Sol_HSHQDC-07-R-00050.doc

SECTION B SUPPLIES OR SERVICES AND PRICE/COSTS (CON’T)

B.1 Labor CLINs

The Labor Contract Line Item Numbers (CLINs) provided on the preceding Optional Form 336 reflect the combination of labor category, function, special skills, and certifications set forth in Attachment A. Attachment A reflects the maximum labor rates allowed for each Labor CLIN.

Each hourly rate proposed for each labor category identified in Attachment A must be fully loaded. That is, it must include the total costs for all aspects of performance under the contract, to include, Overhead (inclusive of travel expenses), and Profit.

The Government requires the performance of general construction and design-build projects of a classified and unclassified nature. The Government may elect to award a single or multiple award ID/IQ contract for the same or similar services to two or more sources under this solicitation. The Government anticipates the award of five (5) ID/IQ contracts, but reserves the right to award more or less than five (5) ID/IQ contracts given the results of the evaluation.

B2.

Materials and Equipment CLINs

Material and equipment costs will be priced at the task order level for the base period and all option periods.

B3.

Offeror’s Proposals During task order solicitations, the contractor may only propose on the type of CLIN their contract award is based on, i.e. classified, unclassified, or both. This preclusion also includes any exercised option periods. The Government will identify the CLINs that correspond to the requirement specifying the Prime CLIN (0001; 0002; 0003; 0004; or 0005) and associated sub-CLINs listed in Schedule B on Optional Form 336. The Offeror’s task order proposal shall state:

1. The lump sum (LS) amount in Block 17 of the SF 1442.

2. The total lump sum price for the Prime CLIN listed in Schedule B on Optional Form 336.

3. The total price of the applicable sub-CLINs, which are not separately priced, but contribute to the proposed lump sum amount stated for the Prime CLIN. Additionally, the applicable sub-CLIN labor rates found in Attachment A shall be used when calculating the proposed total labor cost in response to subsequent task order solicitations.

End of Section B

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 Background. The Contractor shall provide all labor, materials, tools, management, supervision, and equipment as required for the completion of various General Construction and Design-Build construction projects in support of the Federal Emergency Management Agency’s (FEMA) Mount Weather Emergency Operations Center (hereinafter referred to as the Facility) in Mt. Weather, Virginia 20135 and its satellite location in Gaithersburg Maryland (hereinafter referred to as Olney).

C.2 Description. The scope of services include, but are not limited to the following:

· renovations, preparation of contract documents sealed by registered professions for design-build within their areas of expertise and the construction thereof;

· general construction services including wall partition construction, modification and alteration of floor and wall mounted telephones, signal, and power outlets to be included in the modification of associated conduit, surface mounted raceway, and various under floor duct systems;

· installation of new and the alteration of existing power panels;

· carpet and carpet tile installation;

· painting;

· HVAC duct work modification and repair; door, door frame, and door set hardware installation;

· installation of various wall coverings and draperies;

· communications cabling;

· grid ceiling and lighting installation and modification;

· modification of existing building fire sprinkler systems; and

· other such related work which would be outlined in task order and job drawings.

Provide design and/or construction related to, but not limited to:

· architectural;

· structural, civil geotechnical, mechanical, and electrical engineering;

· hazardous material identification, abatement and monitoring;

· landscape architecture;

· elevator, and security planning/design;

· interior design;

· life safety/fire-protection;

· historic preservation requirements; and

· the checking of shop drawings/materials.

C.3 General Construction Services: Construction work required by the Contractor will involve all trades normally utilized in construction, to include but not limited to, installation and movement of heavy equipment, electrical, plumbing, mechanical, masonry, carpentry, sheet metal, and painting. The Contractor shall manage, administer, supervise and inspect the construction. The coordination and supervision of all work shall be the Contractor's responsibility.

a) Record Drawings During construction of a project and on the job site, the Contractor shall maintain a completed record of all changes and corrections from the layout shown on the drawings, if applicable. The Contractor shall enter such changes and corrections on contract or record drawings promptly, and submit the “red line” drawings to the Contracting Officer upon completion of the project. The record drawings shall indicate all changes and corrections concerning the actual locations of all sub-surface utility lines. In order for the location of these lines and appurtenances to be determined in the event the surface opening or indictors become covered or obscured, the record drawings shall show, by offset dimensions to two permanently fixed surface features, the end of the each run including each change in direction. Valve splice boxes, and similar appurtenances shall be located by dimensioning along the utility run from a reference point. The average depth below the surface of each run shall also be recorded. The Government does not guarantee the accuracy of existing record drawings; it is the Contractor’s responsibility to verify all as-built conditions.

b) Verification Of Dimensions The Contractor shall be responsible for the coordination and proper relation of all aspects of the work. He/she shall field verify all dimensions and advise the Contracting Officer of any discrepancies prior to proceeding with any phase of the work. Where exact locations are not given for the positioning of equipment and devices, they shall be positioned to permit easy access for maintenance and for removal and replacement of component parts.

i) Physical Data. Data and information furnished or referred to below is for the Contractor’s information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

ii) Physical Conditions. The indications of physical conditions on the drawings and in the specifications are the result of site investigations.

iii) Inspection of Sites or Buildings. It is the Contractor’s responsibility to ascertain possible conditions at the site, including such things as elevator size and capacity, exiting building materials and components, etc

iv) Weather Conditions. The Contractor shall have made an investigation of weather conditions, which might occur during the construction period.

v) Standardization. Where two or more items of the same type or class of equipment furnished in this project are required, the units shall be products of the same manufacturer and shall be interchangeable when of the same size, capacity, performance characteristics, and rating. The only exception to this requirement is where the items are interchangeable due to conformance with industry standards (valves, fittings, etc.); they need not be by the same manufacturer. This requirement applies to all manufactured items in the project, which normally require repair or replacement during the life of the equipment.

vi) Existing work shall be cut, drilled, altered, removed or temporarily removed and replaced as necessary for performance of work under this contract. Work that is replaced shall match similar existing work. Structural members shall not be cut or altered, except where noted on drawings, without authorization of the COTR. Work remaining in place that is damaged or defaced during performance of work shall be restored to the condition existing at time of placement of the task order. Work out of alignment when exposed by removal of existing work shall be called to the COTR’s attention.

vii) New Work. Unless otherwise noted or specified on the task order, new work shall correspond in all respects with that to which it connects, or to similar existing conditions, in materials, workmanship and finish.

c) Coordination With Government Activities The Contractor, in coordination with the COTR, will be responsible for coordinating with all state and local government entities regarding disruption of utilities, traffic, etc.

i) If it becomes necessary to interrupt work activities in buildings and/or areas for construction purposes, permission to do so must be requested in writing to the Contracting Officer seven (7) working days prior to commencing work on the planned interruption and shall be subject to recommended approval of the COTR. Written requests for street closing shall be submitted for approval of the COTR three (3) working days prior to closing the street.

ii) Phases of the construction, which involve the temporary interruption of essential services shall be scheduled in consultation with the COTR and shall not be of longer duration than essential to accomplish the purpose for such interruptions. Liaison with the COTR in this matter shall be a salient feature of this contract.

iii) Any special hazardous operations relating to the public, building occupants or property, as welding, burning, spray painting, storage of flammables, etc., shall coordinate with the COTR prior to proceeding.

iv) Work in connection with this contract which requires utility outages, including electrical, water, gas, steam, etc., which will close down or limit (as determined by the Contracting Officer) normal activities in the building, construction area or other affected areas, shall be performed by the Contractor at a time other than the regular work period of the organization occupying the facility. Work required by the Contractor on a non-standard basis or at premium pay shall be done at no additional cost to the Government. Request for utility outages shall be submitted to the COTR, in writing, three (3) working days prior to commencing work and shall be subject to his/her approval.

v) Any temporary construction for facilities used by the Contractor for preventing interruption of normal work activity or loss of utility services shall be subject to COTR approval.

vi) Delivery of materials and equipment shall be made with a minimum of interference to Government operations and tenant personnel.

vii) The work shall, so far as is practicable, be done in definite sections or divisions and confined to limited areas which shall be completed before work in other sections or divisions are begun.

viii) The premises will generally be occupied during the performance of the work under this contract. The use of impact tools for cutting concrete or for installation of inserts and the use of power-actuated tools will only be permitted in occupied office buildings during Government working hours with the written permission of the COTR.

ix) The Contractor shall provide adequate protection for all parts of the building, contents and occupants wherever work is being performed.

x) Furniture, office fixtures and carpets shall be moved as necessary for proper performance of the work, stored on the premises, protected and properly placed. All moving operations shall be as directed by the COTR and will be so conducted as to cause minimum interference with Government operations.

xi) The Contractor shall provide dustproof enclosures or partitions for protection where dusty or dirty work is performed. Debris shall be dampened when removed to avoid dusting.

d) Digging Permission

i) Requirements for Digging and Excavation. The Contractor shall submit a plan of operations and schedule when work requires excavating and/or trenching to protect and/or avoid damage to existing utilities. The Contractor shall notify the COTR or his designee prior to any underground trenching and/or excavations. The Contractor shall at his own expense mark any underground utilities and/or use care when working around these marked utilities within his construction limits. Additionally, the Contractor shall depict all utilities within his construction limits on the as-built drawings and submit to the COTR. Should the Contractor encounter and damage any unmarked utilities he shall notify the COTR or his designee immediately. The Contractor shall stop his operations and repair the damage immediately and restore services at his own expense. The Contractor shall notify the COTR when service is restored.

ii) Existing Underground Utilities. The Contractor shall exercise utmost care in researching locations of existing utilities and reducing damage to existing utilities. Any utilities damaged by the Contractor shall be promptly repaired by the Contractor. Any damage to existing utilities will be immediately reported to the COTR. The Contractor shall repair all utilities and repair or replace property damaged during construction at no cost to the Government within two (2) calendar days. Any repairs that are made must be made with like materials or materials that are the same grade or higher than what is being replaced.

iii) Connections to Existing Utilities- General. Any outage of any utility service shall be requested in writing at least three (3) days in advance of the date requested for the commencement of the outage. The Contractor shall provide a request, detailing the type of outage needed (water, sewer, electrical, steam, etc.), the time needed to perform the work, the reason for the outage, and the known affected facilities. The contracting officer shall be contacted prior to the outage to confirm the time and date. If the Contractor fails to initiate work at the approved time, the contracting officer may cancel the outage and may direct the Contractor to resubmit a new request. No part of the time lost due to the Contractor’s failure to properly schedule an outage shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

iv) Underground Utility Detecting Device. Prior to any excavation, a metal and/or cable-detecting device shall be used along the route of the excavation. All underground utilities discovered by this method will be flagged a minimum distance of one-half (1/2) meter on each side of the location.

v) Hand Excavation. Hand excavation methods and special supervisory care shall be used between any flagged markers, in areas of known or suspected hazards, and in areas known or suspected to have multiple and/or concentrated utility lines or connections. Safety barriers for trenching that would prevent cave-ins should be used to protect workers.

C.4 Design-Build Services

a) Responsibility Of The Design-Build Contractor: The work involves electrical, mechanical, architectural and civil elements. The Contractor shall assume professional responsibility for the performance of work identified as the design and construction. The Contractor shall provide design and construction using the best blend of cost, construction efficiency, system durability, ease of maintenance and environmental compatibility. The precise details of performing the work are not stipulated except as considered essential for the successful completion of the work. The Contractor shall determine the exact dimensions and elevations of the site and evaluate alternatives for exact placement and layout of the system. The Contractor shall provide all appropriate design drawings, shop drawings, calculations, material samples, manufacturer’s data, etc. for all submittal items, before beginning any work other than demolition, design, and site preparation.

b) Scope of Design Services: Limited design and planning may include but is not limited to developing a scope of work, preparing construction documents, and/or providing client space planning services as required to perform any type of tenant fit-up/build-out of space alterations to the Government facilities. DHS/FEMA technical requirements above the normal standard commercial practice and private sector building codes will be clearly identified in each individual request for quotations. For this contract the General Services Administration’s (GSA) standards found in the publication The Facilities Standards for the Public Buildings Service will be used as guidance for any and all design services under this contract. The publication can be found at www.gsa.gov/Portal/gsa/.

i) The services required for design (in whole or part) is for renovation/alteration projects with design-build requirements. All services provided by the A-E under this Contract shall be considered as either "Basic" or "Other". Design Services are those services directly related to the production of working drawings, specifications, and cost-estimates.

c) Purpose of the use of the Facilities Standards for the Public Buildings Service: The Facilities Standards for the Public Buildings Service establishes design standards and criteria for new buildings, major and minor alterations, and work in historic structures for the Public Buildings Service (PBS) of the General Services Administration (GSA). This document contains policy and technical criteria to be used in the programming, design, and documentation of GSA buildings. For the purposes of this DHS/FEMA contract, the publication will also be utilized by DHS/ FEMA as the standard for design-build services.

i) The Facilities Standards is a building standard: it is not a guideline, textbook, handbook, training manual or substitute for the technical competence expected of a design or construction professional.

ii) A hardcopy of the Facilities Standards for the Public Buildings Service is available for purchase from the website of the Government Printing Office, http://bookstore.gpo.gov.

iii) The Facilities Standards shall be used in conjunction with the specific building program for each project, which delineates all project information, such as number and sizes of building spaces, and requirements for mechanical, electrical and other operating systems.

iv) It is imperative that each building be designed so that all components comprise and integrated solution; so that operation of the facility energy usage and other criteria may be maximized.

v) The provisions of this document are not intended to prohibit the use of alternative systems, methods, or devices not specifically prescribed by this document, provided DHS/FEMA has approved such alternatives. All technical documentation shall be submitted to the Contracting Officer’s Technical Representative (COTR). The technical documentation submitted shall demonstrate that the proposed alternative design is at least equivalent or superior to the prescribed requirements in this document with regard to quality, strength, effectiveness, fire resistance, durability, and safety. It is not to be considered a waiver or deletion of a requirement, but shall be recognized as being equivalent protection and in compliance with the technical requirements of this document. The alternative system, method, or device shall be approved when the COTR determines that the proposed alternative design is deemed equivalent or superior to the intent of the prescribed requirements of this document for the intended purpose.

d) National Codes and Standards:

i) Federal Law. The Public Buildings Amendments of 1988, 40 U.S.C. 3312 (formerly section 21 of the Public Buildings Act of 1959, 40 U.S.C. 619), require that each building constructed or altered by any federal agency shall, to the maximum extent feasible, be in compliance with one of the nationally recognized model building codes and with other applicable nationally recognized codes.

ii) Nationally Recognized Codes. For all design-build and construction work preformed under this contract, the technical requirements of the following nationally recognized codes referred to in this subsection have been adopted. The technical requirements of these nationally recognized codes will supplement other DHS/FEMA requirements mandated by Federal Laws and Executive orders, as well as other criteria noted within this document that has been established to meet customer’s needs and their unique requirements. In addition, the latest edition of the nationally recognized codes, including the current accumulative supplements, in effect at the time of design contract award shall be used throughout design and construction of that project.

1) Building Code. The International Code Council (ICC) is a consolidated organization that is comprised of what was formerly the Building Officials and Code Administrators International, Inc. (BOCA), the international conference of Building Officials (ICBO), and the Southern Building Code Congress International, Inc. (SBCCI). Based upon this consolidation this contract will utilize the technical requirements of the family of codes issued by ICC in lieu of the National Building Code (published by BOCA), the Uniform Building Code (published by ICBO), and the Standard Building Code (published by SBCCI). The ICC family of codes includes, but is not limited to: International Building Code (IBC), International Fire Code (IFC), International Plumbing Code (IPC), International Mechanical Code (IMC), and the International Energy Conservation Code (IECC). The ICC family of codes is available through www.iccsafe.org/. Furthermore, the National Fire Protection Association (NFPA) has established its own family of national model codes and standards. Consistent with the Government’s long-standing policy to comply with Local codes and standards (to the maximum extent practicable) in jurisdictions where NFPA codes have been duly adopted by that Locality.

2) Life Safety Code. DHS/FEMA has adopted the technical egress requirements of the NFPA, Life Safety Code (NFPA 101), in lieu of the technical egress requirements of the IBC. NFPA is available through www.nfpa.org/

3) National Electric Code. DHS/FEMA has adopted the technical electrical requirements of the NFPA, National Electric Code (NFPA 70), in lieu of the technical electrical requirements of the ICC Electrical Code. The National Electrical Code is available through www.nfpa.org/.

e) State and Local Codes. It is noted that the national building codes are typically the foundation of state and Local building codes. However, state and Local codes also represent important regional interests and conditions. As such, State and Local building codes shall also be followed to the maximum extent practicable. Legally, however, buildings built on Federal property are exempt from State and Local building codes. Notwithstanding, it is the Government’s policy to comply with State and Local building codes to the maximum extent practicable.

f) National Standards. The latest edition of the nationally recognized standards herein, in effect at the time of any design done under this contract shall be used during design and construction.

g) Conflicts between Nationally Recognized Codes and Contract Requirements. To ensure flexibility, this contract will make maximum use of equivalency clauses in all nationally recognized codes. Should a conflict exist between the contract requirements and the adopted nationally recognized codes, the contract requirement shall prevail. All code conflicts shall be brought to the attention of the COTR for resolution.

h) Code Requirements for Alterations. Generally, involved building systems need only be upgraded to correct deficiencies identified by the COTR, unless the entire building is being renovated. All new work is required to meet the applicable nationally recognized codes adopted by DHS/FEMA. If only a portion of the building is being renovated, the IBC shall be evaluated to determine if the entire building must be brought up to code compliance. Any questions or concerns should be discussed with the COTR.

i) Zoning Laws. During the planning process and development of associated environmental documentation for new construction and renovation projects, the Government shall consider all requirements (other than procedural requirements) of zoning laws, design guidelines, and other similar laws of the State and /or Local Government. This includes, but is not limited to, laws relating to landscaping, open space, building setbacks, maximum height of the building, historic preservation, and aesthetic qualities of a building. The project design team is to fully address such laws and requirements in their planning design documents. Any proposed deviations from such laws are to be documented, fully justified, and brought to the attention of the COTR for resolution. Local regulations must be followed without exception in the design of systems that have direct impact on off-site terrain and utility systems (such as storm water run-off, erosion control, sanitary sewers and storm drains and water, gas, electrical power and communications, emergency vehicle access and rods and bridges).

j) State and Local Government Consultation, Review, and Inspections.

i) Design review for code compliance. If the State and Local Government officials elect to review building designs for code compliance (i.e., final concepts, preliminary designs, and final working drawings), such design submissions shall be officially forwarded to the appropriate local officials by the COTR. Local officials will be provided 30 days for their review and comment in writing for each proposed design submission, with no time extensions. If comments are not received after the commenting period is over, the COTR will proceed with project execution.

ii) Construction Inspections. If the State and Local Government officials elect to perform code compliance construction inspections, the COTR shall include special provisions in the Design-Build Task Order to handle the additional requirements of coordinating their work with State and Local Government officials. Any findings resulting from such inspections by the State and Local Government officials shall be immediately communicated to the COTR for consideration. It is to be clearly understood by all parties that the State and Local Government officials do not have the authority to reject, accept, or make change to the work but is there only to assist DHS/FEMA in achieving code compliance.

iii) State and Local Government recommendations. The COTR should make an effort to incorporate State and Local Government recommendations when reasonable and when in the best interest of the Government. The COTR shall maintain a record of all recommendations and comments from State and Local Government officials for the duration of the project.

k) Metric Standards. All projects will be produced using the International System (SI) unless otherwise directed by the COTR. A project is “metric” when:

i) Specifications show SI units only

ii) Drawings show SI units only

iii) Construction takes place in SI units only

iv) Inspection occurs in SI units only

v) Cost estimating is based on SI units only

vi) Reference Metric Design Guide (PBS-PQ260)

English and metric measurement reference. A majority of dimensions set by standards and codes currently remain in the English measure system. It is the intent of DHS/FEMA to support the conversion to metric. Therefore, when a dimensional requirement is stated in any Contractor designed or submitted drawing, the designated dimension by code or regulation will be placed in parenthesis and the corresponding representation in the other measurement system will be place adjacent to it. Example: (5’) 1.52M diameter clearance for navigation of a wheeled chair in an accessible toilet room.

l) Minimum Design. Designs incidental to accomplishing the required tasks are outlined in each task order. The extent of these designs will depend upon the complexity of each task. Under the scope of this contract, the complexity will not necessarily require the services of a registered architect or engineer. However, the Contractor shall provide sufficient design documentation to substantiate the proposed approach for the task. Also, designs shall clearly illustrate compliance with Local, State, and Federal building and construction codes. At the scope validation site visit, the COTR will identify the extent of documentation that the Contractor shall include in the project submittal; which may include any or all of the following:

i) Statement of Work (technical description of the task)

ii) Contract Progress Report Detailed cost estimate

iii) Justification for any non-prepriced items

iv) Material Approval Submittals

v) Verified As-Built Drawings

vi) Shop/Fabrication/Erection drawings showing basic layout and planning of the work

vii) Manufacturer’s or technical drawings/schematics for fabrication and assembly of structural or similar elements

viii) Form fit and attachment details for installation of materials/equipment

ix) Design calculations to substantiate proposed layout and sizing of utilities and structural elements (i.e., HVAC loads, Lighting/Power distribution, Platform supports, etc.)

m) Scope Validation Site Visit. An investigative visit to a project site/location for the Contractor to gather enough information to prepare a statement of work and drawings and to complete the task order design package.

n) Approved Design Submittals: The Contractor shall not construe the CO’s approval of design submittals as a complete check, but only an indication that the general methods of construction, materials, detailing and other information are satisfactory. Approval will not relieve the Contractor of the responsibility for any error that may exist. Under the Contractor’s quality control requirements of this contract, the Contractor is responsible for dimensions, the design of adequate connections and details, and the satisfactory construction of all work. If applicable, the Contractor shall make all corrections required by the CO and promptly furnish a corrected submittal in the form and number of copies specified for the initial submittal. After the CO approves a design submittal, the Government will not consider any resubmittal for the purpose of substituting materials or equipment unless accompanied by a valid explanation as to why a substitution is necessary.

o) Design Documentation: Design documentation shall include the following to support the adequacy of equipment/materials proposed for the project, the proposed assembly of structural components and the construction methodology. The Contractor shall maintain current records providing documented evidence that required quality control activities and/or tests have been performed. These records shall include the work of subcontractors and suppliers and shall be on a form acceptable to the CO that includes, as a minimum, the following information:

i) Contractor/subcontractor and their area of responsibility.

ii) Operating plant/equipment with hours worked, idle, or down for repair.

iii) Work performed each day, giving location, description, craft and by whom.

iv) Test and/or control activities performed with results and references to specifications/drawings requirements. List deficiencies noted along with corrective action.

v) Quantity of materials received at the site with statement as to acceptability, storage, and reference to specifications/drawings requirements.

vi) Submittals reviewed, with contract reference, by whom, and action taken.

vii) Off-site surveillance activities, including actions taken.

viii) Job safety evaluations stating what was checked, results, and instructions or corrective actions.

ix) Instructions given/received and conflicts in plans and/or specifications.

x) Contractor’s verification statement.

These records shall indicate a description of trades working on the project; the number of personnel working; weather conditions encountered; and any delays encountered. These records shall cover both conforming and deficient features and shall include a statement that equipment and materials incorporated in the work and workmanship comply with the contract. The original and one copy of these records in report form shall be furnished to the Government daily within 24 hours after the date(s) covered by the report, except that reports need NOT be submitted for days on which no work is performed. Reports shall be signed and dated by the QC manager. The report from the QC manager shall include copies of test reports and copies of reports prepared by all subordinate quality control personnel.

p) Drawings and Other Data to Become Property of Government: All designs, drawings, specifications, notes and other works developed in the performance of this contract shall become the sole property of the Government and may be used on any other design or construction without additional compensation to the Contractor. The Government shall be considered the “person for whom the work was prepared” for the purpose of authorship in any copyrightable work under Section 201(b) of Title 17, United States Code. With respect thereto, the Contractor agrees not to assert or authorize others to assert any rights nor establish any claim under the design patent or copyright laws. The Contractor for a period of three (3) years after completion of the project agrees to furnish all retained works on the request of the Contracting Officer. Unless otherwise provided in this contract, the Contractor shall have the right to retain copies of works beyond such period.

q) General Project Types: The following is a list of projects contemplated under this contract. The projects included on this list are not all inclusive nor are they guaranteed for award against this multiple award contract:

i) Air Intake

ii) Restroom Upgrades

iii) Upgrade Fire Management System

iv) Upgrade Sprinkler Systems

v) Perimeter Lighting

vi) Environmental Compliance

vii) Café Renovation

viii) Renovation of Administrative Areas

ix) Repairs of Buildings/Roofs/Corridors

x) Warehouse Systems

End of Section C

SECTION D

PACKAGING AND MARKING

D.1 PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including forms, reports, submittals, etc., to the Contracting Officer (CO) or the Contracting Officer's Representative (COTR) shall be paid by the Contractor.

D.2 PACKAGING AND MARKING

a) All information submitted to the Contacting Officer or the COTR shall clearly indicate the contract number and task order number for which the information is being submitted.

b) All containers shall be plainly marked on or adjacent to the exterior shipping label to show the contract number, and task order number (if any), description of contents, and Contractor's name.

End of Section D

SECTION E

INSPECTION AND ACCEPTANCE

E.1 CONTRACTOR MONITORING RESPONSIBILITY

Notwithstanding FAR 52.246-12, Inspection of Construction, the Contractor is responsible for periodic and day-to-day inspection and monitoring of all work performed to ensure compliance with the contract requirements.

E.2 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): www.arnet.gov, http://farsite.hill.af.mil/vffara.htm

E.3 52.246-11 -- Higher-Level Contract Quality Requirement (Feb 1999).

The Contractor shall comply with the higher-level quality standard selected below. [If more than one standard is listed, the Offeror shall indicate its selection by checking the appropriate block.]

Specified Task Order Level

(End of Clause)

End of Section E

SECTION F

DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):www.arnet.gov

F.2 WORK HOURS

Work as described under this contract shall be accomplished during Normal Working Hours, which are defined as 7:00 am to 3:30 p.m., Monday through Friday, unless otherwise authorized in writing by the Contracting Officer.

F.3 PERIOD OF CONTRACT

The period of performance is for a one-year base period and four twelve-month option periods.

F.4 PLACE OF PERFORMANCE

a) Work shall be performed at the following location(s):

Mt. Weather Emergency Operations Center United States Department of Homeland Security 19844 Blue Ridge Mountain Road Mt. Weather, Virginia 20135

b) Olney Federal Support Center 5321 Riggs Road Gaithersburg, Maryland 20879

F.5 LEGAL HOLIDAYS

U.S Department of Homeland Security personnel observe the following days as holidays:

Any other day designated by Federal statue, by Executive Order or by the President’s proclamation.

When any such day falls on a Saturday, the preceding Friday is observed. When any such day falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel shall not be cause for an extension to the delivery schedule or period of performance or adjustment to the price, except as set forth in the contract.

Except for designated around-the-clock or emergency operations, contractor personnel will not be able to perform on-site under this contract on holidays set forth above. The Contractor shall not charge any holiday as a direct charge to the contract. In the event Contractor personnel work during a holiday other than those above, no form of holiday or other premium compensation will be reimbursed as either a direct or indirect cost. However, this does not preclude reimbursement for authorized overtime work.

In the event DHS grants administrative leave to its Government employees at the site, on-site contractor personnel shall also be dismissed if the site is being closed. However, the Contractor shall continue to provide sufficient staff personnel to perform around-the-clock requirements of critical efforts already in progress or scheduled and shall be guided by the instruction issued by the Contracting Officer or his/her duly appointed representative. In each instance when the site is closed to Contractor personnel as a result of inclement weather, potentially hazardous conditions, or other special circumstances; the Contractor will direct its staff as necessary to take actions such as reporting to its own site(s) or taking appropriate leave consistent with its policies.

F.6 DELIVERABLES FOR TASK ORDERS

a) General.

Arrange deliveries of products in accordance with construction schedules. Coordinate to avoid conflict with work and conditions at the site.

Deliver products in undamaged condition, in manufacturer’s original containers or packaging, with identifying labels intact and legible.

Immediately on delivery, inspect shipments to assure compliance with requirements of contract documents and approved submittals, and that products are properly protected and undamaged.

Construction deliveries will be permitted 8:00AM to 2:00PM, Monday through Friday, provided parking and other Government Facility activities are not disrupted. When the COTR determines the deliveries will be disruptive, deliveries must be scheduled during the weekend hours. All deliveries must be scheduled with the COTR a minimum of 48 hours in advance of the delivery.

b) Deliverables.

The Contractor shall provide deliverables to the Government that shall include but are not limited to the following:

i) Performance and Payment Bonds and Alternative Payment Protections: Payment protections must be submitted to the Contracting Officer within ten (10) calendar days after receipt of the Notice of Award. Bonds must be prepared on Government forms (see FAR 28.106-1, Bonds & Bond-related forms) and must be executed in accordance with the instructions.

ii) Work Progress Schedule:

The Contractor shall prepare a Work Progress Schedule required for completion of each of the various divisions of work. Updated plans showing work progress (hardcopy and formatted diskette or CD, or e-mail file copy), unless otherwise directed by the Contracting Officer, shall be provided monthly. If there are possible deviations from the original plan, those must be noted and approved by the Contracting Officer before work changes are implemented. The schedule shall be submitted to the Contracting Officer, in the number of copies as directed.

iii) Materials Submittal Schedule:

Within ten (10) calendar days after award of a task order, the Contractor shall submit a schedule of shop drawings and manufacturer specifications to the COTR for approval with a copy to the Contracting Officer. The Contractor’s schedule for shop drawings and manufacturer’s information shall identify dates for delivery or specific shop drawings and manufacturer’s information required under each section.

iv) Schedule of Values:

Within ten (10) calendar days after Notice of Award of a task order, the Contractor shall submit a Schedule of Values (SOV) to the Contracting Officer that will be utilized to process monthly invoices. The SOV shall detail easily discernible divisions of work required to units such as pounds or square feet.

v) CERTIFICATES OF COMPLIANCE:

The Contractor shall furnish in triplicate any manufacturer’s certificates required for demonstrating proof of compliance of materials with technical specification requirements in this contract. Each certificate shall be signed by an authorized officer of the manufacturing company and shall contain the name and address of the Contractor, the project name, location, and quantity and dates of shipment or delivery to which the certificates apply. Copies of laboratory test reports submitted with certificate shall contain the name and address of the testing laboratory and the date of the tests to which the report applies. Certification shall not be construed as relieving the Contractor from furnishing satisfactory material, if after tests are performed on selected samples, the material is found not to meet the specific requirements.

vi) Shop Drawings:

The Contractor shall furnish shop drawings for approval, that consist of illustrations, schedules, performance charts, instructions, brochures, diagrams, drawings and other information to illustrate and/or demonstrate compliance to the applicable sections of the technical specifications. Submit six (6) copies of all shop drawings. One (1) copy of the drawings shall be provided to the Contracting Officer with the remaining five provided to the COTR. Please refer to Section G of each task order for mailing addresses of the CO and COTR. Identify each item submitted using applicable specification section number and paragraph reference or drawing reference.

vii) As Built Drawings:

The Contractor shall provide detailed design and as-built drawings in AutoCAD or Microstation format and in PDF format. They shall include details of location of work and existing site conditions. The Contractor shall maintain a complete set of Construction Documents for the exclusive purpose of recording “as constructed” changes to the documents. Such changes shall be marked in red ink in the proper area of each affected drawing. Changes shall be marked as they occur. The contract is not complete until these As-Built Drawings are accepted COTR. Provide all Operations and Maintenance Manuals for all equipment used in this project. After acceptance, a minimum of three (3) full size hard copies and two (2) CD-ROM containing both PDF and DWG files shall be provided to the COTR.

(a) Preparation of As-Built Drawings.

Upon completion of each task order under this contract, the Contractor shall prepare and furnish As-Built drawings to the contracting officer. The as-built drawings shall be a record of the construction as installed and completed by the Contractor. They shall include all the information shown on the contract set of drawings, and all deviations, modifications, or changes from those drawings, however minor, which were incorporated in the work, including all additional work not appearing on the contract drawings, and all changes which are made after any final inspection of the contract work. In the event the Contractor accomplished additional work which changes the as-built conditions of the facility after submission of the final as-built drawings, the Contractor shall furnish revised and/or additional drawings and drawing files as required depicting final as-built conditions. The requirements for these additional drawings shall be the same as for the as-built drawings specified in this paragraph.

(b) Final As-Built Drawings.

The Contractor shall update the digital contract drawing files to reflect the approved final as-built conditions and shall furnish those updated drawing files and plots of the final as-built drawings to the contracting officer.

(1) Existing digital drawing files shall be updated to reflect as-built conditions. Independent drawing files containing only as-built information are not acceptable. The modifications shall be made by additions and deletions to the original drawing files, and where additional drawings are necessary, they shall be developed in individual digital files for each new drawing. All additions and corrections to the contract drawing files shall be clear and legible, and shall match the adjacent existing line work and text in type, size, weight, and style. New or revised information placed into the design files shall be placed on the levels and in the colors used for placement of the corresponding initial data. Similarly, the drawing size, title block, and general format of new drawings shall be consistent with the format established by the original drawings.

(2) The Contractor shall check all final as-built drawing files for accuracy, conformance to the initial drawing scheme and the above instructions. The COTR will review the drawings and drawing files for conformance to these standards.

(3) The Contractor shall furnish the digital as-built drawing files in an AutoCAD or compatible format. The drawings shall also be submitted in PDF format. The Government will only accept the final product for full operation, without conversion or reformatting, in these formats.

(4) Digital drawing files shall be furnished to the COTR on CD-ROM or other digital media format as approved by the COTR. A transmittal sheet containing the name of the files, the date of creation, the CD-ROM number, and a short description of the contents, shall accompany the CD-ROM.

(5) Two (2) complete sets of the updated final record copy digital drawing files and three (3) paper plots or copies of the final record drawings shall be delivered to the contracting officer within 30 calendar days of approval of the preliminary as-built drawings. If upon review of the final as-built drawings, errors or omissions are found, the drawings and drawing files will be returned to the Contractor for corrections. The Contractor shall complete the corrections and return both the digital files and the as-built prints to the contracting officer within ten (10) calendar days.

(6) Final corrected as-built drawings shall also be submitted to the appropriate Local authorities as specified elsewhere in this Scope of Work.

viii) Material Safety Data Sheets:

In accordance with the Mt Weather Policy, material safety data sheets for all chemicals used by the Contractor shall be submitted to the COTR for approval prior to on-site use. The Contractor shall keep a copy of all approved MSDS on-site.

ix) SUBMITTALS:

The following shall be submitted by the Contractor to the Contracting Officer’s Technical Representative for approval, prior to the installation of any materials referenced by the technical sections herein, unless otherwise noted.

(a) Preparation of Material Approval Submittals:

The Contractor shall submit all materials and articles requiring approval, as required by the Material and Workmanship Clause, FAR 52.236-5. Submittals shall be given a distinct identification system by Contract Line Item Number (CLIN) if multiple CLINS are applicable. Individual submittal documents shall not be comprised of items for more than one CLIN. Address for delivery of submittals will be provided at the post award/pre-construction conference. The Contractor is reminded that an individual within the company who has authority to make the certification must sign the certification.

(b) SAMPLES:

The Contractor shall furnish samples of materials for approval, as required by the applicable sections of the technical specifications.

(c) DESCRIPTIVE DATA:

The Contractor shall furnish the manufacturer’s descriptive data, installation instructions, and maintenance instructions, for approval, as required by the applicable sections of the technical specifications.

(d) TEST REPORTS:

The Contractor shall furnish copies of test reports for approval, as required by the applicable sections of the technical specifications.

vii) Quality Control Plan:

(a) General.

The Contractor shall furnish for review by the Government, a final Contract Quality Control Plan not later than seven (7) calendar days after the notice of contract award, the Contractor Quality Control Plan.