matter of law, Federal criminal statutes prohibit unauthorized uses of the DHS Seal. In addition, DHS policy prohibits granting authorization for certain commercial uses of the Seal. It is permissible to reference DHS in materials if the reference is limited to true, factual statements. The words DHS and/or Homeland Security should appear in the same color, font, and size as the rest of the text in the document.